GEPA, the collaborative print repository in Catalonia Consortium of - - PowerPoint PPT Presentation

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GEPA, the collaborative print repository in Catalonia Consortium of - - PowerPoint PPT Presentation

Feb 25, 2023 246 likes •513 views

GEPA, the collaborative print repository in Catalonia Consortium of Academic Services of Catalonia Santi Balagu i Linares Wien, 19.11.15 European Collaboration 1st meeting @CSUC_info GEPA, the collaborative print repository in Catalonia 1.

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GEPA, the collaborative print repository in Catalonia Consortium of Academic Services of Catalonia

Santi Balagué i Linares Wien, 19.11.15

European Collaboration 1st meeting @CSUC_info

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GEPA, the collaborative print repository in Catalonia

1. Background 2. Current progress 3. Next steps 4. Further collaboration

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Spain: big changes in few years

 From a centralized administration to a nearly federal one  From a very low interest and investments in culture to a new cultural infrastructure  From isolated working to cooperative working Spanish universities  80 universities in 236 campus

  • Spanish public universities tend to be disperse. An average of 4-5 campus

per university is normal and big ones have more than 15.

  • 25 are private (private universities are in expansion)

 Students: (global) 1.500.000 - (average) 19.000 students / univ.

  • Nearly 30% of people between 18-24 are attending universities.

 Spanish universities have in common that all of them teach and do

  • research. Professors are evaluated, but not universities.

 Research is basically developed in:

  • University departments
  • CSIC institutes and some Spanish big research centers
  • Autonomous research institutes (more common in Catalonia)
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The Spanish university libraries

  • 1974-82: from dictatorship to democracy
  • 1983: new law for universities (LRU)
  • 1985-95: university libraries reorganization
  • All the university libraries = The Library of the University
  • Technical services, organization chart
  • Library automation & services modernization
  • 1990-05:
  • New universities
  • New library buildings
  • 2000-15:
  • Rebiun (U. Library Association) new strategic plan (CRAI)
  • Regional consortia
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Catalonia, some data

  • 7.5M inhabitants
  • 32.000 km2
  • 12 universities (4 private)
  • Students: 224.438
  • Prof. & researchers: 15.375
  • Research groups: 816
  • 44 research centers
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CBUC  CSUC

10 Catalan universities, plus:

  • 7 associated members (including the National Library of Catalonia)
  • the universities and research department of the Catalan government
  • 60 collaborative institutions

A non profit public organization established in 1996 In 2013 (effective January 1st 2014) CBUC was merged with a supercomputing consortium to form CSUC: a new consortium to provide services to universities

  • Now CBUC is a division of the CSUC

consortium

  • CBUC runs a shared digital library, a union catalog, OA repositories,

etc.

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GEPA management and financing

GEPA creation, 2006, five institutions work together: University of Lleida, Lleida city hall, Department of Culture, Department of Universities, CBUC GEPA management, since 2009, three institutions work together: Department

  • f Culture, Department of Universities,

CBUC Annual budget: about 150.000 €

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GEPA mixed model

 80-70% for cooperative collection

  • Collective ownership
  • Institutions create bailments of their documents
  • Conditional bailment: institutions can’t recover their documents if GEPA

can’t find the same document among the other institutions.

  • and CBUC assumes the cost (storage and maintenance)
  • Once GEPA receives the determined number of copies:

– Libraries may withdraw their copies – Except if someone has a better copy than the one preserved in GEPA.

 20-30% for propietary collection

  • The library maintains the property, determines conditions for use,
  • and pays the cost (storage and maitenance)

 2014 update: temporal collection

  • Some institutions need temporal room
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GEPA, the collaborative print repository in Catalonia

1. Background 2. Current progress 3. Next steps 4. Further collaboration

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GEPA: some facts

GEPA data

Building: 5.400 m2 12 storage modules 3.600 m2 storage capacity 2.000 m of aisles 17.000 metres

  • f shelves

43 km of actual libraries Annual growth: + de 1.000 shelf meters 18 participating institutions

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Total number of institutions that loaded materials

Collaborative Propietary Temporal 2014 11 1 2 2013 11 1 2012 9 2011 8 2010 8 2009 7

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Total shelves

Collaborative Propietary Termporal Total % 2014 6.806 65 815 7.686 31,4% 2013 5.801 65 5.866 24,0% 2012 4.671 4.671 19,1% 2011 3.595 3.595 14,7% 2010 2.477 2.477 10,1% 2009 828 828 3,4%

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Total shelves, 2009-2014

7.686 5.866 4.671 3.595 2.477 828 1.000 2.000 3.000 4.000 5.000 6.000 7.000 8.000 9.000 2014 2013 2012 2011 2010 2009

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Documents supplied

Reading room 0,7% Interlibrary loan 42,1% Electronic copies at the reading room 0,0% Electronic copies 57,6%

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The union catalogue CCUC

  • It’s CBUC’s oldest program
  • It’s a union database which:
  • tells you which libraries have the item or allow you to acces directly to

the information

  • reflects the Catalan and international standards

Some data:

  • 5M titles, 11M holdings
  • 201.074 auth records
  • 74 integrated institutions
  • 1st level: 17 CSUC members and associated members
  • 2nd level: 57 collaborating institucions (specialized libraries)
  • 220 physical libraries
  • 470 cataloguers
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CCUC: growth

En el període 2007-2008 s’observa una davallada a causa del nou sistema automatitzat que comptabilitza registres reals i no com l’anterior sistema que comptabilitzava segons un número identificador correlatiu que incloïa registres donats de baixa. Registres

1.000.000 2.000.000 3.000.000 4.000.000 5.000.000 6.000.000 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014

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GEPA bibliographic records

158.404 bibliographic records 146.781 of them are books 11.417 are serials

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18/21

El almacén cooperativo GEPA

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GEPA, the collaborative print repository in Catalonia

1. Background 2. Current progress 3. Next steps 4. Further collaboration

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Next steps

Ensure annual budgets Last copy pilot project New participating institutions

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Last copy pilot project

We want to be a tool to develop a collaborative collections management in Catalonia It is needed to choose which documents should go to GEPA (although we can’t load them now) Small collections: IEEE journals, encyclopedias

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GEPA, the collaborative print repository in Catalonia

1. Background 2. Current progress 3. Next steps 4. Further collaboration

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Some views

2007, Lizanne Payne: "This is the optimum time for the academic and library communities to leverage this collective capacity to develop a broader, system-wide approach to maintaining print collections across institutional boundaries”

2014, Dempsey: “Building shared services at scale is necessary and a challenge” Scale… what scale?: Consortium / Regional / National / European

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Officers library in Lleida old infantry barracks

Courtesy of UAB Library, "Col·lecció de postals, Fons Joan Gómez Escofet"

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www.csuc.cat @CSUC_info santi.balague@csuc.cat