Fiscal Year 2019 Superintendents Recommended Budget Presentation to - - PowerPoint PPT Presentation

Watertown Public Schools Fiscal Year 2019 Superintendent’s Recommended Budget

Presentation to The Budget and Finance Subcommittee of the Watertown School Committee

3/16/2018 2

Watertown Public Schools is committed to providing each child in Watertown with a high- quality, engaging educational experience that is designed to meet each student at their appropriate level of challenge. We provide students with a robust education so they will acquire, apply, and practice knowledge and skills for lifelong learning.

WPS Strategic Objectives

• Provide all students with a rigorous, relevant, standards-based

curriculum throughout our core instructional program

• Increase student engagement, agency, and authorship over

their own learning in an inclusive educational community

• Ensure effective communication among families, students, staff,

and the greater community to increase student learning

• Establish effective systems of support and allocate resources to

maximize organizational success

3/16/2018 3

WPS FY’19 Budget Goals

• Support educators’ instructional practice to meet the needs of

all students

• Create systems of support to achieve the District’s strategic
• bjectives
• Ensure that existing programs and initiatives continue to the

point of being sustainable well into the future

3/16/2018 4

Support educators’ instructional practice to meet the needs of all students

• Provide ongoing and embedded professional development in the

following areas:

 Balanced Literacy  Math in Focus  Science  Strategies, interventions, and accommodations in an inclusive learning environment

• Strengthen Tier I instruction through the use of mentors, coaches, and

peers

• Create fully developed curriculum maps and accompanying units to

provide consistency and coherence across grades and buildings

• Implement Standards-based Report Cards, Grades K-5

3/16/2018 5

Create systems of support to achieve the District’s strategic objectives

• Explore scheduling changes at all levels to enhance learning and maximize

resources and efficiency

• Create and train teams to explore relevant data and to provide data in useable

formats to educators

• Leverage communication systems to engage parents as partners with our

schools

• Streamline existing systems to eliminate redundancy and increase retrieval of

and access to information

• Develop and implement a comprehensive PK-12 Multi-Tiered System of Support
• Maintain appropriate and effective class sizes that are responsive to the

fluctuations in enrollment among the three elementary schools as well as the secondary schools

3/16/2018 6

Ensure that existing programs and initiatives are sustainable well into the future

• Continue implementation of ongoing district initiatives for Teaching, Learning,

and Assessment

 Foreign Language in the Elementary School  Fine and Performing Arts programs and STEAM initiatives  Later start times  Social Emotional Learning curriculum adoption  Universal screening and progress monitoring assessment system  Curriculum mapping, K-12  Project-Based Learning at the Secondary Level  Expanded use of PowerSchool

• Maintain WPS facilities and infrastructure to provide an excellent educational

environment

• Support the Building for the Future initiative

3/16/2018 7

FY’19 District Budget Drivers

• Maintaining class size commitments
• Adjusting staffing to accommodate enrollment shifts
• Meeting all collective bargaining obligations
• Accommodating later start for Watertown High School and Middle School
• Adjusting for projected decreases in available grant funds
• Adjusting for projected decreases in revenue offsets
• Maintaining budget increases within Town Council and Town Manager

guidelines

3/16/2018 8

FY2019 Budget Process Overview

• Establish Budget Priorities
• Develop “Roll-Up” Budget and Present to Subcommittee
• Distribute Budget Guidelines and Priorities to School and District Leaders
• Budget Managers develop and submit Budget Requests to Superintendent
• Budget Managers meet with District Leadership to review Budget Requests
• School and district leadership team review and priorities budget requests
• Superintendent develops and presents Recommended Budget
• Budget and Finance Subcommittee reviews and deliberates Recommended Budget
• School Committee deliberates and adopts School Committee Budget

3/16/2018 9

FY2019 Budget Calendar

September

• Budget & Finance reviews Budget Calendar

October

• School Committee approves Budget Calendar
• Preliminary Budget Overview by Town Manager

November

• Budget Managers and Central Office review budget process
• Budget & Finance reviews proposed Budget Priorities
• Town Council adopts Budget Policy Guidelines
• Preparation of Roll-up budget begins

December

• School Committee approves Budget Priorities
• Departments submit budget to Central Office

January

• Budget managers meet with Central Office to discuss budget

proposals

• Roll-up budget presented to Budget & Finance
• District Leadership Team reviews and prioritizes budget

requests

February

• Roll-up budget shared with School Committee
• Budget & Finance reviews tuitions and fees
• School Committee sets tuitions and fees for subsequent fiscal

year

March

• Superintendent’s Recommended Budget presented to Budget

and Finance

• Budget and Finance deliberates Superintendent’s

Recommended Budget

April

• Superintendent’s Recommended Budget presented to School

Committee

• School Committee holds Public Hearing on Budget
• School Committee votes on Budget

May

• School Committee Presents School Committee Adopted

Budget to Town Council

June

• Town Council vote on School Committee Adopted Budget

3/16/2018 10

District Demographics

3/16/2018 11 Source: Massachusetts Department of Elementary and Secondary Education

Enrollment by School and Grade

3/16/2018 12 Source: Massachusetts Department of Elementary and Secondary Education

Enrollment Projections

3/16/2018 13

Enrollment Projections

Source: DecisionInsite

3/16/2018 14

250 500 750 1000 1250 1500 1750 2000 2250 2500 2750 3000

PK - 5 Gr 6 - 8 Gr 9 - 12 Total

Students Generated by Proposed Residential Developments

(Conservative scenario)

Source: DecisionInsite 3/16/2018 15

Proposed Dwelling Units Within Watertown Public Schools

3/16/2018 16 Source: DecisionInsite

Summary of Budgetary Changes

3/16/2018 17

FY'18 Adopted Budget FY'19 Roll-Up Budget FY'19 Level Service Budget FY'19 Recommended Budget FY'19 Departmental Requests Total Budget Amount 45,751,858 47,666,244 47,624,952 48,013,523 48,315,852 % Change 4.2%

• 0.1%

0.8% 0.6% Cumulative % Change 4.2% 4.1% 4.9% 5.5% $ Change 1,914,386

• 41,292

388,571 302,329 Cumulative $ Change 1,914,386 1,873,094 2,261,665 2,563,994

FY’19 Recommended Budget Summary

by Object Code

3/16/2018 18

FY2018 ADOPTED BUDGET FY2019 ROLL-UP BUDGET $ CHG '18 TO '19 % CHG '18 TO '19 FY2019 LEVEL SERVICE BUDGET $ CHG '18 T0 '19 LEVEL SVC % CHG '18 TO '19 LEVEL SVC FY2019

RECOMMENDED

BUDGET $ CHG '18 TO '19 REC'D % CHG '18 TO '19 REC'D Professional Salaries 29,361,980 30,485,177 1,123,198 3.8% 30,514,956 1,152,977 3.9% 30,762,208 1,400,229 4.8% Clerical Salaries 914,344 994,688 80,345 8.8% 974,967 60,624 6.6% 958,555 44,212 4.8% Other Salaries 6,468,215 6,316,887 (151,327)

• 2.3%

6,322,387 (145,827)

• 2.3%

6,216,922 (251,293) -3.9% Contract Services 3,408,287 3,536,957 128,670 3.8% 3,716,344 308,057 9.0% 3,725,344 317,057 9.3% Supplies & Materials 2,420,838 2,543,245 122,407 5.1% 2,429,999 9,161 0.4% 2,621,196 200,358 8.3% Other Expenditures 3,178,195 3,789,289 611,094 19.2% 3,666,297 488,102 15.4% 3,729,297 551,102 17.3% Grand Total 45,751,858 47,666,244 1,914,385 4.2% 47,624,952 1,873,093 4.1% 48,013,523 2,261,665 4.9%

FY’19 Recommended Budget Detail

by Cost Center

3/16/2018 19 FY2015 ACTUAL EXPENDED FY2016 FTE FY2016 ACTUAL EXPENDED FY2017 FTE FY2017 ACTUAL EXPENDED FY2018 FTE FY2018 ADOPTED BUDGET FY2019 FTE (Roll-Up) FY2019 ROLL-UP BUDGET FY2019 FTE (Rec'd) FY2019 RECOMMENDED BUDGET $ CHG FY2019 - FY2018 % CHG FY2019 - FY2018 District Administration 1,339,451 11.0 1,603,959 11.5 1,607,008 11.5 1,750,381 11.5 1,796,794 11.5 1,783,499 33,118 1.9% District Curriculum 1,428,879 18.0 2,064,095 21.0 2,271,027 11.6 2,611,380 11.6 1,478,062 9.6 1,279,316 (1,332,065)

• 51.0%

Regular Day 16,145,551 228.0 16,971,309 235.2 17,549,720 240.1 19,061,731 240.1 20,910,146 243.0 21,426,342 2,364,610 12.4% Student Services 15,756,219 248.0 15,635,872 260.0 16,914,250 239.6 17,399,412 239.6 18,256,004 237.1 18,193,869 794,457 4.6% Athletics 634,858 1.4 721,124 2.0 833,099 2.0 845,300 2.0 893,031 2.0 908,797 63,497 7.5% Extracurricular 101,754 - 113,630 - 109,793 - 128,308 - 139,981 - 139,786 11,477 8.9% Technology 678,688 4.8 809,707 5.0 586,570 5.0 670,778 5.0 772,727 5.0 758,051 87,273 13.0% Facilities 3,146,274 24.5 3,531,529 25.0 3,458,413 25.0 3,284,568 25.0 3,419,499 25.5 3,523,864 239,295 7.3% Grand Total 39,231,675 535.7 41,451,225 559.7 43,329,880 534.8 45,751,858 534.8 47,666,244 533.7 48,013,523 2,261,665 4.9%

FY’19 Recommended Budget

Level One Priorities Funded within 5% Guideline

3/16/2018 20

Type Location Cost Center Description FTE Cost Cumulative Notes Funding available between FY'19 Roll-Up and 5% Guideline (414,500) Beginning Available Balance to Find Priorities Beyond Level Service Staffing Lowell Administration Assistant Principal 1.0 110,000 (304,500) Supervision, MCAS, GET meetings, assessment data, tech integration Staffing Hosmer Regular Education Grade 2 Teacher 1.0 66,437 (238,063) Maintain class sizes within guidelines due to enrollment increases Program District Regular Education iReady Assessment Tool 63,000 (175,063) K-9 formative, summative, progress monitoring; in Improvement Plan Staffing District Student Services Community Outreach Social Worker 1.0 66,437 (108,626) Homeless liaison; attendance monitoring; at-risk outreach; other student support; assist with SEL implementation. Program Hosmer Regular Education Classroom Library Materials 21,000 (87,626) Will support / enhance implementation of Readers Workshop Program Cunniff Regular Education Classroom Library Materials 15,500 (72,126) Will support / enhance implementation of Readers Workshop Program Lowell Regular Education Classroom Library Materials 19,000 (53,126) Will support / enhance implementation of Readers Workshop Program District Technology Infosnap Program 16,200 (36,926) Allow for on-line registration and information gathering Program Hosmer Technology HP 5406zl Switches 8,084 (28,842) Core switch upgrades to increase network resiliency at building-level Program District Technology Website hosting 10,000 (18,842) Enhance district communication and availability/accessibility of information Program WMS Regular Education Classroom Library Materials 4,875 (13,967) Materials and storage to support Readers Workshop implementation Staffing WHS Student Services Credit Recovery Coach 0.2 14,400 433 credit recovery coach for 3 periods/day, 160 days per year Deficit / (Surplus) 3.2 414,933

FY’19 Recommended Budget

Level One Priorities Funded through Reductions

3/16/2018 21 Type Location Cost Center Description FTE Cost Cumulative Notes Staffing Cunniff Student Services Special Education Teacher 1.0 66,437 (271,707) Support Special Education students with push-in model Staffing District District Curriculum Elementary Math Coach 1.0 66,437 (205,270) Expand math coaching in all 3 schools and provide more intervention Staffing WHS Student Services Adjustment Counselor 0.4 26,575 (178,695) Increase 1 Adj. Counselor from 0.6 to 1.0 Program District Technology Aruba and HP Wireless 1,800 (176,895) Product warranties expired Program District Technology PowerSchool Online PD 2,974 (173,921) Maintain existing subscription; wasn't in FY18 budget Staffing District Student Services Occupational Therapist 1.0 66,437 (107,484) Hired during FY18 but not budgeted Program WHS Regular Education GoGuardian ChromeBook Monitoring 3,640 (103,844) Increase student accountability Program WMS Regular Education GoGuardian ChromeBook Monitoring 3,120 (100,724) Increase student accountability Program WHS Student Services PSAT Registration Fees 6,120 (94,604) For all sophomores and juniors to improve student outcomes Staffing WHS Student Services Guidance stipends 3,600 (91,004) Open Houses, Presentations, Awards Nights, AP testing Staffing District Facilities Facilities Operations Assistant 0.5 25,000 (66,004) School share of newly created position to support department Staffing WHS Student Services Special Education Teacher 1.0 66,437 433 Enhance co-teaching 4.9 338,577

FY’19 Recommended Budget

Reductions to Fund Additional Level One Priorities

3/16/2018 22 Type Location Cost Center Description FTE Cost Cumulative Notes Staffing District Administration Administrative (1.0) (112,540) (112,107) Attrition through retirement Staffing Lowell Regular Education Classroom Teacher (1.0) (66,437) (178,544) One FTE transfer allows class sizes to remain within guidelines Staffing Lowell Student Services Guidance Counselor (0.5) (33,233) (211,777) Aligning staffing to student needs Staffing Cunniff Student Services Instructional assistants (2.0) (46,367) (258,144) More focused scheduling on IEP services Staffing District District Curriculum Data and Assessment Specialist (1.0) (80,000) (338,144) Currently vacant (5.5) (338,577)

FY’19 Recommended Budget

Level Two Priorities funded through Reductions

3/16/2018 23

Type Location Cost Center Description FTE Cost Cumulative Notes Program WHS, WMS Regular Education Chromebook Filtering 7,150 (388,161) better control of 1x1 deployments Program WMS Regular Education Tenmarks Instructional software 5,046 (383,115) Differentiation, remediation, and extension for math Staffing District Student Services Teacher of the Visually Impaired / Orientation & Mobility Specialist 0.4 26,575 (356,540) Improved service delivery Program District Technology sqlReports/sqlExports 650 (355,890) SQL-based export plugins for PowerSchool Staffing WHS Regular Education Summer PLTW training 7,200 (348,690) New course development and training Program WMS Regular Education Interactive Projectors for ELA/SS 30,000 (318,690) Enhance instruction and engagement Program WMS Student Services Circles Curriculum 1,600 (317,090) SEL curriculum for LSP, Connections students Staffing WHS Regular Education ESL Teacher 0.5 33,174 (283,916) Reclassify ESL Tutor to repurpose Title III funds Staffing WMS Regular Education Before School Cafeteria, Gym, & Library Support 21,600 (262,316) 45 min/day, 180 days/year to support change in start times Program WMS Regular Education Read Naturally Live 2,375 (259,941) Helps students with fluency, vocabulary, and comprehension Staffing WHS Regular Education Digital Learning Coach 1.0 67,622 (192,319) Teacher requests for support in integrating technology Staffing Early Steps Student Services Administrative Assistant 0.2 9,186 (183,133) Increase current 0.8 position to 1.0 position Staffing Early Steps Student Services Preschool Teacher 0.5 33,219 (149,914) To create additional full day, integrated class Staffing Early Steps Student Services Preschool Instructional Assistant 1.0 30,572 (119,342) To staff new full day, integrated class

FY’19 Recommended Budget

Level Two Priorities funded through Reductions (cont’d)

Type Location Cost Center Description FTE Cost Cumulative Notes Staffing District Regular Education Community Liaison Coordinators 9,531 (109,811) 3 liaisons to better serve parents and increase achievement for minority student population. Program WMS Student Services ISP Incentive Program (Field Trips) 1,000 (108,811) Support student attainment of IEP goals Program WMS Regular Education MICCA Festival Fees 1,800 (107,011) Student competitions where professionals judge the ensembles and give feedback Staffing Cunniff Regular Education Reading Specialist 0.5 33,219 (73,793) To expand support for students in need of reading interventions Program Cunniff, Lowell Technology HP 5406zl Switches 16,168 (57,625) Increase network resiliency at building-level Program WMS Regular Education LabAides Human Body Works Package 3,900 (53,725) 7th Gr Science will overhaul the human body unit to be more lab-focused and inquiry-based Staffing WHS Regular Education Curriculum work 14,000 (39,725) Social studies, ELA, and Science Curriculum Work Program WMS Regular Education iPad Carts for Music composition 4,700 (35,025) Allows class to be more project-based, concentrating on composition Program WMS Regular Education Traverse Wall Installation 3,760 (31,265) MS Project Adventure shifting to low elements with high elements at HS; will enhance PA Curriculum Program WMS Regular Education Heart Rate Monitors 2,500 (28,765) Heart rate monitors that go on students' wrists are more functional and less intrusive Program District Student Services Projectors for IEP Teams 2,835 (25,930) View IEPs as they are drafted to facilitate participation

• f all Team members, particularly parents

4.1 369,381 3/16/2018 24

FY’19 Recommended Budget

Additional Reductions to Fund Level 2 Priorities

3/16/2018 25

Type Location Cost Center Description FTE Cost Cumulative Notes Staffing Cunniff Student Services Instructional Assistant (1.0) (27,100) (26,667) More focused scheduling on IEP services Staffing WHS Student Services Instructional Assistant (2.4) (66,104) (92,771) Attrition, Transfer, Focused Scheduling Staffing District Student Services Certified Occupational Therapy Assistant (1.0) (31,154) (123,925) Attrition Staffing Hosmer Student Services Special Education Teacher (0.5) (30,000) (153,925) More focused scheduling on IEP services and increased co- teaching Program District Student Services Outsourced TVI/OMS Services (33,000) (186,925) Budget offset from reduction in contract services Staffing Hosmer Regular Education ESL Teacher (0.4) (26,572) (213,497) Aligning staffing to student needs Staffing Pre-school Regular Education ESL Teacher (0.5) (33,219) (246,716) Aligning staffing to student needs Staffing WHS Regular Education Innovation Specialist (0.8) (67,622) (314,338) Reclassification to Digital Learning Coach Staffing Early Steps Student Services Administrative Assistant (0.5) (25,598) (339,936) Aligning staffing to department needs Staffing Early Steps Student Services Revenue Offset (28,800) (368,736) Additional tuition for 8 students, addl 1/2 day Staffing WHS Regular Education World Language Teacher (0.4) (26,575) (395,311) Aligning staffing to department needs (7.5) (395,744)

FY’19 Recommended Budget

Priorities Not Able to Be Funded

Type Location Cost Center Description FTE Cost Notes Staffing Cunniff Regular Education ELL Teacher 1.0 66,437 Needed based upon the number of ELL students at Cunniff Staffing Hosmer Regular Education Grade 2 Teacher 1.0 66,437 Bring class sizes down further (from 22.6 to 18) Staffing Cunniff Regular Education Art Teacher 0.2 13,287 Adaptive art, meaningful arts integration Staffing WMS Regular Education ELA Teacher 0.1 6,644 To allow for the offering of school newspaper as an enrichment class Staffing WMS Regular Education Enhanced After School Tier II Support 16,650 Replace LLL with cluster-based homework clubs where teachers support, pre-teach, and re-teach using classwork and homework as content. Staffing WMS Regular Education Literacy Coach 1.0 66,437 To coach teachers on instructional practices and provide job-embedded professional development on literacy topics across the curriculum. Staffing WMS Regular Education STEAM Coach 1.0 66,437 To coach teachers on instructional practices and provide job-embedded professional development on STEAM topics across the curriculum. 4.3 302,329 3/16/2018 26

FY’19 Recommended Budget

Funding Summary

Total Priorities Funded 1,122,891 Reductions to Fund Priorities (734,321) Net Amount Added to FY'19 Recommended Budget 388,570 Net Available Between Recommended and 5% Guideline 25,930 Amount Not Funded 302,329

3/16/2018 27

FY’19 Recommended Budget by Cost Center

3/16/2018 28

FY2015 ACTUAL EXPENDED FY2016 ACTUAL EXPENDED FY’16 FTE FY2017 ACTUAL EXPENDED FY’17 FTE FY2018 ADOPTED BUDGET FY’18 FTE FY2019 RECOMMENDED BUDGET FY’19 FTE $ CHG % CHG Salary 29,773,823 32,103,622 535.7 34,895,176 559.7 36,744,538 534.8 37,937,685 533.7 1,193,147 3.2% District Administration 1,111,854 1,212,807 11.0 1,351,583 11.5 1,465,150 11.5 1,510,262 11.5 45,112 3.1% District Curriculum 1,279,095 1,693,369 18.0 2,070,616 21.0 2,292,628 11.6 971,050 9.6 (1,321,579) -57.6% Regular Day 14,612,721 15,084,098 228.0 16,086,737 235.2 17,030,186 240.1 18,957,029 243.0 1,926,843 11.3% Student Services 10,602,391 11,848,506 248.0 12,845,746 260.0 13,372,679 239.6 13,779,430 237.1 406,751 3.0% Athletics 521,758 527,993 1.4 562,746 2.0 584,499 2.0 631,068 2.0 46,569 8.0% Extracurricular 83,727 90,910 - 87,278 - 97,658 - 109,331 - 11,672 12.0% Technology 328,521 340,147 4.8 362,149 5.0 359,616 5.0 373,356 5.0 13,740 3.8% Facilities 1,233,756 1,305,793 24.5 1,528,322 25.0 1,542,122 25.0 1,606,160 25.5 64,038 4.2% Expense 9,457,852 9,347,602 - 8,434,704 - 9,007,320 - 10,075,838 - 1,068,518 11.9% District Administration 227,597 391,152 - 255,426 - 285,231 - 273,237 - (11,994)

• 4.2%

District Curriculum 149,784 370,726 - 200,411 - 318,752 - 308,266 - (10,486)

• 3.3%

Regular Day 1,532,831 1,887,211 - 1,462,983 - 2,031,545 - 2,469,313 - 437,768 21.5% Student Services 5,153,828 3,787,366 - 4,068,505 - 4,026,733 - 4,414,440 - 387,707 9.6% Athletics 113,100 193,131 - 270,353 - 260,801 - 277,729 - 16,928 6.5% Extracurricular 18,027 22,720 - 22,515 - 30,650 - 30,455

• (195)
• 0.6%

Technology 350,167 469,559 - 224,421 - 311,162 - 384,695 - 73,533 23.6% Facilities 1,912,517 2,225,737 - 1,930,091 - 1,742,446 - 1,917,703 - 175,257 10.1% Grand Total 39,231,675 41,451,225 535.7 43,329,880 559.7 45,751,858 534.8 48,013,523 533.7 2,261,665 4.9%

Budget Allocation by Cost Center

District Administration 2.9% District Curriculum 2.7% Regular Day 38.4% Student Services 43.6% Operations 10.0% Athletics 2.1% Extracurricular 0.2%

FY2014

District Administration 3.7% District Curriculum 2.5% Regular Day 43.9% Student Services 38.1% Operations 9.7% Athletics 1.9% Extracurricular 0.3%

FY2019

3/16/2018 29

Special Revenue Funds

Federal, State, and Private Grants

FY19 FY18 FY17 FY16 FY15 FY14 Grant Name Funding Agency Projected Amount Award Amount Award Amount Award Amount Award Amount Award Amount Quality Full-Day Kindergarten DoE $81,370 $81,370 $107,229 Inclusive Preschool Learning Environments EEC 15,935 15,935 15,935 15,935 15,935 14,715 Academic Support Services DoE 8,400 11,800 Universal Pre-K EEC 42,000 42,000 42,000 42,000 63,189 46,640

Coordinated Family & Community Engagement

EEC 162,520 162,520 148,600 148,600 148,600 138,079 School Transportation DoE 7,500 14,256 6,732 5,575 77,491 Foundation Reserve Awards DoE 250,000 250,000 250,000 250,000 55,000 School Food Support Initiative - Chef Ann Private 50,000 Project Lead The Way - STEMhub Private 43,125

Title IVA - Support & Academic Enrichment

DoE 9,157 9,344 Early Childhood Special Education EEC 35,445 35,445 36,862 35,787 35,864 35,047

Title III - Limited English Proficiency Support

DoE 53,788 54,886 49,719 38,606 35,908 44,823

Occ-Ed Vocational Skills (Perkins Act Alloc.)

DoE 26,987 27,538 31,758 31,458 30,901 28,982 SPED IDEA (PL 94-142) DoE 826,812 843,686 846,607 801,920 835,218 820,127 SPED Program Improvement DoE 20,118 20,118 21,531 11,558 Title IIA - Teacher Quality DoE 69,082 70,492 77,428 79,190 78,237 79,523 Title I Distribution DoE 305,640 311,878 363,659 371,390 318,825 309,696 SPED Circuit Breaker DoE 1,749,602 1,785,308 1,917,274 2,030,405 2,338,628 2,107,433

Caroline White Physical Education Project

Fed DoE 116,936 126,034 391,269

SPED Early Childhood Program Improvement

DoE 2,250 8,000 4,000 Professional Practice Innovation RTTT DoE 35,000 SPED 94-142 Transition DoE 1,600 Title III - English Language Acquisition DoE 1,526 2,063 MOVA Antiterrorism Emergency Assistance DoJ 150,000 150,000 School Nutrition Equipment Assistance DoE 6,633 TOTAL Grant Funds Available 3,554,469 3,666,413 4,013,325 4,223,066 4,226,194 4,242,521

NOTE: FY'18 Estimated awards are highlighted

3/16/2018 30

Special Revenue Funds

Revolving Funds providing support to the FY’19 Budget

Program Fiscal Yr Balance Forward Revenue/Adj Rvsd Budget Expended Encumbrances Remaining Budget PRE-KINDERGARTEN PROGRAM 2016 $240,382.26 $392,283.45 $632,665.71 $517,771.55 $0.00 $114,894.16 2017 $114,894.16 $351,299.00 $466,193.16 $123,533.39 $0.00 $342,659.77 2018 $342,659.77 $255,478.96 $598,138.73 $185,922.83 $170,688.05 $241,527.85 INTEGRATED PRE-SCHOOL 2016 $36,544.54 $210,940.00 $247,484.54 $211,594.35 $0.00 $35,890.19 2017 $35,890.19 $239,095.25 $274,985.44 $97,106.34 $0.00 $177,879.10 2018 $177,879.10 $125,997.50 $303,876.60 $73,366.98 $61,494.40 $169,015.22 COMMUNITY ED 2016 $664,457.18 $1,241,163.83 $1,905,621.01 $1,224,717.48 $0.00 $680,903.53 2017 $680,903.53 $704,807.96 $1,385,711.49 $1,035,940.70 $0.00 $349,770.79 2018 $349,770.79 $749,518.80 $1,099,289.59 $634,482.05 $140,568.37 $324,239.17 ATHLETICS 2016 $6,239.34 $183,249.37 $189,488.71 $121,156.43 $0.00 $68,332.28 2017 $68,332.28 $124,780.94 $193,113.22 $71,428.13 $0.00 $121,685.09 2018 $121,685.09 $120,136.50 $241,821.59 $10,370.00 $10,199.00 $221,252.59 SCHOOL TRANSPORTATION 2016 $3,465.34 $44,113.00 $47,578.34 $14,885.00 $0.00 $32,693.34 2017 $32,693.34 $50,439.00 $83,132.34 $8,437.05 $0.00 $74,695.29 2018 $74,695.29 $45,440.00 $120,135.29 $0.00 $0.00 $120,135.29 HALL RENTAL 2016 $13,047.61 $65,019.20 $78,066.81 $76,497.43 $0.00 $1,569.38 2017 $1,569.38 $70,024.63 $71,594.01 $62,098.99 $0.00 $9,495.02 2018 $9,495.02 $61,196.00 $70,691.02 $46,650.29 $0.00 $24,040.73 FOOD SERVICE 2016 ($29,337.82) $798,247.84 $768,910.02 $714,957.90 $0.00 $53,952.12 2017 $53,952.12 $770,966.05 $824,918.17 $769,232.32 $0.00 $55,685.85 2018 $55,685.85 $409,553.94 $465,239.79 $437,317.74 $0.00 $27,922.05 FY16 Revenues $2,935,016.69 FY17 Revenues $2,311,412.83 FY18 Revenues $1,767,321.70

3/16/2018 31

Summary of FY’19 Budget Offsets

3/16/2018 32

FUND Function FY2018 ADOPTED BUDGET FY'19 FTE FY2019 RECOMMENDED BUDGET Athletics Revolving Transportation (132,000)

• (132,000)

Community Education Heating Of Buildings (80,000)

• (80,000)

Utility Services (70,000)

• (70,000)

Early Childhood Special Education Grant Para Professionals (23,000) 1.0 (23,000) Food Services Food Service (40,000) 0.5 (40,000) Foundation Reserve (CF) Non Public Tuition (250,000)

• (250,000)

Inclusive Preschool Learning Environments Para Professionals (15,000) 0.4 (15,000) N/M Regional Voc Transportation Transportation (10,000)

• (7,500)

Pre-K Revolving Para Professionals 3.0 (88,060) School Building Leadership (100,000) 0.2 (22,026) Teachers, Classroom (300,000) 2.8 (238,726) Preschool Revolving Para Professionals (12,000)

• School Building Leadership

(60,000) 0.8 (95,521) Teachers, Classroom (100,000) 3.0 (203,647) Private Donation Teachers, Classroom

• 0.6

(40,000) Special Ed Circuit Breaker (CF) Non Public Tuition (1,175,556)

• (1,785,308)

Special Ed Circuit Breaker (CY) Non Public Tuition (1,493,622)

• (400,000)

Special Ed IDEA Grant Transportation (110,000)

• (110,000)

Tuition To Mass Schools (505,000)

• (425,000)

Title I Teachers, Classroom (209,000)

• Teachers, Specialists

(20,000) 2.0 (118,626) Town Share Business & Finance (33,704) 0.4 (34,547) Transportation Revolving Transportation (50,000)

• (40,000)

Grand Total (4,788,882) 14.6 (4,218,961)

Tuition and Fees

• Athletics

– High School: $320 per year – Middle School: $160 per year

• Extracurricular

– High School: $50 per year – Middle School: $50 per year

• School Lunch

– Elementary: $3.00 Lunch $1.25 Breakfast – Secondary: $3.50 Lunch $1.25 Breakfast

3/16/2018 33

Tuition and Fees

• Transportation

– Hosmer, K-5

– 0.75 – 1.5 miles, N. of Charles $300 per child / $475 family cap – 0.75 – 1.5 miles, S. of Charles $200 per child / $320 family cap

– WMS, Gr. 6

– 0.75 – 2.0 miles, N. of Charles $300 per child / $475 family cap – 0.75 – 2.0 miles, S. of Charles $200 per child / $320 family cap

– WMS, Gr. 7-8

– > 0.75 miles $300 per child / $475 family cap

3/16/2018 34

Tuition and Fees

• Pre-Kindergarten

– $7,600 per year

• Pre-School

– 3-Day Program: $3,100 per year – 4-Day Morning Program: $3,700 per year – 4-Day Afternoon Program: $3,300 per year – 5-Day Program: $6,800 per year

3/16/2018 35

Tuition and Fees

Community Education

Before School Program Tuition Grades PK – 5 5 days per week $139 per month Drop In Fee $9 per day Registration Fee $100 After School Program Tuition Grades PK-5 5 days per week $340 per month 4 days per week $272 per month 3 days per week $204 per month 2 days per week $136 per month Discounted Rate for Additional Siblings 5 days per week $324 per month 4 days per week $260 per month 3 days per week $195 per month 2 days per week $130 per month Registration Fee $100 Drop In Fees Emergency Coverage $17 per day After School Drop In $23 per day Early Release / Conferences $27 per day Vacation Program Tuition: $62.50 per day (4 days); $250 per week

3/16/2018 36

Tuition and Fees

Facility Rental

Location Facilities Rate Auditorium* Hosmer, WMS, WHS $140 Cunniff $75 Cafeteria** Cunniff, Hosmer, Lowell, WMS $70 Gymnasium Hosmer, Lowell, WMS (big gym), WHS $85 Cunniff, Phillips, WMS (small gym), Hosmer (small gym) $75 Classrooms, Library All $40 Custodial Fee All $50 * May require additional fee for use of Audio Visual equipment ** Use of kitchen requires additional fee of $100, plus $25 per hour; Watertown food service employee must be on site if kitchen is used. Events of more than 150 attendees require an additional custodian at the rate of $50 per hour and may require a police detail. Large groups are classified as groups of 150 people or more.

3/16/2018 37

Trends in Enrollment and Expenditures

Source: Massachusetts Department of Elementary and Secondary Education 3/16/2018 38

500 1,000 1,500 2,000 2,500 3,000 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17

expenditures pupils

Per Pupil Expenditure Trends

District and State Averages

3/16/2018 39

15,341 15,974 16,277 15,985 16,008 16,493 17,279 17,309 20,134 20,720 21,539 11,858 12,448 13,006 13,047 13,354 13,637 14,022 14,521 14,936 15,537 15,956

5,000 10,000 15,000 20,000 25,000 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17

district

MA average

Source: Massachusetts Department of Elementary and Secondary Education

Per Pupil Spending by Function Trends

Source: Massachusetts Department of Elementary and Secondary Education 3/16/2018 40

Administration Instructional Leadership Teachers Other Teaching Services Professional Development Instructional Materials, Equip & Tech Guidance, Counseling & Testing Pupil Services Operations & Maintenance Insurance & Benefits

FY2017 FY2016 FY2015

FY’17 Per Pupil Spending Comparison

Source: Massachusetts Department of Elementary and Secondary Education 3/16/2018 41

Total In- district Expenditures

Admin Instr'l Leaders Teachers Other Teaching Services Professional Development Instr'l Materials Guidance & Psychology Pupil Services Operation & Maintenance Benefits and Fixed Costs Watertown

$20,008 $937 $1,702 $7,815 $1,964 $405 $429 $814 $1,149 $1,372 $3,421

Belmont

$12,209 $451 $874 $5,213 $956 $94 $436 $371 $895 $960 $1,959

Bedford

$16,256 $769 $1,355 $7,265 $965 $248 $399 $551 $1,326 $1,024 $2,355

Canton

$15,556 $388 $902 $6,557 $1,252 $112 $299 $707 $1,421 $1,108 $2,810

Dedham

$18,666 $1,003 $1,052 $7,103 $1,651 $349 $420 $641 $1,495 $1,465 $3,487

Falmouth

$16,748 $491 $1,147 $6,468 $1,253 $96 $577 $569 $1,475 $1,553 $3,120

Gloucester

$16,226 $637 $923 $6,822 $1,451 $220 $211 $319 $945 $1,555 $3,144

Medford

$16,610 $537 $1,191 $6,818 $1,067 $28 $442 $541 $1,401 $1,177 $3,408

Norwood

$15,379 $637 $976 $6,024 $1,227 $187 $329 $402 $1,382 $1,330 $2,884

Stoneham

$14,644 $413 $1,016 $5,736 $1,132 $181 $346 $518 $1,051 $1,374 $2,877

Woburn

$16,261 $374 $929 $6,469 $1,257 $103 $426 $493 $1,435 $1,437 $3,338

FY’17 Per Pupil Spending Comparison

3/16/2018 42

Total In-district Expenditures

Admin Instr'l Leaders Teachers Other Teaching Services Professional Development Instr'l Materials

Minimum $12,209 $374 $429 $814 $1,149 $1,372 $3,421 $20,008 $937 $1,702 $7,815 $1,964 $211 $319 $895 $960 $405 $405 $874 $5,213 $1,959 $956 $577 $814 $1,495 $1,555 Maximum $20,008 $1,003 $1,702 $7,815 $1,964 $28 Watertown $3,487

Guidance & Psychology Pupil Services Operation & Maintenance Benefits and Fixed Costs

$20,008 $937 $1,702 $7,815 $1,964 $405 $429 $1,149 $1,372 $3,421 $814

District Benchmarking

Finance, Enrollment, and Outcomes

DISTRICT NAME

Region MA Level Capacity to Fund Foundation Budget* 2017 Per Pupil Spending In-district 2017 Enrollment # & Subgroup %'s 2016 Percent Proficient or Higher 2016 Median Student Growth Percentile (SGP) Total Enrolled Econ Disadv SWD ELL ELA Math Science ELA Math

Watertown GB 2 150% $20,008 2,592 24.1 20.4 10.0 73% 64% 55% 47.5 48.0 Belmont GB 1 131% $12,209 4,466 7.3 10.0 6.2 92% 87% 82% 60.0 58.0 Bedford GB 2 88% $16,256 2,608 8.4 16.8 5.3 84% 79% 67% 50.0 46.0 Canton GB 2 100% $15,556 3,325 13.4 12.1 2.3 84% 76% 67% 48.0 47.0 Dedham GB 2 114% $18,666 2,693 20.9 20.3 6.1 76% 71% 55% 47.0 46.0 Falmouth SE 2 159% $16,748 3,466 27.8 17.2 2.3 77% 69% 56% 55.0 53.0 Gloucester NE 2 98% $16,226 2,930 34.7 24.2 5.0 74% 61% 44% 45.0 49.0 Medford GB 3 103% $16,610 4,487 28.7 18.3 9.7 70% 53% 51% 59.0 53.0 Norwood GB 2 88% $15,379 3,411 22.7 19.5 7.9 81% 69% 59% 53.0 51.0 Stoneham NE 2 97% $14,644 2,353 16.3 17.9 3.5 77% 68% 55% 55.0 56.0 Woburn NE 2 84% $16,261 4,628 24.9 16.0 5.5 75% 66% 56% 50.0 51.0

3/16/2018 43

District Administration

Major Functional Areas

• School Committee

– Policy, Governance, Budget, Superintendent Supervision and Evaluation

• Superintendent

– Implementation and administration of District Policies, Budget Oversight, Family and Community Engagement, Supervision and Evaluation of Principals and Central Office Administrators

• Business and Finance

– Budget development, monitoring, and oversight; facilities; transportation; revenue management; accounts payable, receivable, and payroll; risk management and insurance; information technology

• Human Resources and Benefits

– Personnel management, collective bargaining and contract compliance, employee evaluation and labor relations, unemployment, benefits administration

• Attendance and Parent Services

– Student registration, placement, and assignment

3/16/2018 44

District Administration

FY’18 Significant Accomplishments

• Superintendent’s Entry Plan and Report of Findings
• Enhanced use of administrative technology systems
• Procurement of OPM and Designer for Watertown Builds for the Future

initiative

• Invitation of Watertown High School into MSBA Core Program
• Adoption and planning for Later Start Time for 2018-19 School Year

3/16/2018 45

District Administration

Budget Drivers

• Cost of living increase for represented and non-represented staff of 2.0%
• Salary adjustment allowance of 0.5% for non-represented staff and

market adjustments for FY’18 not included in budget

• Increase in Business and Finance salaries due to addition of Assistant

Business Manager position

• Legal budget increased for negotiations of successor collective bargaining

agreements

• Additional personnel software expense

3/16/2018 46

FY’19 Recommended Budget

District Administration by Object

3/16/2018 47 FY2015 ACTUAL EXPENDED FY2016 ACTUAL EXPENDED FY'16 FTE FY2017 ACTUAL EXPENDED FY'17 FTE FY2018 ADOPTED BUDGET FY'18 FTE FY2019 RECOMMENDED BUDGET FY'19 FTE $ CHG % CHG Salary 1,111,854 1,212,807 11.0 1,351,583 11.5 1,538,854 11.5 1,584,809 11.5 45,955 3.0% Professional Salaries 873,183 653,383 6.0 1,014,431 6.0 1,223,354 6.0 1,262,062 6.0 38,708 3.2% Clerical Salaries 219,471 262,133 5.0 274,709 5.0 269,230 5.0 276,298 5.0 7,069 2.6% Other Salaries 19,200 297,291 - 62,442 0.5 46,270 0.5 46,448 0.5 178 0.4% Expense 227,597 391,152 - 255,426 - 285,231 - 273,237 - (11,994)

• 4.2%

Contract Services 165,005 315,947 - 211,816 - 199,829 - 189,822 - (10,007)

• 5.0%

Supplies & Materials 11,510 17,258 - 12,435 - 12,500 - 19,850 - 7,350 58.8% Other Expenditures 51,081 57,947 - 31,175 - 72,902 - 63,565 - (9,337)

• 12.8%

Offset

• - - - - (73,704) - (74,547) - (843)

1.1% Professional Salaries

• - - - - (73,704) - (74,547) - (843)

1.1% Grand Total 1,339,451 1,603,959 11.0 1,607,008 11.5 1,750,381 11.5 1,783,499 11.5 33,118 1.9%

FY’19 Recommended Budget

District Administration by Function

3/16/2018 48

CODE FUNCTION FY2015 ACTUAL EXPENDED FY2016 ACTUAL EXPENDED FY'16 FTE FY2017 ACTUAL EXPENDED FY'17 FTE FY2018 ADOPTED BUDGET FY'18 FTE FY2019 RECOMMENDED BUDGET FY'19 FTE $ CHG % CHG Salary 1110 School Committee 22,400 23,434 - 39,468 - 271,680 - 269,200 - (2,480)

• 0.9%

1210 Superintendent 193,387 241,128 2.0 362,860 2.0 251,749 2.0 244,778 2.0 (6,970)

• 2.8%

1410 Business & Finance 355,136 382,940 6.0 407,021 6.0 410,645 6.0 448,986 6.0 38,340 9.3% 1420 Human Resources & Benefits 166,958 167,050 2.0 185,991 2.0 170,520 2.0 182,535 2.0 12,015 7.0% 2305 Teachers, Classroom 21,572 - - 25 - 21,572 - 21,572 - - 0.0% 2325 Substitute Teachers 255,795 267,520 - 217,258 - 247,300 - 247,300 - - 0.0% 3100 Attendance & Parent Service

• 40 - 43,444 0.5 24,467 0.5 27,248 0.5 2,781

11.4% 3400 Food Service 74,568 64,615 1.0 74,134 1.0 33,544 1.0 36,875 1.0 3,331 9.9% 3600 School Security 4,614 4,871 - 4,891 - 4,871 - 5,089 - 218 4.5% 5150 Employee Separation Costs 17,424 61,209 - 16,490 - 28,802 - 26,679 - (2,123)

• 7.4%

Salary Total 1,111,854 1,212,807 11.0 1,351,583 11.5 1,465,150 11.5 1,510,262 11.5 45,112 3.1% Expense 1110 School Committee 15,703 14,013 - 14,007 - 22,912 - 21,085 - (1,827)

• 8.0%

1210 Superintendent 24,677 56,543 - 20,585 - 40,268 - 42,400 - 2,132 5.3% 1230 Other District Administration 28,577 5,551 - 23,296 - 25,000 - 5,000 - (20,000) -80.0% 1410 Business & Finance 34,630 44,236 - 54,657 - 47,546 - 43,700 - (3,846)

• 8.1%

1420 Human Resources & Benefits 19,225 31,825 - 40,259 - 39,320 - 51,052 - 11,732 29.8% 1430 School Committee Legal 76,869 45,000 - 107,635 - 70,000 - 80,000 - 10,000 14.3% 3600 School Security

• - - 734 - - - - - -

0.0% 4300 Extraordinary Maintenance

• 168,050 - (17,000) - - - - - -

0.0% 5150 Employee Separation Costs 27,915 25,934 - 11,251 - 40,185 - 30,000 - (10,185) -25.3% Expense Total 227,597 391,152 - 255,426 - 285,231 - 273,237 - (11,994)

• 4.2%

Grand Total 1,339,451 1,603,959 11.0 1,607,008 11.5 1,750,381 11.5 1,783,499 11.5 33,118 1.9%

Information Technology Department

• Budget includes:
• Infrastructure (network, servers, phones, etc…)
• Security systems and software (cameras, access control, etc.)
• Data administration
• Staff devices (administrative and instructional)
• IT Software and services (PowerSchool, Web hosting, Emergency

notification, etc.)

• Consumables

49

Information Technology Staffing

• 1.0 IT Manager
• 1.0 Data Systems Administrator
• 1.0 IT Support Specialist
• 2.0 Computer Technicians

50

Information Technology Department

• Budget supports:
• Increased PowerSchool usage (Infosnap Registration, PowerTeacher Pro,

Professional Development)

• Website migration / SchoolMessenger integration
• Student devices (Chromebooks, labs, carts)
• Continuation of ChromeBook 1:1 program and anticipated redeployment of existing

devices

• Student monitoring and safety (GoGuardian)
• Expanded computer-based testing (MCAS, etc…)
• Facilities and CIT improvements (Video cameras, Visitor management)
• Ongoing data systems consolidation and integration

51

Information Technology Department

FY’18 Initiatives and Accomplishments

• Hardware Deployments

– 1:1 ChromeBooks (Grades 6, 9 and 12) – Elementary Staff MacBook Refresh – WHS Core Switch Replacement – Lowell Wireless Upgrade (Aruba)

• Implementation Support and Systems Integration

– Elementary Software (Keyboarding w/o Tears, StemScopes, TenMarks) – Panorama SEL (Social Emotional Learning) Surveys – MCAS Testing – GoGuardian

• PowerSchool

– Second year on PowerSchool (cutover from iPass in 9/2016) – New Data Systems Administrator hired July 2017 – PowerSchool Special Education (migrated from EasyIEP) – PowerTeacher Pro

52

Information Technology

Budget Priorities

• InfoSnap Registration Management System (including PowerSchool

integration)

• Website Hosting through School Messenger
• Power School Online Professional Development module
• Power School plug ins
• New Core Switches for Cunniff, Hosmer, and Lowell (offset by reductions from

FY’18 non-recurring infrastructure expenses)

• Wireless system licenses and support

53

FY’19 Recommended Budget Technology

3/16/2018 54 CODE FUNCTION FY2015 ACTUAL EXPENDED FY2016 ACTUAL EXPENDED FY'16 FTE FY2017 ACTUAL EXPENDED FY'17 FTE FY2018 ADOPTED BUDGET FY'18 FTE FY2019 RECOMMENDED BUDGET FY'19 FTE $ CHG % CHG Salary 1450 District Info Mgmnt & Tech 328,521 340,147 4.8 362,149 5.0 359,616 1.5 143,785 1.5 (215,830) -60.0% 4400 Network & Telecomm

• - - - - - 1.5 113,906

1.5 113,906 0.0% 4450 Technology Maintenance - - - - - - 2.0 115,665 2.0 115,665 0.0% Salary Total 328,521 340,147 4.8 362,149 5.0 359,616 5.0 373,356 5.0 13,740 3.8% Expense 1450 District Info Mgmnt & Tech 264,228 383,617

• 220,191
• 301,162 - 286,260
• (14,902)
• 4.9%

4130 Utility Services

• - - - - - - 70,135
• 70,135

0.0% 4225 Building Security Systems 597 600 - 4,229 - 10,000 - 23,000

• 13,000 130.0%

4400 Network & Telecomm

• - - - - - - 5,300
• 5,300

0.0% 7350 Capital Technology 85,342 85,342

• - - - - -
• -

0.0% Expense Total 350,167 469,559

• 224,421
• 311,162 - 384,695
• 73,533 23.6%

Grand Total 678,688 809,707 4.8 586,570 5.0 670,778 5.0 758,051 5.0 87,273 13.0%

Public Buildings Department

• Facilities Director and administrative support
• Custodial Services

– Custodian Salaries (including overtime) – Custodial Supplies and Equipment

• Maintenance Services

– Maintenance Staff – Inspections and Preventative Maintenance

• Energy and Utilities
• Repairs and Extraordinary Maintenance
• Maintenance of Grounds

3/16/2018 55

Public Buildings Department

FY’18 Accomplishments

• Transition to new Director of Public Buildings
• Draft MOA for consolidation of school and town facilities
• Improvements to Capital Improvement Program Planning and Budgeting
• Implementation of School Dude Work Order Management System
• Enhanced budgeting and budget monitoring practices
• New custodial and maintenance operations manual developed and distributed
• Completion of Watertown Middle School Window Project
• WHS Asbestos Abatement Project
• Lowell School Water Damage Repair Project
• Hiring and training of new Phillips evening custodian

3/16/2018 56

Public Buildings

Budget Assumptions and Drivers

• Increased budget due to more accurate reflection of needs based on past

“craft” spending and YTD actual expenditures – More detailed break-out of line items to better capture spending by location, craft, and type

• Reflects school facilities only but takes into consideration new

department structure

• Addition of 0.5 FTE Facilities Assistant to support new structure
• Does not consider impact of new renovations

3/16/2018 57

FY’19 Recommended Budget

Public Buildings

3/16/2018 58

FY2015 ACTUAL EXPENDED FY2016 ACTUAL EXPENDED FY'16 FTE FY2017 ACTUAL EXPENDED FY'17 FTE FY2018 ADOPTED BUDGET FY'18 FTE FY2019 RECOMMENDED BUDGET FY'19 FTE $ CHG % CHG Salary 1,233,756 1,305,793 24.5 1,528,322 25.0 1,542,122 25.0 1,606,160 25.5 64,038 4.2% Professional Salaries 82,132 113,804 1.0 101,125 1.0 102,500 1.0 137,750 1.5 35,250 34.4% Clerical Salaries

• - - 426 - - - - - -

0.0% Other Salaries 1,151,624 1,191,989 23.5 1,426,771 24.0 1,439,622 24.0 1,468,410 24.0 28,788 2.0% Expense 1,912,517 2,225,737 - 1,930,091 - 1,892,446 - 2,067,703 - 175,257 9.3% Contract Services 552,368 735,296 - 576,265 - 594,842 - 643,000 - 48,158 8.1% Supplies & Materials 990,538 896,902 - 940,875 - 1,254,604 - 1,364,703 - 110,099 8.8% Other Expenditures 369,611 593,539 - 412,950 - 43,000 - 60,000 - 17,000 39.5% Offset

• - - - - (150,000) - (150,000) - -

0.0% Other Expenditures

• - - - - (150,000) - (150,000) - -

0.0% Grand Total 3,146,274 3,531,529 24.5 3,458,413 25.0 3,284,568 25.0 3,523,864 25.5 239,295 7.3%

FY’19 Recommended Budget Public Buildings

3/16/2018 59 CODE FUNCTION FY2015 ACTUAL EXPENDED FY2016 ACTUAL EXPENDED FY'16 FTE FY2017 ACTUAL EXPENDED FY'17 FTE FY2018 ADOPTED BUDGET FY'18 FTE FY2019 RECOMMENDED BUDGET FY'19 FTE $ CHG % CHG Salary 3600 School Security 8,856 7,736 - 6,670 - 9,776 - 9,776

• -

0.0% 4110 Custodial Services 1,082,050 1,146,633 21.5 1,351,387 22.0 1,335,585 21.5 1,338,824 22.0 3,239 0.2% 4220 Maintenance Of Buildings 142,850 151,423 3.0 170,265 3.0 196,761 3.5 257,560 3.5 60,799 30.9% Salary Total 1,233,756 1,305,793 24.5 1,528,322 25.0 1,542,122 25.0 1,606,160 25.5 64,038 4.2% Expense 4110 Custodial Services 112,478 112,324 - 81,294 - 177,000 - 112,000 - (65,000) -36.7% 4120 Heating Of Buildings 543,444 359,797 - 656,579 - 444,642 - 460,381 - 15,739 3.5% 4130 Utility Services 609,678 866,576 - 557,622 - 451,672 - 467,322 - 15,650 3.5% 4210 Maintenance Of Grounds 21,915 6,875 - 19,053 - 18,000 - 130,000 - 112,000 622.2% 4220 Maintenance Of Buildings 324,970 455,005 - 349,743 - 646,132 - 693,000 - 46,868 7.3% 4230 Maintenance Of Equipment 16,548 6,021 - 80,405 - 5,000 - 5,000

• -

0.0% 4300 Extraordinary Maintenance 283,484 419,139 - 185,395 - - - 50,000

• 50,000

0.0% Expense Total 1,912,517 2,225,737 - 1,930,091 - 1,742,446 - 1,917,703 - 175,257 10.1% Grand Total 3,146,274 3,531,529 24.5 3,458,413 25.0 3,284,568 25.0 3,523,864 25.5 239,295 7.3%

FY’19 Allocation of Facilities Budget

3/16/2018 60

Custodial Services 42% Heat and Utilities 26% Maintenance Of Grounds 4% Maintenance Of Buildings 27% Extraordinary Maintenance 1%

Public Buildings

FTE’s and Salary

3/16/2018 61

LOCATION FY2015 ACTUAL EXPENDED FY'16 FTE FY2016 ACTUAL EXPENDED FY'17 FTE FY2017 ACTUAL EXPENDED FY'18 FTE FY2018 ADOPTED BUDGET FY'19 FTE FY2019 RECOMMENDED BUDGET $ CHG % CHG District 375,635 4.0 444,684 4.0 493,301 4.0 488,964 4.5 528,638 39,674 8.1% High School 200,070 4.5 179,230 4.5 231,717 5.0 211,043 5.0 263,031 51,989 24.6% Middle School 238,225 6.0 256,059 6.0 290,765 5.0 315,014 5.0 260,817 (54,197) -17.2% Cunniff 93,942 2.0 94,195 2.0 106,295 2.0 106,001 2.0 100,021 (5,979)

• 5.6%

Hosmer 140,258 4.0 162,662 4.0 194,323 4.0 198,149 4.0 201,160 3,011 1.5% Lowell 120,779 3.0 131,714 3.0 145,662 3.0 147,970 3.0 153,983 6,013 4.1% Phillips 64,847 1.0 37,250 1.5 66,259 2.0 74,982 2.0 98,509 23,527 31.4% Grand Total 1,233,756 24.5 1,305,793 25.0 1,528,322 25.0 1,542,122 25.5 1,606,160 64,038 4.2%

Public Buildings

Supplies & Equipment

• Custodial supplies and equipment remain at FY’18 Budget levels but will

be tracked in the future by type of supply (e.g. paper goods, chemicals, tools, etc.) and by building

• Maintenance supplies and equipment increase by $31,000 to correct for

inaccuracies in past budgets

– Will be tracked by type of supply and by building in the future as well

• Office supplies and equipment increase by $5,000

– Additional staff, mobile devices for work order system, printer/copier

• Grounds equipment and supplies increase by $5,000

– Snow blowers, ice melt and spreaders, blowers

3/16/2018 62

Public Buildings

Contract Services

• $95,000 budgeted for snow plowing

– Previously done internally by custodial and maintenance staff – Currently contract for plowing at four of our six buildings – Assumes all snow plowing to be contracted out in FY’19

• Contract services now budgeted by trade (e.g. electrical, plumbing, HVAC,

carpentry, etc.)

– Total budget increases by $105,597 to more accurately plan for and reflect inspections, preventative maintenance, routine maintenance, and anticipated maintenance and repairs – In prior years, repairs were misclassified to extraordinary maintenance

3/16/2018 63

Public Buildings

Natural Gas and Electricity

• Budget increase of 3% based on town’s policy
• Unspent balances to be transferred to ESCO stabilization fund

3/16/2018 64

DESE Object FY2015 ACTUAL EXPENDED FY2016 ACTUAL EXPENDED FY2017 ACTUAL EXPENDED FY2018 ADOPTED BUDGET FY2019 RECOMMENDED BUDGET $ CHG % CHG Natural Gas Supply and Delivery 411,934 239,898 276,579 524,642 540,381 15,739 3.0% Transfers to ESCO Stabilization Fund 131,511 119,899 380,000 Offsets (80,000) (80,000) - 0.0% Electricity Supply and Delivery 403,411 435,122 527,622 521,672 537,322 15,650 3.0% Transfers to ESCO Stabilization Fund 206,266 431,454 30,000 Offsets (70,000) (70,000) - 0.0% Grand Total 1,153,122 1,226,373 1,214,201 896,314 927,703 31,389 3.0%

Energy Efficiency Comparison

Natural Gas Consumption per Sq. Ft.

3/16/2018 65

• 0.20

0.40 0.60 0.80 1.00 1.20 1.40 Cunniff Hosmer Lowell WMS WHS Phillips

Therms per Square Foot

FY13 FY14 FY15 FY16 FY17

Energy Efficiency Comparison

Electricity Usage per Sq. Ft.

3/16/2018 66

• 2.00

4.00 6.00 8.00 10.00 12.00 Cunniff Hosmer Lowell WMS WHS Phillips

KwH per Square Foot FY13 FY14 FY15 FY16 FY17

Public Buildings

Other Expenditures

• Software budgeted at $5,000 for School Dude Work Order Maintenance

System (previously budgeted to Professional Development)

• Professional development budget increased by $2,000

– Dues and memberships (e.g. Massachusetts Facilities Administrators Association) – Procurement certification for Director – Training for maintenance and custodial staff

• Extraordinary Maintenance budget set to $50,000

– Lower than historical amounts due to more accurate allocation to maintenance lines

• Vehicle fuel, maintenance, and repairs now separately budgeted

– Increase of $3,896 more accurately captures actual expenditures

3/16/2018 67