Growing & Developing Your Workforce Aims and Objectives To - - PowerPoint PPT Presentation

Growing & Developing Your Workforce

Aims and Objectives

To have a conversation around....

§ Identifying Volunteering needs § Steps to prevent Volunteer burn-out § Identifying the right volunteer for each role § Practical tips for pulling together Volunteer roles & responsibilities

What is volunteering?

Any activity that;

• involves spending time, unpaid, doing something that aims

to benefit others or the environment.

• A choice freely made by each individual.

Volunteering - NCVO

Getting started…

Identifying the need for volunteers in your club

• Where are you now?

ROLE ROLE

• Hon. Sec.

Jim Smyth 1st Team Manager David O'Neill Treasurer Ian Stewart P.R.O. Kerry Laws Director of Rugby Bob Davies Club Welfare Officer Jim Smith Safety Officer Kieran Fitzgerald 2nd Team Manager Jim Smith Youth Convenor Jennifer Clarke Womens Convenor Kerry Laws Mini Convenor Kieran Fitzgerald 3rd Team Manager ?

• Do we have the right people in the right role/s?
• Do individuals carry too much burden?
• Where do you need more help, what do you

need them to do?

Getting Started cont ….

The Role (What do you need this volunteer to do)

• Is the role new, existing or re-defined?
• Is this role clearly defined?
• Purpose, Specific tasks, Time commitment?

• Skills
• Experience
• Temperament
• Time

The Person (Finding the right person for this role)

1) Do you have a recruitment procedure/process in place? 2) Do you have people who will administer this recruitment process? 3) Ideas for how you might find volunteers and recruit them?

Key questions

(before we recruit)

1) Recruitment Process / Procedure

• ‘Simple’ Application /expression of interest form?
• How do you advertise?
• Shortlist….identify best candidate ?
• Do you have any informal chats?
• Is the process fair?

2) Do you have people who will administer this recruitment process?

• Follow up ‘Hot leads’
• Set up small group to go through any expressions of interest
• Advertise roles or head up recruitment events
• Someone to welcome the volunteer into the club/provide training
• Contact for anyone interested in the role advertised

3) Ideas for recruiting volunteers?

• Club Fun days
• Recruitment events
• Registration forms
• Social media
• Posters within the club
• Club survey
• Word of mouth / face to face
• Local community including schools, colleges and

universities

Support from Ulster Rugby

• Specific support from Volunteer Dev. Officer, Nicci Wilson
• Resources & ‘How to’ guides
• Club engagements: Year-round, specific club-based

support to recruit, train, retain & reward.

• Volunteer Development programme: programme of

training for new and existing Volunteers.

• Club Together programme: Supporting Clubs to host their
• wn Volunteer recruitment events.
• Reward & Recognition of Volunteers – Goldmark, Real

Rugby heroes.

Acknowledging our Funders

Sport: a Home for lifelong volunteering Programme

Questions?

We are here to help

Nicci Wilson Volunteer Development Officer (VDO) Email: nicci.wilson@ulsterrugby.com Telephone: 07596009359 Jennifer Boyd Community Sports Development Officer Email: jennifer.boyd@ulsterrugby.com Telephone: 07970015729 Daniel Carson Community Sports Development Officer Email: daniel.carson@ulsterrugby.com Telephone: 07970015761

Link to Resources: Volunteer Information Pack