For ad hoc print and mail consolidation Receive, print and mail in one click!
On average, mail volume has declined by 20% worldwide , over a period of 5 years.* *Source: PwC, 2013
Print facilities are • There has been a decrease in print in the past few years. looking to increase • Digitization has gained considerable their print volumes ground. • Print facilities need to find new sources of revenue. • This means diversifying, looking for more customers and revisiting existing ones.
• There are a multitude of smaller Ad hoc mail is an mail merge jobs and one-offs happening everywhere in most untapped organizations. opportunity for • Each one requires manual handling, print facilities printing of envelopes, envelope stuffing, postage... • They are costly in supplies, labour and postage. • They are not outsourced like bigger batches of recurring printing. • They represent an opportunity to revisit present customers
What is ad hoc mail? Small batches of mailed merged and one-off letters or other documents destined to the mail. Printed in departments, services, remote offices, branches, i.e.: not centrally. It is handled completely manually.
What is ad hoc mail? There is a variety of examples from legal and financial letters to promotional letters: Business letters Promotions Quotes Certificates Collection letters Welcome letters Dispute letters Contracts Credit letters Reminders
• Letterheads, envelopes and labels The hidden cost of need to be kept in inventory, stocked, updated and fed into ad hoc mail for the printers average business • Administrative staff spend hours weekly on printing one-offs and mail merge, addressing, stuffing and mailing the envelopes. All that is on top and separate from recurring batches of high-volume transactional mail.
Where to start? Diversify by looking into consolidating ad hoc mail
But it’s not that simple!
Receiving ad hoc • The same amount of processing is involved for producing big print jobs print and mail and smaller ones. orders can be • These processing costs are difficult shrinking profit margins. • Small ad hoc mail jobs just don’t seem worth the effort.
Receiving ad hoc • Too much manual handling and processing print and mail • Last-minute orders orders can be • Different types of media like FTP, difficult USB flash drive, CD-ROM, email • Time-consuming back-and-forth with customers
The Simplify and automate the submission, consolidation and processing of ad Solution hoc mail.
OL Connect Send allows your customers to: Print as usual. Simply select the virtual printer driver.
OL Connect Send solution allows your customers to: Access a simple and intuitive Web interface at any time. Preview documents Choose their options: before sending them. • Letterhead • Insert • Envelope format • Window placement • etc. Gain full autonomy.
Receive, print and mail in one click! PREVIEW The customer The print job is The customer The print room The job is processed and The printed previews and sent securely prints as usual. operator receives printed automatically material is selects the online. the job, makes the based on a pre- inserted into options. appropriate established automated envelopes production workflow. and mailed. decisions and initiates the printing.
• Consolidate incoming jobs With • Receive pre-approved documents OL Connect • Optimize all mailing tasks • Benefit from postal discounts you can: PRINT
Automate across departments Take it one step further and remove silos 5 6 Consolidate ad hoc mail with your existing transactional print and mail operations ERP The job is The printed processed and material is printed inserted into 1 2 3 4 automatically envelopes based on a and mailed. pre-established JOB 1 JOB 1 automated JOB 2 JOB 2 PREVIEW JOB 1 JOB 1 workflow. PRINT JOB 2 JOB 2
With OL Connect you can: Communicate with your customers in real time each step of the way. ORDER CONFIRMATION ORDER DELIVERY PROCESSING STATUS CUSTOMERS
Secure transmission No log in No training required Plug-and-play Your end-user No changes to the way they work can count on: Preview and job options Submit print jobs 24/7
Short implementation times A flexible price structure Personalized assistance User-friendly software Customers who don’t need technical help You can count on:
• Over 25 years experience in the printing industry. • Installed base of over 15,000 customers and Why choose OL ? partnerships with leading printer manufacturers. • Thorough knowledge of printing technologies combined with new Web technologies. • OL products helped usher in the era of digital printing. • Offices around the world to provide effective support in a timely manner.
Receive, print and mail in one click! olconnect.com/ad-hoc-mail- consolidation/
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