FY 2020 Local Concept Development Studies Pre-Proposal Meeting - PowerPoint PPT Presentation

FY 2020 Local Concept Development Studies Pre-Proposal Meeting January 7, 2020 2:00 PM Sarbjit Kahlon, Project Manager Patricia Newton, Project Manager Richard Brundage, Project Manager 1 Pamela Lewis, Sr. Manager Finance and Administration

NJTPA Region Bergen Morris Essex Newark Ocean Hudson Hunterdon Passaic Jersey City Somerset Middlesex Sussex Monmouth Union Warren 2

NJTPA Board of Trustees Bergen Essex Middlesex Hudson Hunterdon Jersey Monmouth Morris Ocean Passaic City Somerset Sussex Union Warren Newark Governor Citizens’ Port NJ NJDOT Rep. Rep. Authority Transit 3

NJTPA Board of Trustees Committees NJTPA Executive Committee Chairman: Union County Freeholder Angel Estrada Hunterdon County Freeholder Matthew Holt, First Vice-Chairman Passaic County Freeholder John Bartlett, Second Vice-Chairman Morris County Freeholder Kathryn A. DeFillippo, Third Vice-Chairman Essex County Executive Joseph DiVincenzo, Secretary Standing Committees Planning & Economic Development Committee Project Prioritization Committee Freight Initiatives Committee Regional Transportation Advisory Committee 4

MPO Key Products Planning Updated yearly Transportation Improvement Program (TIP) Updated every two years 5

Project Background

Local Capital Project Delivery Guide

Local Capital Project Delivery Guide (cont.)

Local Capital Project Delivery Guide

Current RFP • The NJTPA is seeking consultant support to conduct: • Data Collection • Environmental Screening • Evaluate Deficiencies and Identify Fatal Flaws • Coordinate with Public and Stakeholders • Develop a Purpose and Need Statement • Develop and Evaluate Alternatives • Risk Management 10

Current RFP The purpose of this solicitation is to retain two Consultants to conduct Concept Development Studies for five separate projects that are a part of the NJTPA’s FY 2020 LCD Program 11

Current RFP The first contract will include: • Middlesex County, County Route 516, Old Bridge – Matawan Road Bridge over Lake Lefferts in the Township Old Bridge, Borough of Matawan and Township of Aberdeen; • Monmouth County, Corlies Avenue Bridge (O-12) over Deal Lake in the Borough of Allenhurst and Township of Ocean; and • Morris County, East Main Street (CR 644) Bridge over Rockaway River in the Borough of Rockaway. 12

Current RFP The second contract will include: • Bergen County, Oradell Avenue Bridge over the Hackensack River, Borough of Oradell • Somerset County, Great Road (CR 601) Bridge over Bedens Brook, Township of Montgomery (also known as Somerset County Bridge No. D0105) 13

Project Goal • Selection of a Preliminary Preferred Alternative that meets the project’s and stakeholder’s needs • Determination of the NEPA Classification • Compilation of sufficient data to present to the Interagency Review Committee, to determine if the project can successfully be advanced to the next phases 14

Project Schedule • The consultant efforts are expected to be started in June, 2020 • Projects to be completed within 24 months of commencement 15

Scope of Work • Task 1: Project Management • Task 2: Public Outreach • Task 3: Data Collection • Task 4: Alternatives Analysis • Task 5: Documentation 16

Task 1: Project Management Project Management • Project Controls • Meetings and Coordination • Program Compliance Review (PCR) Meeting • Interagency Review Committee (IRC) Meeting • Design Communication Report 17

Task 1: Project Management Deliverables for Task 1 (for each project): • Detailed project schedule • Bi-weekly conference calls, monthly in-person status meetings • Two PCR meetings • One IRC meeting • Design Communications Report • Monthly progress reports/invoices 18

Task 2: Public Outreach Public Outreach • Public Involvement Action Plan (PIAP) • Stakeholder Coordination • Local Officials Meetings • Public Information Centers (PIC) • Resolutions of Support • Public Outreach Summary • Project Website 19

Task 2: Public Outreach Deliverables for Task 2 (for each project): • Public Involvement Action Plan (PIAP) • Minimum of Two Stakeholder meetings • Minimum of Two Local Officials Meeting • Minimum of Two Public Information Centers (PICs) • Resolutions of Support • Public Outreach Summary • Project Website Account • Monthly website statistic reports 20

Task 3: Data Collection Data Collection • Collect & Review Existing Documentation • Project Mapping and Survey • Identify Site Resources • Evaluate Site Deficiencies • Existing Conditions Documentation • Purpose and Need Statement 21

Task 3: Data Collection Deliverables for Task 3: • Project Mapping • Project Fact Sheet • Environmental Screening Report • Purpose and Need Statement • GIS Data and Map Files 22

Task 4: Alternative Analysis Alternatives Analysis • Develop Engineering Alternatives • Alternative Impact Assessment • Selection of Preliminary Preferred Alternative • Alternatives Analysis Documentation • Constructability Review • Risk Management Review and Documentation 23

Task 4: Alternative Analysis Deliverables for Task 4: • Alternatives Analysis Matrix • Description of the Alternatives • Utility Risk Assessment Plan • Alternatives Risk Analysis • Risk Management Summary Report 24

Task 5: Documentation Documentation • Concept Development Plans • Prepare Cost Estimates • NEPA Classification and Documentation • Develop Preliminary Engineering Next Steps/Tasks • Concept Development Report 25

Task 5: Documentation Deliverables for Task 5: • Concept Development Plans • Cost Estimates • Concept Development Report • PowerPoint Presentation for the project 26

Consultant Selection Criteria • Understanding of scope and technical approach • Professional qualifications • Relevant experience and technical competence with similar federally funded projects • Ability to successfully perform work • Clarity/thoroughness of proposal 27

Consultant Eligibility & Documentation Consultant Qualifications FY20 Middlesex, Monmouth & Morris Contract - NJDOT Prequalification • B-1: Bridge Design – Non-Movable Structures – Level C • G-2: Geotechnical Design • H-1: Highway Design – Level A • S-1: Surveying Level A • T-1: Traffic Engineering • T-7: Transportation Planning Prequalification must be met by the prime consultant except for Categories G-2, S-1, and, T-1, which can be met by the prime or their subconsultant. 28

Consultant Eligibility & Documentation Consultant Qualifications for FY20 Bergen & Somerset Contract - NJDOT Prequalification (* Updated ) • B-1: Bridge Design – Non-Movable Structures – Level B * • G-2: Geotechnical Design • H-1: Highway Design – Level A • S-1: Surveying Level A • T-1: Traffic Engineering • T-7: Transportation Planning – Prequalification must be met by the prime consultant except for Categories G-2, S-1, and, T-1, which can be met by the prime or their subconsultant. 29

Consultant Eligibility & Documentation EEO/Affirmative Action • Letter of Federal Affirmative Action Plan Approval • Certificate of Employee Information Report issued by NJ Treasury • Copy of Employee Information Report Form AA302 submitted to NJ Treasury 30

Consultant Eligibility & Documentation Federally Mandated DBE Participation Program • 13.23% participation goal • DBE Certification by NJDOT, NJ TRANSIT or PANYNJ • Or ESBE Certification by NJDOT • State of NJ MBE/WBE or SBE Certifications issued by the Treasury do not satisfy this requirement 31

Consultant Eligibility & Documentation Insurance & Liability • Workers Compensation $1M • Commercial General Liability $3M • Automobile Liability $1M • Professional Liability/Errors & Omissions $1M 32

Consultant Eligibility & Documentation NJ Business Registration • Certificate to be submitted prior to contract execution, for prime and all subconsultants Disclosure of Investment Activities in Iran • Standard certification form to be submitted with the proposal, for prime and all subconsultants 33

How to Respond Deadline for Proposal FY20 Middlesex, Monmouth & Morris Contract is January 29, 2020 at 2:00 PM sharp Deadline for Proposal FY20 Bergen & Somerset Contract is February 5, 2020 at 2:00 PM sharp ( Updated ) 34

How to Respond • Transmittal Letter – Identifying Prime, Project Manager, person(s) authorized to negotiate on the respondent’s behalf, and any proposed subconsultants – Certifying respondent’s eligibility & commitment to the project 35

How to Respond • 7 bound copies of the Technical Proposal • 4 bound copies of the Cost Proposal, submitted in a separately sealed envelop • Electronic copy on CD or USB flash drive (to be included in envelope with Cost Proposal) 36