Geospatial World Forum 2013 Marcelle Hattingh Director: Corporate - - PowerPoint PPT Presentation

Geospatial World Forum 2013

Marcelle Hattingh Director: Corporate Geo-Informatics City of Johannesburg South Africa http://www.joburg.org.za

2 CITY OF JOHANNESBURG

PROPERTY INFORMATION If everybody does what they are supposed to do, is it enough?

3 CITY OF JOHANNESBURG Background Development Goals

• Spatial Planning
• Income Generation
• Property Lifecycle
• Land Information System

Current Challenges Proposed Improvements Conclusion Content

4 BACKGROUND International context

South Africa

5

Gauteng

Located within Gauteng Province the economic hub with:

• 19.7% of SA’s population
• almost 40% of SA’s GDP

BACKGROUND National context

6

One of 8 metropolitan municipalities as defined by the Municipal Structures Act (1998)

BACKGROUND Provincial context

City of Johannesburg

7 BACKGROUND Metropolitan context

City of Cape Town eThekwini (Durban) Nelson Mandela (P.E.) Ekurhuleni (East Rand) City of Tshwane Buffalo City (East London) Mangaung (Bloemfontein) City of Johannesburg 2 460.00 2 291.65 1 959.00 1 923.56 6 345.00 2 536.00 6 284.00 1 644.09 111 100 60 101 105 50 49 130 Metro Area

km2

Population Wards 3 740 026 3 090 121 1 152 115 3 178 470 2 921 488 755 200 747 431 4 434 827

8

• Area = 1644 km2
• Stands (properties) = ± 850 000
• Formal Households = 780 017
• Informal Households = 212 408

More than 1 million of the city’s residents live in Soweto. Of the more than 1 million households in Johannesburg, some 33% are estimated to be housed in informal settlements or in backyard shacks.

BACKGROUND City specifications

9 BACKGROUND City Organisational Structure

10

PROJECTS

CORPORATE GEO-INFORMATICS

DATA ADMIN. & MAPPING SYSTEM ADMIN. & DEVELOPMENT

CADASTRAL DATA CAPTURE AND MAINTENANCE

• MAP PRODUCTION
• DATA SUPPLY
• PROJECTS

e.g. Lids Social Facilities Town Name Zones

• DATA PACKAGING

STREET ADDRESSES ZONING INFORMATION COUNTER

• SERVER & W/S ADMIN.
• DATABASE ADMIN.

& DEVELOPMENT

• GIS WEBSITE

DEVELOPMENT

• GIS SUPPORT

DEVELOPMENT PLANNING AND URBAN MANAGEMENT

BACKGROUND CGIS Organisational Structure

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Development Planning is the custodian of space in the City. The building block of space is a property (cadastre or erf). Planning manages the lifecycle of a property. The City needs property information for:

• Income generation (rates and taxes / billing)
• Spatial planning (city transformation)

DEVELOPMENT GOALS Property information

12

NATIONAL DEVELOPMENT PLAN 2030 Objectives & actions Chapters 3 Economy and Employment 4 Economic infrastructure 5 Environmental sustainability and resilience 6 Inclusive rural economy 7 South Africa in the region and the world 8 Transforming Human Settlements 9 Improving education, training and innovation 10 Health care for all 11 Social protection 12 Building Safer Communities 13 Building a capable and developmental state 14 Fighting corruption 15 Nation building and social cohesion

DEVELOPMENT GOALS

Spatial planning (city transformation) Income generation (rates & taxes / billing)

National context

13

NATIONAL DEVELOPMENT PLAN Chapter 8: Transforming Human Settlements Objectives

• Strong and efficient spatial planning system,
• well integrated across the spheres of government.
• Upgrade all informal settlements on suitable, well located land by 2030.
• More people living closer to their places of work.
• Better quality public transport.
• More jobs in or close to dense, urban townships.

DEVELOPMENT GOALS Spatial planning

Spatial planning (city transformation)

14 SPATIAL PLANNING Disparities in the City

SPATIAL PLANNING 15 Disparities in the City Nodes

SPATIAL PLANNING Managing space: Linking through Corridor development 16 Disparities in the City

17 RANDBURG TO ALEXANDRA CORRIDOR SPATIAL PLANNING Disparities in the City

Sandton Randburg Rosebank Alex

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SPATIAL PLANNING Randburg to Alexandria Corridor Decade 0

Sandton Randbur g Rosebank Alex

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SPATIAL PLANNING Randburg to Alexandria Corridor Decade 1

Sandton Randburg Rosebank Alex

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SPATIAL PLANNING Randburg to Alexandria Corridor Decade 2

Sandton Randburg Rosebank Alex

21

SPATIAL PLANNING Randburg to Alexandria Corridor Decade 3

22 SPATIAL PLANNING Poor spaces: Deprivation mapping

• Income
• Employment
• Health
• Education
• Living

Environment

23 SPATIAL PLANNING Nodal development

24

NATIONAL DEVELOPMENT PLAN 2030 Objectives & actions Chapters 3 Economy and Employment 4 Economic infrastructure 5 Environmental sustainability and resilience 6 Inclusive rural economy 7 South Africa in the region and the world 8 Transforming Human Settlements 9 Improving education, training and innovation 10 Health care for all 11 Social protection 12 Building Safer Communities 13 Building a capable and developmental state 14 Fighting corruption 15 Nation building and social cohesion

DEVELOPMENT GOALS

Spatial planning (city transformation) Income generation (rates & taxes / billing)

National context

25

Development Planning is the custodian of space in the City. The building block of space is a property (cadastre or erf). Planning manages the lifecycle of a property. The City needs property information for:

• Income generation (rates and taxes / billing)
• Spatial planning (city transformation)

DEVELOPMENT GOALS Property information

Development application: Township/ Consolidation/ Subdivision Surveyor General Approval: SG Plan/ SG Diagram Deeds Registration: Township register Property register

26 Lifecycle of a property INCOME GENERATION

27 Proposed Township PROPERTY LIFECYCLE 27

28 PROPERTY LIFECYCLE Surveyor General Approved 28

29 Registration at Registrar of Deeds

Property Information Ownership Information

PROPERTY LIFECYCLE 29

Development application: Township/ Consolidation/ Subdivision Surveyor General Approval: SG Plan/ SG Diagram Deeds Registration: Township register Property register

Local municipality National Registrar of Deeds Private Developer National Surveyor General

30 PROPERTY LIFECYCLE Roleplayers

Subdivision or Consolidation within existing township

Town Planning department to evaluate/process application. Approval on draft layout plan in consultation with UAC’s. Town Planning Department to evaluate/process application. Approval on draft layout plan in consultation with UAC’s.

Township Application General Plan (GP)

Applicant to submit GP to Surveyor General for approval. GP indicates stand boundary dimensions and co-ordinates for township boundary.

Diagram

Applicant to submit diagram to Surveyor General for approval.

GIS

Capture layout approved by Surveyor General to inform users of proposed development

GIS

Obtain list of registered stands. Match list with existing GIS stands. Identify new stands for capture.

Farm Portion

Reserve Township Name or Extension with GIS Council to issue Clearance Certificate (Regulation 82 Certificate) Council to issue Clearance Certificate (Section 38 Certificate)

Deeds Registration

Deeds Township Register Township owner requests

• pening of Township

Register after compliance with Council conditions. Deeds Property Register Owner requests registration of property after compliance with Council conditions. Billing Department Valuation Department MOE General Public

Establishment of Properties

LIS

31

National Registrar of Deeds National Surveyor General

32

Development management & CGIS Valuations Rates and Utilities Customer Care Collections Revenue Workflow processes

32 PROPERTY LIFECYCLE Value chain

33 LAND INFORMATION SYSTEM

The City realised that: Reliable property information is a prerequisite for a credible billing process

Why LIS was developed

Various stand alone property databases existed (GIS, Valuations, Planning, Billing, Deeds) Fragmentation, incompatibility, various data formats, unsynchronised data, data discrepancies and overall poor data management

34 LAND INFORMATION SYSTEM Mission critical

35 LAND INFORMATION SYSTEM Property Value Chain (high level view)

36 LAND INFORMATION SYSTEM Township application workflow

37 LAND INFORMATION SYSTEM Workflow across organisational boundaries (triggers, tracking, tracing)

38 LAND INFORMATION SYSTEM Business context

39 LAND INFORMATION SYSTEM Billing related property information

SG approved Registered Owner Market value Category Zoning Street Address Size Status change Change of Owner Rateable area

40 LAND INFORMATION SYSTEM Property at its core

Single data source for property information in the City SAP ISU feeds off the LIS

41

41

Deeds Deeds Deeds Valuations Venus GIS

LAND INFORMATION SYSTEM Old operating model

42

42

Deeds LIS (Master) SAP (Revenue/CRM) No duplication! No mismatch!

LAND INFORMATION SYSTEM New operating model

43

Data Governance

• Data Champions meetings and PVC Steering Committee
• Data matrix (ownership/ custodianship)

Data verification and cleansing

• Cadastre alignment project
• Property Fix project

Access to data/information

• Online mapping website
• LIS Admin Client

LAND INFORMATION SYSTEM Data management

96547 in Billing not in Valuations

BILLING

634591 Unique PI

GIS

643096 Unique PI

DEEDS

616214 Unique PI

VALUATIONS

583818 Unique PI 91863 in Billing not in GIS 100368 in GIS not in Billing 101596 in Deeds not in Valuations 69200 in Valuations not in Deeds 90910 in Deeds not in Billing 109287 in Billing not in Deeds 111889 in GIS not in Valuations 52611 in Valuations not in GIS 91878 in Deeds not in GIS 118760 in GIS not in Deeds 4 5 7 7 4 i n V a l u a t i

• n

s n

• t

i n B i l l i n g

Match: 542728 – 26% mismatch (46% ECD) Match: 514618 – 25 % mismatch (24% ECD) Match: 525304 – 28% Mismatch (47% ECD) Match: 531207 – 24% mismatch (24% ECD) Match: 524336 – 29% mismatch (29% ECD) M a t c h : 5 3 8 4 4 – 2 1 % m i s m a t c h ( 4 % E C D )

44

LAND INFORMATION SYSTEM Data verification

45

LIS is spatially enabled Integrated with the GIS Data can be presented on a map Spatial analysis is possible

Strategic Managerial Operational Identify & manage development trends Track and trace development applications Obtain stand numbers, street addresses, etc.

LAND INFORMATION SYSTEM Geodatabase

46

New way of operating:

• Silo vs. enterprise (across org. boundaries), EIM, MDM
• QA part of operations (spatial verifications (lineage, area)

Optimisation of resources (systems and people) Single source of property information Data matching between systems eliminated Basis for fieldwork and verification Auditor General queries dealt with efficiently Duplication eliminated (e.g. Planner system obsolete) Knowledge management (documentation of processes)

46 LAND INFORMATION SYSTEM Benefits to the City

47

Accurate billing Access to integrated, quality information Quicker query resolution Empowered frontline staff

47 LAND INFORMATION SYSTEM Benefits to the customer

48

What about the other 343 municipalities? (Capacity? Duplication?) Auditor General Audit

• Does the City bill all its properties?
• Are all properties that exist on LIS?
• Balance sheet?

48 CURRENT CHALLENGES What then is the problem?

CURRENT CHALLENGES Property balance sheet

50

Integration at all levels of government Standardisation Data quality Spatial enablement

50 PROPOSED IMPROVEMENTS What can be improved?

136/407-JR of the farm Zevefontein 407-JR 51 SPATIAL ENABLEMENT Lineage

37/407-JR of the farm Zevefontein 407-JR (before) 52 SPATIAL ENABLEMENT Lineage

37/407-JR of the farm Zevefontein 407-JR (after) 53 SPATIAL ENABLEMENT Lineage

Development application: Township/ Consolidation/ Subdivision Surveyor General Approval: SG Plan/ SG Diagram Deeds Registration: Township register Property register

Local municipality National Registrar of Deeds Private Developer National Surveyor General

54 INTEGRATION A seamless, spatially enabled value chain with quality property information

55 CONCLUSION

If we all do what we are supposed to do, is it enough?

No, we need to do more

… collectively!