For ad hoc print and mail consolidation Receive, print and mail in - - PowerPoint PPT Presentation

For ad hoc print and mail consolidation

Receive, print and mail in one click!

On average, mail volume has declined

by 20% worldwide, over a period

• f 5 years.*

*Source: PwC, 2013

Print facilities are looking to increase their print volumes

• There has been a decrease in print

in the past few years.

• Digitization has gained considerable

ground.

• Print facilities need to find new

sources of revenue.

• This means diversifying, looking for

more customers and revisiting existing ones.

Ad hoc mail is an untapped

• pportunity for

print facilities

• There are a multitude of smaller

mail merge jobs and one-offs happening everywhere in most

• rganizations.
• Each one requires manual handling,

printing of envelopes, envelope stuffing, postage...

• They are costly in supplies, labour

and postage.

• They are not outsourced like bigger

batches of recurring printing.

• They represent an opportunity to

revisit present customers

Small batches of mailed merged and

• ne-off letters or other documents

destined to the mail. Printed in departments, services, remote

• ffices, branches, i.e.: not centrally.

It is handled completely manually.

What is ad hoc mail?

There is a variety of examples from legal and financial letters to promotional letters:

What is ad hoc mail?

Business letters Certificates Collection letters Contracts Credit letters Dispute letters Quotes Reminders Promotions Welcome letters

• Letterheads, envelopes and labels

need to be kept in inventory, stocked, updated and fed into printers

• Administrative staff spend hours

weekly on printing one-offs and mail merge, addressing, stuffing and mailing the envelopes.

The hidden cost of ad hoc mail for the average business

All that is on top and separate from recurring batches of high-volume transactional mail.

Where to start?

Diversify by looking into consolidating ad hoc mail

But it’s not that simple!

Receiving ad hoc print and mail

• rders can be

difficult

• The same amount of processing is

involved for producing big print jobs and smaller ones.

• These processing costs are

shrinking profit margins.

• Small ad hoc mail jobs just don’t

seem worth the effort.

Receiving ad hoc print and mail

• rders can be

difficult

• Too much manual handling and

processing

• Last-minute orders
• Different types of media like FTP,

USB flash drive, CD-ROM, email

• Time-consuming back-and-forth

with customers

The Solution

Simplify and automate the submission, consolidation and processing of ad hoc mail.

Print as usual. Simply select the virtual printer driver.

OL Connect Send allows your customers to:

Preview documents before sending them. Gain full autonomy.

Choose their options:

• Letterhead
• Insert
• Envelope format
• Window placement
• etc.

Access a simple and intuitive Web interface at any time.

OL Connect Send solution allows your customers to:

Receive, print and mail in one click!

The customer prints as usual. The customer previews and selects the

• ptions.

The print job is sent securely

• nline.

The print room

• perator receives

the job, makes the appropriate production decisions and initiates the printing. The job is processed and printed automatically based on a pre- established automated workflow. The printed material is inserted into envelopes and mailed.

• Consolidate incoming jobs
• Receive pre-approved documents
• Optimize all mailing tasks
• Benefit from postal discounts

With OL Connect you can:

PRINT

Automate across departments

Take it one step further and remove silos

The job is processed and printed automatically based on a pre-established automated workflow. The printed material is inserted into envelopes and mailed.

Consolidate ad hoc mail with your existing transactional print and mail operations

PRINT PREVIEW JOB 1 JOB 2

JOB 1 JOB 2

ERP

1 2 3 4 5 6

Communicate with your customers in real time each step of the way.

With OL Connect you can:

ORDER CONFIRMATION ORDER PROCESSING DELIVERY STATUS

CUSTOMERS

 Secure transmission  No log in  No training required  Plug-and-play  No changes to the way they work  Preview and job options  Submit print jobs 24/7

Your end-user can count on:

You can count on:

 Short implementation times  A flexible price structure  Personalized assistance  User-friendly software  Customers who don’t need technical help

• Over 25 years experience in the printing

industry.

• Installed base of over 15,000 customers and

partnerships with leading printer manufacturers.

• Thorough knowledge of printing technologies

combined with new Web technologies.

• OL products helped usher in the era of digital

printing.

• Offices around the world to provide effective

support in a timely manner.

Why choose OL ?

• lconnect.com/ad-hoc-mail-

consolidation/

Receive, print and mail in one click!