FY 2020 Local Concept Development Studies Pre-Proposal Meeting - - PowerPoint PPT Presentation

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FY 2020 Local Concept Development Studies Pre-Proposal Meeting - - PowerPoint PPT Presentation

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FY 2020 Local Concept Development Studies Pre-Proposal Meeting January 7, 2020 2:00 PM Sarbjit Kahlon, Project Manager Patricia Newton, Project Manager Richard Brundage, Project Manager 1 Pamela Lewis, Sr. Manager Finance and

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Pre-Proposal Meeting

January 7, 2020 2:00 PM

Sarbjit Kahlon, Project Manager Patricia Newton, Project Manager Richard Brundage, Project Manager Pamela Lewis, Sr. Manager Finance and Administration

FY 2020 Local Concept Development Studies

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Bergen Essex Hudson Hunterdon Jersey City Middlesex Monmouth Morris Newark Ocean Passaic Somerset Sussex Union Warren

NJTPA Region

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Bergen Essex Hudson Hunterdon Middlesex Monmouth Morris Ocean Passaic Jersey City Somerset Sussex Union Warren Newark NJDOT Governor Rep. Citizens’ Rep. Port Authority NJ Transit

NJTPA Board of Trustees

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Standing Committees

Planning & Economic Development Committee Project Prioritization Committee Freight Initiatives Committee Regional Transportation Advisory Committee

NJTPA Executive Committee

Chairman: Union County Freeholder Angel Estrada Hunterdon County Freeholder Matthew Holt, First Vice-Chairman Passaic County Freeholder John Bartlett, Second Vice-Chairman Morris County Freeholder Kathryn A. DeFillippo, Third Vice-Chairman Essex County Executive Joseph DiVincenzo, Secretary

NJTPA Board of Trustees Committees

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Transportation Improvement Program (TIP)

Updated every two years

MPO Key Products

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Updated yearly

Planning

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Project Background

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Local Capital Project Delivery Guide

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Local Capital Project Delivery Guide (cont.)

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Local Capital Project Delivery Guide

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  • The NJTPA is seeking consultant support

to conduct:

  • Data Collection
  • Environmental Screening
  • Evaluate Deficiencies and Identify Fatal Flaws
  • Coordinate with Public and Stakeholders
  • Develop a Purpose and Need Statement
  • Develop and Evaluate Alternatives
  • Risk Management

Current RFP

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The purpose of this solicitation is to retain two Consultants to conduct Concept Development Studies for five separate projects that are a part of the NJTPA’s FY 2020 LCD Program

Current RFP

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Current RFP

The first contract will include:

  • Middlesex County, County Route 516, Old Bridge –

Matawan Road Bridge over Lake Lefferts in the Township Old Bridge, Borough of Matawan and Township of Aberdeen;

  • Monmouth County, Corlies Avenue Bridge (O-12)
  • ver Deal Lake in the Borough of Allenhurst and

Township of Ocean; and

  • Morris County, East Main Street (CR 644) Bridge
  • ver Rockaway River in the Borough of Rockaway. 12
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Current RFP

The second contract will include:

  • Bergen County, Oradell Avenue Bridge over the

Hackensack River, Borough of Oradell

  • Somerset County, Great Road (CR 601) Bridge
  • ver Bedens Brook, Township of Montgomery

(also known as Somerset County Bridge

  • No. D0105)

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  • Selection of a Preliminary Preferred

Alternative that meets the project’s and stakeholder’s needs

  • Determination of the NEPA Classification
  • Compilation of sufficient data to present to

the Interagency Review Committee, to determine if the project can successfully be advanced to the next phases

Project Goal

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  • The consultant efforts are expected to be

started in June, 2020

  • Projects to be completed within 24 months
  • f commencement

Project Schedule

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  • Task 1: Project Management
  • Task 2: Public Outreach
  • Task 3: Data Collection
  • Task 4: Alternatives Analysis
  • Task 5: Documentation

Scope of Work

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Project Management

  • Project Controls
  • Meetings and Coordination
  • Program Compliance Review (PCR) Meeting
  • Interagency Review Committee (IRC) Meeting
  • Design Communication Report

Task 1: Project Management

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Deliverables for Task 1 (for each project):

  • Detailed project schedule
  • Bi-weekly conference calls, monthly in-person status

meetings

  • Two PCR meetings
  • One IRC meeting
  • Design Communications Report
  • Monthly progress reports/invoices

Task 1: Project Management

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Public Outreach

  • Public Involvement Action Plan (PIAP)
  • Stakeholder Coordination
  • Local Officials Meetings
  • Public Information Centers (PIC)
  • Resolutions of Support
  • Public Outreach Summary
  • Project Website

Task 2: Public Outreach

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Deliverables for Task 2 (for each project):

  • Public Involvement Action Plan (PIAP)
  • Minimum of Two Stakeholder meetings
  • Minimum of Two Local Officials Meeting
  • Minimum of Two Public Information Centers (PICs)
  • Resolutions of Support
  • Public Outreach Summary
  • Project Website Account
  • Monthly website statistic reports

Task 2: Public Outreach

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Data Collection

  • Collect & Review Existing Documentation
  • Project Mapping and Survey
  • Identify Site Resources
  • Evaluate Site Deficiencies
  • Existing Conditions Documentation
  • Purpose and Need Statement

Task 3: Data Collection

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Deliverables for Task 3:

  • Project Mapping
  • Project Fact Sheet
  • Environmental Screening Report
  • Purpose and Need Statement
  • GIS Data and Map Files

Task 3: Data Collection

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Alternatives Analysis

  • Develop Engineering Alternatives
  • Alternative Impact Assessment
  • Selection of Preliminary Preferred Alternative
  • Alternatives Analysis Documentation
  • Constructability Review
  • Risk Management Review and Documentation

Task 4: Alternative Analysis

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Deliverables for Task 4:

  • Alternatives Analysis Matrix
  • Description of the Alternatives
  • Utility Risk Assessment Plan
  • Alternatives Risk Analysis
  • Risk Management Summary Report

Task 4: Alternative Analysis

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Documentation

  • Concept Development Plans
  • Prepare Cost Estimates
  • NEPA Classification and Documentation
  • Develop Preliminary Engineering Next

Steps/Tasks

  • Concept Development Report

Task 5: Documentation

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Deliverables for Task 5:

  • Concept Development Plans
  • Cost Estimates
  • Concept Development Report
  • PowerPoint Presentation for the project

Task 5: Documentation

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  • Understanding of scope and technical approach
  • Professional qualifications
  • Relevant experience and technical competence

with similar federally funded projects

  • Ability to successfully perform work
  • Clarity/thoroughness of proposal

Consultant Selection Criteria

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Consultant Qualifications FY20 Middlesex, Monmouth & Morris Contract - NJDOT Prequalification

  • B-1: Bridge Design – Non-Movable Structures – Level C
  • G-2: Geotechnical Design
  • H-1: Highway Design – Level A
  • S-1: Surveying Level A
  • T-1: Traffic Engineering
  • T-7: Transportation Planning

Prequalification must be met by the prime consultant except for Categories G-2, S-1, and, T-1, which can be met by the prime or their subconsultant.

Consultant Eligibility & Documentation

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Consultant Eligibility & Documentation

Consultant Qualifications for FY20 Bergen & Somerset Contract

  • NJDOT Prequalification (*Updated)
  • B-1: Bridge Design – Non-Movable Structures – Level B *
  • G-2: Geotechnical Design
  • H-1: Highway Design – Level A
  • S-1: Surveying Level A
  • T-1: Traffic Engineering
  • T-7: Transportation Planning

– Prequalification must be met by the prime consultant except for Categories G-2, S-1, and, T-1, which can be met by the prime or their subconsultant.

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EEO/Affirmative Action

  • Letter of Federal Affirmative Action Plan

Approval

  • Certificate of Employee Information Report

issued by NJ Treasury

  • Copy of Employee Information Report Form

AA302 submitted to NJ Treasury

Consultant Eligibility & Documentation

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Federally Mandated DBE Participation Program

  • 13.23% participation goal
  • DBE Certification by NJDOT, NJ TRANSIT or

PANYNJ

  • Or ESBE Certification by NJDOT
  • State of NJ MBE/WBE or SBE Certifications

issued by the Treasury do not satisfy this requirement

Consultant Eligibility & Documentation

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Insurance & Liability

  • Workers Compensation $1M
  • Commercial General Liability $3M
  • Automobile Liability $1M
  • Professional Liability/Errors & Omissions $1M

Consultant Eligibility & Documentation

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NJ Business Registration

  • Certificate to be submitted prior to contract

execution, for prime and all subconsultants

Disclosure of Investment Activities in Iran

  • Standard certification form to be submitted

with the proposal, for prime and all subconsultants

Consultant Eligibility & Documentation

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Deadline for Proposal FY20 Middlesex, Monmouth & Morris Contract is January 29, 2020 at 2:00 PM sharp Deadline for Proposal FY20 Bergen & Somerset Contract is February 5, 2020 at 2:00 PM sharp (Updated)

How to Respond

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How to Respond

  • Transmittal Letter

–Identifying Prime, Project Manager, person(s) authorized to negotiate on the respondent’s behalf, and any proposed subconsultants –Certifying respondent’s eligibility & commitment to the project

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  • 7 bound copies of the Technical Proposal
  • 4 bound copies of the Cost Proposal,

submitted in a separately sealed envelop

  • Electronic copy on CD or USB flash drive

(to be included in envelope with Cost Proposal)

How to Respond

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  • Consultant team’s approach to the project
  • Firms experience/ability to complete work
  • Work plan and schedule
  • Staff plan, including table, organization chart,

qualifications & resumes of key staff

  • DBE/ESBE Participation Documentation
  • New Jersey Business Registration Certificate
  • Disclosure of Investment Activities in Iran forms
  • Firms commitment to quality management
  • NJDOT profile sheets

Technical Proposal Submission Requirements

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  • Cost reimbursement contract subject to Federal and State

Laws, Policies and Procedures

  • Cost plus fixed fee contract, up to an agreed ceiling
  • Summary budget and detailed budget forms for each firm
  • n the project team using NJTPA’s Sample Budget Form

– Budget Period – Salary/wages, staff-hours by tasks – Overhead – Direct Expenses – Subconsultant Fees – Fixed Fee (or profit)

Cost Proposal Submission Requirements

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  • Follow-up questions must be submitted in

writing to the Project Manager, with a copy to the Senior Director of Finance and Administration FY20 Middlesex, Monmouth & Morris Contract -

  • Inquiries received for after January 14, 2020 may not be

reviewed or considered

  • Questions and formal responses, including those from

today's meeting, to be posted on our website by January 21, 2020 http://www.njtpa.org/Get-Involved/RFPs.aspx

RFP Inquiries

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RFP Inquiries

FY20 Bergen & Somerset Contract (Updated)-

  • Inquiries received after January 21, 2020 may not be

reviewed or considered

  • Questions and formal responses, including those from

today's meeting, to be posted on our website by January 24, 2020

  • http://www.njtpa.org/Get-Involved/RFPs.aspx

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Important Dates

FY20 Middlesex, Monmouth & Morris Contract -

  • Deadline for Consultant Inquires: January 14, 2020
  • Deadline for Submission of Proposals: January 29, 2020
  • Consultant Interviews Week of: March 16, 2020
  • Contract Award Date: June 2020

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Important Dates

FY20 Bergen & Somerset Contract (*Updated)-

  • Deadline for Consultant Inquires: *January 21, 2020
  • Deadline for Submission of Proposals: *February 5,

2020

  • Consultant Interviews Week of: March 9, 2020
  • Contract Award Date: June 2020

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One Newark Center, 17th Floor Newark, NJ 07102 (973) 639-8400 www.njtpa.org

Questions?