FY 2018-19 & FY 2019-20 Budget Presentation Juvenile Probation - - PowerPoint PPT Presentation
FY 2018-19 & FY 2019-20 Budget Presentation Juvenile Probation Commission Meeting February 14, 2018 Juvenile Probation Department City and County of San Francisco Mission Identify and respond to risks and needs of each youth in the
Juvenile Probation Department City and County of San Francisco
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Chief Probation Officer Juvenile Probation Commission Secretary
.5 FTE 1 FTE
Administrative Services Assistant Chief Probation Services Juvenile Hall Log Cabin Ranch
1 FTE 43.5 FTEs 80 FTEs 107 FTEs 28 FTEs
Executive Secretary III
1 FTE 262 FTEs
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Juvenile Hall – Average Daily Population Average Daily Population Minimum Count Maximum Count
60 37 85
45 29 64
42 24 61
41 22 69
45 25 71 Log Cabin Ranch – Average Daily Population Average Daily Population Minimum Count Maximum Count
12 5 17
11 5 18
11 8 16
10 7 14
12 9 14
NOTES
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IMPACTS
changes, case composition changes and associated housing requirements.
including vocational training and post-secondary education.
$ FTEs 3 Base Budget 32,583,360 $ 32,583,360 $ 262.0 FY 2018- 19 Reduction (2-yr total $1,629,169) (814,584) $ (556,056) $ (4.0) (258,528) $ Balance 31,768,776 $ 32,027,304 $ 258.0 Base Budget (adjusted for salary/benefit cost incr) 33,886,694 $ 33,886,694 $ 258.0 FY 2019 - 20 Reduction (2-yr total $1,629,169) (814,585) $ (293,426) $ (2.0) (521,159) $ Balance 33,072,109 $ 33,593,268 $ 256.0
FY 2018-19 and FY 2019-20 Budget Reduction Targets
Category Reduction Proposal 1 Reduction Target Variance 2
Period Administration Juvenile Hall Log Cabin Ranch Probation Services TOTAL FY 2017 37,793.40 $ 847,068.50 $ 487,683.83 $ 108,741.21 $ 1,481,286.94 $ FY 2018 ytd
(13 PPs)
FY 2018 YE Projection 79,322.72 $ 1,198,409.14 $ 381,994.08 $ 294,968.26 $ 1,954,694.20 $ Over Time Utilization $ 39,661.36 599,204.57 $ 190,997.04 $ 147,484.13 $ 977,347.10 $
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IMPACTS
hospital detail, transport, etc.)
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1. Number of counselors “generally assigned” to each unit, and shift and/or unit scheduling process (i.e. school, sleeping, etc.).
youth) 2. Staffing ratio for each unit/major program area
1. Recognize $327,000 ongoing “restricted” Reentry Realignment revenue/expenditure appropriation
➢ Weekend Academies, Resource Center, Juvenile Hall
➢ Tech Café (computer labs), Log Cabin Ranch
➢ Resource Family Program Enhancements
Use technology to increase and enhance family reunification, Child/Family team meetings, case planning, and parental engagement and involvement
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expenditure appropriation
➢ Time Capture and Cost Allocation Automated Tool
Automate JPD process to comply with federal and state requirements to capture time
share of administration and overhead cost distributed to each program category:
Outcome Improvement)
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Title Project Type Description Justification Priority Funding Principle Funding Principle Actual FY 1 FY 2 JUV Security Cameras One-Time Project Request to upgrade exisiting security camera system in the Juvinile Justice Center. Project would result in newer, higher resolution, Internet Protocol (IP) cameras, which have the ability to record and store up to 13 months worth of video.
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E - Enhancement $0.00 $0.00 Windows Replacement at JJC One-Time Project "The Juvenile Justice Center, multi-purpose room, has windows which need to be
12 ft glass window sheet are shattered and pose safety to youth and staff who use the area of the multipurpose room on a regular basis.
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R - Facility Renewal
and Enhances Resilience $125,000.00 $0.00
CAPITAL REQUEST AND PRIORITIES
FY 2018-2019 BUDGET
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Title Project Type Description Justification Priority Funding Principle Funding Principle Actual FY 1 FY 2 Waste Water Plant Motor and Me One-Time Project Waste Water Plant and Mechanical System will be upgraded at Log Cabin Ranch. Potential safety hazard
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R - Facility Renewal
Regulatory Mandate $175,000.00 $0.00 JUV - Facilities Maintenance Recurring Program "Annual facility maintenance appropriation for the JUV. The YGC Administration Building, YGC Service Building, and the various buildings at Log Cabin Ranch are very mature facilities and in serious need of repairs. The JPD Building Maintenance budget has not been increased or adjusted annually for the: • COLA increases passed on to JPD through Work Orders with DPW and PUC • Cost increases for contract services with external contractors and vendors (roof repairs, window replacements, security door repairs, etc.) • Cost increases for parts for industrial equipment (i.e. washers, dryers, refrigerators, boilers, fans, compressors, etc.) Unfunded needs for FY 2019 include: 1. replacing the majority of door frames at LCR are rotted and in serious need of repair to ensure the safety and security of the youth in our custody and staff’ 2. broken fire line at the JUV, 3 security door installation at the IT room
JJC facility
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M - Maintenance (Staff Use Only)
and Enhances Resilience $490,500.00 $506,000.00
CAPITAL REQUEST AND PRIORITIES
FY 2018-2019 BUDGET
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Title Project Type Description Justification Priority Funding Principle Funding Principle Actual FY 1 FY 2 SKID SYSTEM, NEW WATER TANK AND REPAIR WATER TANK One-Time Project SKID SYSTEM, NEW WATER TANK AND REPAIR WATER TANK Request for upgrading and replacing the water treatment plant filter skid is to modernize the control and
in 1972, since original installation no significant improvements and/or changes have been completed on the physical footprint of the Direct Filtration System (filter skid). This project will improve performance, reduce energy consumption, comply with current Chapter 17, Title 22 safe drinking water regulations, and work site safety codes.
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C- Critical Project Development
Preservation and Sustainability $385,000.00 $0.00 High-Presure Boiler One-Time Project Procure and install a high-pressure steam boiler Juvenile Probation Department has a single high- pressure steam boiler in service. The boiler service steam for the kitchen equipment, heating system and domestic hot water for the Administration building, Juvenile Justice Center building and the Service Building. The high-pressure steam boiler is in service 24 hours a day and all 7 days in the week. The current backup boiler is outdated that has an installation date of 1949 and is not in compliance with the State of California Air Resource Board and cannot be modified to today standards. A redundant high-pressure steam boiler, can allow the department to alternate the high-pressure steam boilers monthly, maintaining steam service while servicing one
maintenance such as annual fire tube cleaning maintenances, tune up and annual inspection which requires to completely shut down the high-pressure steam boiler and removal of the burner and the fire tube panels.
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E - Enhancement
Regulatory Mandate $350,000.00 $0.00 Road Repair at YGC/LCR and Bla One-Time Project Road Repair Work (road resurfacing) needed at Log Cabin Ranch. parking lot, higher access road around fire access road/engineers
plant. FACILITY BARELY USEABLE
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R - Facility Renewal
Preservation and Sustainability $175,000.00 $0.00
CAPITAL REQUEST AND PRIORITIES
FY 2018-2019 BUDGET JUVENILE PROBATION DEPARTMENT
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Title Project Type Description Justification Priority Funding Principle Funding Principle Actual FY 1 FY 2 JJC Athletic Field Upgrades One-Time Project Replace existing athletic field with artificial turf and install proper drainage. Aging and delapited facility
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R - Facility Renewal
Preservation and Sustainability $200,000.00 $0.00
CAPITAL REQUEST AND PRIORITIES
FY 2018-2019 BUDGET JUVENILE PROBATION DEPARTMENT
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youth at risk of removal and promote family reunification
eligible youth only (economic factors associated with federal poverty level)
COIT Committee On Information Technology 12/12/17 Budget Reduction Targets Released (2.5% + 2.5%) 12/18/17 FY 2018-19 Base Budget Reports Available 01/12/18 JPD Capital Project Requests submitted JPD Proposed Technology Project Requests submitted 01/22/18 - 02/02/18 Proposed Budget to JPC Finance Committee 02/14/18 Proposed Budget to JPC 02/15/18 - 02/28/18 JPC develops and submits Budget Recommendation Letter to Board of Supervisors 02/21/18 JPD Proposed Budget Submitted 03/02/18 Meetings with requesting departments Meetings with requesting departments
FY 2018-19 and FY 2019-20 Budget Process
Capital Budget Instructions OneSF Building our Future Mayor's Budget Office Date Juvenile Probation Commission (JPC) 15
Juvenile Probation Department City and County of San Francisco