Grenfell Tower 5th December 2013 RYD00094245/1 RYD00094245 _ 0001 - - PDF document

Ken . sin. gton T'M. &Chelsea

Grenfell Tower

5th December 2013

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Today's agenda

• Introductions and Protocol of the meeting
• High profile of project in RBKC
• Client requirements:
• Working in occupied homes
• Technical standards
• The structure of the documentation
• Reminder of the Key Dates
• Documentation to return
• Questions

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Why are we improving Grenfell Tower?

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Introductions

Peter Maddison Claire Williams Jenny Jackson Philip Booth Bruce Sounes Matt Smith Director, KCTMO Project Manager, KCTMO Procurement Manager, KCTMO Project Manager, Artelia Design Team Architect, Studio E M&E, Max Fordham

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Protocol

• Slides will be emailed to all contractors.
• Notes will be taken of all questions and responses.

These will be circulated, along with the questions and answers from the site visit, following the meeting.

• We will aim to respond to any questions that we are

unable to answer this morning, via email, as soon as possible.

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Background

• What services are required?

./ Exterior cladding ./ New heating system ./ Construction of 7 new

homes

./ Nursery and boxing club re-

proviSion

./ Smoke/fire system update ./ Internal cyclical decoration

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Properties

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Properties

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Key Project Particulars

• Planning status- S1 06 unilateral undertaking

been signed off by RBKC, but not been ratified by cabinet, due 13 Dec.

• Grenfell occupancy- 120 households in 1

and 2 bed flats. 12 leaseholders.

• Housing office, boxing club and nursery-

both due to be relocated locally for duration of

• works. RBKC legal working on lease

arrangements for the 2 latter occupiers

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Key client requirements

Working in occupied homes

• Refer to the Code of Conduct for Working in occupied

homes - good practise

• TMO will provide a Resident Liaison Officer and also a

clerk of works Issues within tender for your attention

• BREEAM standards, retention of £50k until certified
• Fee for finding grant funding for energy works
• No sectional completion

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Key client requirements

Technical Standards D&B contract

• Mechanical and

Electrical

• Architectural

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M&E Considerations

• Brief outline of works
• Working in occupied areas
• Implications on hot works
• Specification of critical components (HI Us etc.)
• Keeping existing systems live while installing new
• Phasing

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M&E Considerations

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Site Context

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Site Context

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Cladding

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Cladding

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Walkthrough

Approach

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Document Structure

Part 1 Instructions to Tenderers Part 2 Employer's requirements Part 3 Requirements for Contractor's Proposals Part 4 Employer's Provisional Sums Part 5 Contract Sum Analysis Part 6 Quality Criteria and Tender Scoring Appendix A Tender Drawings and Specifications Appendix B Draft Planning Conditions Appendix C PCI and Risk Schedule Appendix D Appendix E Appendix F Appendix G Appendix H TMO Terms of Novation Model Forms Daywork Schedule BREEAM Information Land Ownership Plan

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Reminder of Key Dates

Tender Return Date (before midday) 31/01/2014 Interview Date w/c 10/02/2014 Contract Award 07/03/2014 Start on site 24/03/2014 Start of Cladding instalation 10/07/2014 Works in Tenant Flats Start 19/09/2014 Cladding installation complete 13/03/2015 External Works Start 16/03/2015 External Works Complete 29/05/2015 Works in Tenant Flats Complete 29/05/2015 KALC project public realm works to North and West of Grenfell and

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complete 08/08/2014 KALC project public realm works to East of Grenfell complete 19/12/2014 KALC project Leisure Centre and surrounding public realm works complete 25/11/2014 Project Completion 29/05/2015

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Documentation to return

Tender return 31st January 2014

• Envelope provided
• To Kensington High Street
• One hard copy and one electronic

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Documentation to return

• Form of Tender
• Certificate of Non-Collusion
• Freedom of Information Certificate
• Responses to tender questions
• Contract Sum Analysis; including:
• Day works
• Provisional Sums

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Documentation to return

• RTQ I ATQ
• State the obvious
• Evidence, evidence, evidence
• No images unless needed to convey

message

• Numbering
• Make it easy - the answer to each

question is distinct

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Documentation to return

• Our commitment:
• Team already set up to evaluate tenders
• Evaluation will be done within a few weeks of tender

return

• Full debrief (successful and unsuccessful)

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Questions

Thank you for listening. Please ask any questions that you may have regarding the project.

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Future Queries

Queries to: BusinessSupportSevenoaks@arteliagroup.com stating "Grenfell Tower" in the subject line of the email Queries will be answered as soon as possible and the answers will be issued to all contractors.

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Good luck

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