Forum Agenda Rationale for proposed projects Projected costs, - PowerPoint PPT Presentation

R ocky P oint U nion F ree S chool D istrict September 2012

Forum Agenda • Rationale for proposed projects • Projected costs, funding, and financial impact of proposed projects • Architect’s presentation of proposed work • Benefits of projects if approved by BOE and voters • Timeline for entire process • Community feedback

Rationale for Projects • High school track: • Track surface is reaching the end of its useful life • In 2004 track was resurfaced as a short-term measure. • A second resurfacing is not a reasonable option due to age of base • In order to continue to provide for track and field events, a new track is necessary within no more than two years

Rationale for Projects • High school stadium field: • Rocky Point UFSD has limited athletic fields to support multiple teams (MS, JV, V) • FJC, the “Pit”, and, to a lesser extent, JAE fields receive continual use by school and community teams so that the stadium field may be preserved for High School competitions • Despite regular maintenance and preservation efforts, heavy usage has take n a significant toll on all fields

Rationale for Projects • High school stadium field: • Over the past two years, community groups and individuals have requested that the BOE and administration consider converting the stadium field to artificial turf • If converted to artificial turf, the stadium field would: • Become the primary field for competitions • Support multiple sports and teams at all levels • Be accessible for approved community use

Rationale for Projects • Instructional laboratories: • A previous voter-approved capital initiative funded renovation of the majority of RPHS instructional laboratories • Several instructional laboratory spaces not included in the previous initiative remain in need of renovation • Renovation of these instructional laboratories will provide laboratories that meet modern instructional standards

Estimated Project Costs • Reconstruction of instructional $ 300,000 laboratories • Replacement of Existing Grass $ 1,010,000 Football Field with Synthetic Turf (including site work) • Reconstruction of Existing Running $ 680,000 Track/Field Events Total Estimated Construction Cost: $ 1,990,000 (All estimated costs include architectural, legal, governmental and contingency expenses)

Project Funding • All proposed projects, if approved by the Board of Education and voters, will be funded through the District’s Capital Projects Reserve Fund • Funding through the Capital Projects Reserve Fund will result in NO increase in property taxes related to these projects • If constructed as proposed, projects would be submitted for building aid reimbursement from NYS at approximately 70% of the actual project costs – potentially reducing the net cost after NYS reimbursement to $597,000

Project Work • Instructional Laboratory Reconstruction • Replace laboratory stations and classroom cabinetry • Refurbish: • Electrical • Plumbing (water and gas) • Ventilation • Replace ceilings, lighting, and floors as necessary • Install new instructional equipment and furniture

Example: Science Room Renovation

Project Work • Track and Field Event Replacement • Remove existing track and field events including asphalt and sub-base • Install new sub-base, asphalt, and EPDM for new 400 meter, 6 lane track • Install new curbing and drainage improvements • Install new field event facilities to support: high jump, long jump, pole vault, triple jump, etc.

Project Work • Stadium field replacement: • Remove existing stadium field and 8” - 12” of soil • Provide site improvements, preparations, and drainage piping to support new field • Install new field surface and base requiring: • New 6” deep stone base • Installation of drainage tiles • Placement of small stone fill • Fine grade for new surface • New playing surface and in-fill

P roject B enefits • Instructional Laboratory Reconstruction • Continue with Lab Reconstruction Program. Several Rooms at the High School Have Been Updated and Modernized Over the Past Several Years • Reconstruction to High School Athletic Facilities ~ Synthetic Turf • Allow for Constant Use of Field Even During Inclement Weather Without Concern For Over Use • Increased Use of Turf Field Will Equal Less Use of Grass Fields • Will Allow District to Rotate Field Usage by Taking Natural Grass Fields “Out of Play” Periodically

R ecently C ompleted P rojects

T imeline • Community Forum ~ September 12, 2012 If community feedback indicates support for project referendum: Recommendation to Board ~ September 24, 2012 • Board of Education action ~ September 24, 2012 • If public referendum is approved by Board of Education: • Public Vote ~ November 19, 2012 If public referendum is approved by voters: • Submission to S.E.D. ~ December 21, 2012 • S.E.D. Approval ~ 12 Weeks to +/- March 15, 2013 • Bid Projects & BOE Approval ~ 4 Weeks +/- to April 12, 2013 • Start Construction ~ June 22, 2013 • Substantial Completion Labs ~ August 30, 2013 • Substantial Completion Track & Field ~ August 30, 2013

R ocky P oint U nion F ree S chool D istrict