FY 2018-2019 May 1, 2018 MANAGERS RECOMMENDED BUDGET 1. High Level - - PowerPoint PPT Presentation

FY 2018-2019 MANAGER’S RECOMMENDED BUDGET

May 1, 2018

• 1. High Level View
• 2. Positions
• 3. Major Keeps
• 4. Council Considerations
• 5. Major Ongoing Initiatives

THE BUDGET PROCESS

Departments begin preparing and submitting information from Dec – Feb Public Hearing on Budget in February Departments meet with Budget Team in March Budget Team reviews and requests additional information from Departments in March Departments meet with Budget Team to help balance the budget in April Budget Team finalizes Manager’s Recommended Budget in April Council reviews and discusses in May Manager presents budget to community in May with 2nd Public Hearing Council adopts budget in May or early June

• 5,000,000.00

10,000,000.00 15,000,000.00 20,000,000.00 25,000,000.00 30,000,000.00 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

General Fund - All Expenditures

Salaries and Benefits Operating Expenses and Contract Services Programs and Special Appropriations Debt Service Capital Outlay

• 500,000

1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018

Sales Tax Revenue

Budget Actual

• 2,000,000

4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018

Ad Valorem Tax Revenue

Budget Actual

• 200,000

400,000 600,000 800,000 1,000,000 1,200,000 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018

Utility Franchise Revenues

Budget Actual

• 200,000

400,000 600,000 800,000 1,000,000 1,200,000 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018

Building Permit Revenue

Budget Actual

500000 1000000 1500000 2000000 2500000 3000000 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

GF Debt Service

• 5,000,000

10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019

General Fund Debt to Expenditures

Expenditures GF Debt Service

FINANCIAL POLICY OUTCOMES

FB as a % of Budgeted Expenditures Adopted Council Goal: 31% or greater (but never below 20%) Estimated: 44.27% Within Policy

FINANCIAL POLICY OUTCOMES

Estimated Available Fund Balance Adopted by Council: >20% Estimated: 36.2% Within Policy

FINANCIAL POLICY OUTCOMES

Debt as % of Estimated Market Value of Taxable Property Adopted Council Goal: <2.5% Estimated: .79% Within Policy

FINANCIAL POLICY OUTCOMES

Debt Service as % of Expenditures Adopted by Council: <15% Estimated: 9.0% Within Policy

FINANCIAL POLICY OUTCOMES

Aggregate 10-Year Payout Ratio Adopted Council Goal: >55% Estimated: 77.9% Within Policy

FINANCIAL POLICY OUTCOMES

Cash on Hand – Enterprise Funds Water Sewer Fund Policy at least 200.75 days Electric Fund Policy at least 98.55 days Water Sewer Fund 262 days Electric Fund 135 days Within Policy

ANY QUESTIONS?

TO CONSIDER

Video Council Meetings Digital Upgrade to Council Chambers Minimum Housing 150 Year Celebration Council Contingency Public Art Advisory Board Wagoner House Study (not in budget) – Building Security Community Development Central Intake Desk Area Capital Improvement Plan Rate & Tax Increases

2018-2019 Fiscal Year Budget Personnel Requests Department Classification Title Proposed Start Date Positions Requested Positions Recommended Position Expenses - As Recommended Position Expenses - Annualized Cost Total Cost for Fiscal Year 2018- 2019 Police Officer (GHSP grant position) 10/1/2018 3 2 45,046 60,061 90,092 Evidence Clerk 7/1/2018 1 15,868 15,868

• Accredidation Manager

7/1/2018 1 59,445 59,445

• Support Services Manager

7/1/2018 1 13,251 13,251

• School Crossing Guard

7/1/2018 3 3 11,949 11,949 11,949 Fire

• Sr. Administrative Support Specialist *

7/1/2018 1 1 64,526 64,526 64,526 Fire Captains 1/1/2019 3 117,867 235,734

• Fire Fighters

1/1/2019 9 279,938 559,876

• Fire Inspector

1/1/2019 1 1 32,119 64,238 32,119 Inspections Building Inspector 7/1/2018 1 1 42,467 42,467 42,467 Building Codes Inspection Superintendent 7/1/2018 1 1 114,014 114,014 114,014 Engineering Stormwater Engineer 7/1/2018 1 74,738

• Recreation

Park Maintenance Specialist * 9/1/2018 1 1 34,896 46,528 34,896 Water/Sewer Property Maintenance Technician 7/1/2018 1 53,532 53,532

• Utility Maintenance Mechanic

7/1/2018 2 2 102,430 102,430 102,430 Utility Maintenance Crew Leader 7/1/2018 1 56,385 56,385

• Totals

31 12 1,118,471 1,500,304 492,493 * Part time to full time

PERSONNEL KEPT IN BUDGET

2.2% COLA effective Jul 1 – $343,000 (1% - 3%) Merit effective Jan 1 – $183,500 Pay & Classification Adjustment effective Jul 1 – $248,000

CAPITAL ITEMS KEPT IN BUDGET

GF - Town Hall Parking Lot Expansion - $400,000 GF - Town Council Broadcast Equipment - $41,020 GF - New Meter Reading Van - $24,593 GF - Police Vehicles and Equipment - $457,135 GF - Fire Department Pumper Tanker - $588,720 GF, WS & EL - Warehouse Driveway and Turn Lane - $150,000 GF - Sidewalk Projects - $69,000 GF - Street Improvements - $1,256,088

CAPITAL ITEMS KEPT IN BUDGET

GF - First Street – Railroad Parking - $99,777 GF - Sam’s Branch Trail Head and Paving - $121,200 GF - F-450 Dump Truck Replacement - $96,000 GF - Inspection Vehicles - $55,000 GF - Hustler Mower - $13,000 GF - Multipurpose Mower/Aerator/Blower - $47,360 GF - F-150 Pickup - $28,000 GF - Digital Upgrade for Council Chambers - $40,564

CAPITAL ITEMS KEPT IN BUDGET

WS - Fiber Connectivity for WWTP - $73,117 WS - Water Line Improvements - $283,155 WS - Sewer Line Improvements - $2,147,501 WS - Water/Sewer Vehicles - $113,660 WS - CAT Backhoe - $165,000 EL - Electric System Expansion - $885,750 EL - Electric Vehicles - $76,570

Fund Category Increase General Professional Services 108,795 General Equipment Purchase 86,507 General Maintenance and Repair - Grounds 71,698 General Training and Travel 50,720 General Recycling Fees 50,708 General Maintenance and Repair - Buildings 49,223 General Insurance and Bonds 35,368 General Fuel 30,718 General Trash Hauling 28,937 General Departmental Supplies 24,094 General Yard Waste Disposal 22,288 General Dues and Subscriptions 21,710 General Clean Up Activity 15,000 General Advertising Expense 11,965 General Utility Expense - Other 11,183 General Miscellaneous 10,703 General Safety 10,109 General Fund Total 639,726 Water/Sewer Jo Co Wastewater Treatment 352,470 Water/Sewer Raleigh Wastewater Treatment 180,950 Water/Sewer Professional Services 146,620 Water/Sewer Maintenance and Repair - Lift Stations 52,785 Water/Sewer Utility Expense - Electricity 23,967 Water/Sewer Contract Services 18,395 Water/Sewer Maintenance and Repair - Elevated Tank 16,500 Water/Sewer Utility Expense - Other 13,392 Water/Sewer Fund Total 805,079 Electric Contract Services 22,273 Electric System Expansion 16,000 Electric Fund Total 38,273

Operating Expense Increases > $10,000

GENERAL FUND SIGNIFICANT CUTS

2018 Ford Transit Connect Van - REDUCE 2 $ 49,187

Customer Service Facade Grant - Cost Reduction $ 10,000 Economic Dev W&S Capacity Fee Assistance Program - Cut $ 20,000 Economic Dev

Consultant Assistance - REDUCE $ 52,000

Economic Dev.

Eng Stds and Specs Update - CUT $ 40,000

Engineering

Stormwater Program Setup Assistance - REDUCE $ 25,000

Engineering

110' Platform Ladder Truck - DEFER $ 1,316,842

Fire

14' Rescue Boat/Motor - DEFER $ 26,235

Fire 800mz Portable Radio Replacement - Defer $ 16,900 Fire Part-time Fire Reductions $ 74,282 Fire Building Demo Expenses $ 20,000 Inspections Development Service Coordinator - Cut $ 62,835 Inspections Inspections Overtime Provision - Cut $ 72,214 Inspections Novo Legal Fees Reimbursement $ 150,000 Legal 3 Scoreboards CCP - Defer $ 9,000 Parks & Rec

CCC Storage Building - DEFER $ 10,000

Parks & rec

John Deere ProGator - CUT $ 15,000

Parks & rec

Replacement for Work Truck #20 - DEFER $ 35,000

Parks & rec Accreditation Manager - Cut $ 59,445 Police Chiller Contingency - Cut $ 10,000 Police

CLEC - workspace cubicles (2nd flr) - DEFER $ 45,496

Police Forensic Testing - Cut $ 10,000 Police GHSP Equipment - Cost Reductions $ 11,745 Police Harris XL-200 Portable Radios - Defer $ 25,320 Police

New Police Canine - DEFER $ 9,000

Police OSSI Modules and Licenses - Defer $ 26,600 Police Part-time Evidence Clerk - Cut $ 16,518 Police Support Services Manager - Cut $ 13,251 Police

WatchGuard In-Car Camera Systems - REDUCE $ 285,195

Police

Aero - vator - CUT $ 8,000

Property Maint.

HVAC unit / convert to 410A - DEFER $ 12,500

Property Maint.

PM-Hustler Mowers - REDUCE $ 26,000

Property Maint. Property Maintenance Technician Cut $ 52,908 Property Maint. Repair Asphalt D/W & Side Lot - Cost Reduction $ 13,800 Property Maint. All Star Loose Leaf Collection - Defer $ 148,824 Sanitation

Clayton Estates Streets Project - CUT $ 2,089,647

Streets

Clayton Estates Streets Project Design - CUT $ 313,447

Streets

Curtis Dyna fog mosquito sprayer - DEFER $ 9,900

Streets

ST-Message board - CUT $ 17,535

Streets

Dock Shelter - CUT $ 24,994

Warehouse

$

W h

WATER & SEWER SIGNIFICANT CUTS

Warehouse Improvements Phase II - DEFER $ 60,000 New Crew Leader Position - Cut $ 56,011 AMR/AMI MeterSYS Recommendation - Capital Project Fund $ 2,200,000

Warehouse Improvements Phase II - Defer

$ 60,000

Elevated Storage Tank - Capital Project Fund

$ 1,650,000

Elevated Storage Tank Construction Admin - Professional Svcs

$ 138,000

Elevated Storage Tank Land Acquisition - Capital Project Fund

$ 50,000

Elevated Storage Tank Easement - Professional Svcs

$ 15,000

Elevated Tank Mixer Replacement - Cut

$ 5,000 O'Neil St: Blanche to Horne - 2018 $ 150,385 Blanche St: Fayetteville to Ellington - 2018 $ 120,281 City Rd: Stallings to Parkview S/D (Loop System) - Defer $ 287,195 Clayton Estates Streets Project - Defer $ 533,938 Design for Projects - Cost Reduction $ 190,466 O'Neil St: Blanche to Horne - 2018 $ 202,255 Blanche St - Fayetteville to Ellington - 2018 $ 161,725 Design for Projects $ 156,833 Liberty L/S Abandonment - Defer $ 336,000 Peele S/D Main Replacement - Defer $ 660,000 Lombard St: 2nd St to Little Creek Outfall - Defer $ 302,445 City Lift Station Abandonment - Defer $ 552,000 Starmount Sewer Line Rehab - Defer $ 412,500 Regency Drive: Cemetery Outfall to Smith St - Defer $ 115,000 Animal Hospital L/S Abandonment - Defer $ 204,000 Clayton Estates Streets Project - Defer $ 691,656 Starmount L/S Abandon $ 100,000 18" Cold Planer Unit 817 - Defer $ 14,000 CAT BA118C Hydraulic Angle Boom - Cut $ 8,500 3500HD 4WD Chevrolet (New Employee) - Cut $ 49,800 Additional Portable CD103 Godwin Pump - Defer $ 65,242 Diamond Wire Guillotine Pipe Saw - Defer $ 10,500 Arbors L/S Abandonment - CUT $ 588,000

WATER & SEWER SIGNIFICANT CUTS

Electric Crew Room & Truck Shelter 40' x 160' - DEFER $ 60,000 Steeplechase PODS A thru K - DEFER $ 438,000 Spinning Mill Apts. - DEFER $ 232,500 Cap Trac Townhomes defer- DEFER $ 62,250

Current New Median Home (assumes $162,000) tax 891.00 $ 48.60 $ Median Water Bill 40.20 $ 4.02 $ Median Sewer Bill 36.36 $ 3.64 $ Resident Trash 17.57 $ 0.50 $ Median Electric Bill 140.93 $ 4.37 $ Water AMI

• $

2.00 $ Electric AMI 2.00 Vehicle Tax (assumes two cars) 10.00 $ 50.00 $ Annualized New Charges Property Tax 48.60 $ Monthly Fees 198.29 $ Vehicle Tax 50.00 $ Subtotal 296.89 Monthly Increase 24.74 $ Typical Taxpayer/Customer

TO CONSIDER

Video Council Meetings Digital Upgrade to Council Chambers Minimum Housing 150 Year Celebration Council Contingency Public Art Advisory Board Wagoner House Study (not in budget) – Building Security Community Development Central Intake Desk Area Capital Improvement Plan Rate & Tax Increases

MAJOR INITIATIVES

RTZ Growth Revenue Options Water & Sewer Capacity & Treatment Pre-Treatment Facility Electric Branding Downtown Parking Bond Referendum Preparation Enterprise Capital Improvement Plan Streets 10 Year Plan Economic Development Strategy Department Level Strategic Planning Succession Planning

THANK YOU