February 20, 2018 | City Council Workshop Community Engagement Plan - - PowerPoint PPT Presentation

▶
february 20 2018 city council workshop community
SMART_READER_LITE
LIVE PREVIEW

February 20, 2018 | City Council Workshop Community Engagement Plan - - PowerPoint PPT Presentation

Sep 16, 2022 122 likes •282 views

February 20, 2018 | City Council Workshop Community Engagement Plan (As of Oct 3, 2017) PHASE I - COMMUNITY PHASE III - VISIONING / PROGRAM PHASE IV PROJECT PHASE II - ISSUE IDENTIFICATION / PROGRAM INPUT ENGAGEMENT KICKOFF DEVELOPMENT

slide-1
SLIDE 1

February 20, 2018 | City Council Workshop

slide-2
SLIDE 2

Community Engagement Plan (As of Oct 3, 2017)

  • r

DEVELOPMENT AGREEMENT RAIL AGREEMENT LAND AGREEMENT ENGINEERING & ARCHITECTURAL PLAN PREP BOARD & COMMISSION REVIEW GROUP INPUT SESSION 1 GROUP INPUT SESSION 2 GROUP INPUT SESSION 3 GROUP INPUT SESSION 4

Week of Oct 23 Week of Oct 23 Week of Oct 30 Week of Oct 30 More sessions added as needed

COMMUTERS STORM WATER LAND USE TRAFFIC PARKING

Working Groups Additional groups will be added as needed

ADDITIONAL RESIDENTS BNSF NAPERVILLE PARK DISTRICT HOMEOWNER’S ASSOCIATION AREA BUSINESS OWNERS METRA PACE DUPAGE CHILDREN’S MUSEUM

Additional Key Stakeholder Interviews Additional stakeholders will be added as identifjed

COUNCIL INPUT REVIEW AND ISSUE PRIORITIZATION COMMUNITY CONCEPT PRESENTATION

Community Input

COUNCIL CONCEPT AND KEY TERM APPROVAL COMMUNITY CONCEPT REVISION 1

Community Input

COMMUNITY CONCEPT REVISION 2

Community Input MONTHLY CITY STAFF PROGRESS MEETING

November December January February March April May June July August September

COUNCIL MEETING

Tuesday October 3 More sessions added as needed

COMMUNITY MEETING 1 COMMUNITY MEETING 2

Monday, October 16 6pm - 8pm Napervile Municipal Center Room A & B Tuesday, October 17 7:30am - 9:30am Napervile Municipal Center Room A & B

PHASE I - COMMUNITY ENGAGEMENT KICKOFF PHASE III - VISIONING / PROGRAM DEVELOPMENT PHASE II - ISSUE IDENTIFICATION / PROGRAM INPUT PHASE IV – PROJECT AGREEMENTS AND APPROVALS MONTH 1

October 2017

MONTH 2 - 5 OR LONGER

November 2017 - February 2018

MONTH 5 - 8 OR LONGER

March 2018 - TBD

MONTH 8 - 12 OR LONGER

COUNCIL APPROVAL - CONCEPTS AND BUSINESS TERMS

QUARTERLY STEERING COMMITTEE MEETINGS

Steering Committee Selected - November Meeting 1 - December Meeting 2 - March Meeting 3 - June Meeting 4 - September

Group Input Community Meeting
slide-3
SLIDE 3

Community Engagement Plan Revised (As of Feb 20, 2018)

  • r
DEVELOPMENT AGREEMENT RAIL AGREEMENT LAND AGREEMENT ENGINEERING & ARCHI- TECTURAL PLAN PREP BOARD & COMMISSION REVIEW October 26 November 1 November 3 CITY COUNCIL UPDATE November 8 CITY COUNCIL UPDATE COUNCIL INPUT REVIEW AND ISSUE PRIORITIZATION COMMUNITY CONCEPT PRESENTATION Community Input COUNCIL CONCEPT AND KEY TERMS APPROVAL (NOTICE TO PROCEED) COMMUNITY CONCEPT REVISION 1 Community Input COMMUNITY CONCEPT REVISION 2 Community Input COMMUNITY MEETING 1 COMMUNITY MEETING 2 Monday, October 16 6pm - 8pm Naperville Municipal Center Room A & B Tuesday, October 17 7:30am - 9:30am Naperville Municipal Center Room A & B

PHASE I KICKOFF PHASE III - VISIONING / PROGRAM DEVELOPMENT PHASE IV – PROJECT AGREEMENTS AND APPROVALS PHASE II - ISSUE IDENTIFICATION/PROGRAM INPUT MONTH 1

October 2017

MONTH 2 - 7 OR LONGER

November 2017 - April 2018

MONTH 8-10 OR LONGER

May 2018 - TBD

MONTH 11 - 14 OR LONGER

COUNCIL APPROVAL - CONCEPTS AND BUSINESS TERMS Group Input Sessions Community Meeting October 27 November 11 November 18 November 15 November 21 COUNCIL MEETING Tuesday October 3 ADDITIONAL RESIDENTS METRA & BNSF NAPERVILLE PARK DISTRICT HOMEOWNER’S ASSOCIATIONS AREA BUSINESS OWNERS COMMUTERS PACE DUPAGE CHILDREN’S MUSEUM Key Stakeholder Interviews Additional stakeholders will be added as identifi ed NDP AREA SCHOOLS 5TH AVE STATION SENIOR TASK FORCE CITY COUNCIL UPDATE CITY COUNCIL UPDATE CITY COUNCIL NOTICE TO PROCEED MONTHLY CITY STAFF PROGRESS MEETING

November December January February March April May June July August September October Novemer

DESIGN STORM WATER LAND USE TRAFFIC/TRANSPORTATION PARKING Working Groups Additional groups will be added as needed CITY COUNCIL UPDATE CITY COUNCIL UPDATE PEDESTRIAN SAFETY/ CONNECTIVITY

Updates Include:

  • Changed Group Input sessions to refl

ect quantity of meetings and actual dates

  • Updated Working Group topics to align with recommendations
  • Revised overall timeline - target May for completion of Phase II
slide-4
SLIDE 4

OUTREACH & INPUT OPPORTUNITIES AS OF 12/19

331

EMAILS RECEIVED AND RESSPONDED TO

254

ENEWSLETTERS SENT

2

COMMUNITY SPONSORSHIPS

550

SURVEY RESPONSES

WEBSITE VISITORS

1:1 MEETINGS

1,708

5TH AVENUE DEVELOPMENT COMMUNITY ENGAGEMENT

2

16

CITY STAFF MEETINGS

331

EMAILS RECEIVED AND RESSPONDED TO

448

EMAILS RECEIVED AND RESSPONDED TO

370

ENEWSLETTERS SENT

COMMUNITY SPONSORSHIPS

617

SURVEY RESPONSES

WEBSITE VISITORS

STAKEHOLDER MEETINGS

2,239

4

20

CITY STAFF MEETINGS

OUTREACH & INPUT OPPORTUNITIES AS OF 2/20

Community Engagement Plan

4

slide-5
SLIDE 5

SURVEY SAYS...

Initial Survey

617 TOTAL RESPONDENTS

347 NON-COMMUTERS 270 COMMUTERS

“We need safer street crossings.”

26

Questions

Open for 66 Days 76%

Completion

Rate

slide-6
SLIDE 6

“PLEASE RANK YOUR PRIORITIES FOR THE AREA.”

NON-COMMUTERS COMMUTERS

  • 1. TRAFFIC
  • 2. PARKING
  • 3. DESIGN
  • 1. PARKING
  • 2. COMMUTER EXPERIENCE
  • 3. TRAFFIC

SURVEY SAYS...

Initial Survey

slide-7
SLIDE 7

“WHICH OF THE FOLLOWING FEATURES WOULD YOU MOST LIKE TO SEE INCLUDED IN THE AREA?”

SURVEY SAYS...

Initial Survey

IMPROVED STREETSCAPE RETAIL HOUSING PARKS RESTAURANTS/ COFFEE SHOP ENTERTAINMENT ADDITIONAL COMMUTER PARKING OFFICE

slide-8
SLIDE 8

“WHICH OF THE FOLLOWING FEATURES WOULD YOU MOST LIKE TO SEE INCLUDED IN THE AREA?”

SURVEY SAYS...

Initial Survey

IMPROVED STREETSCAPE

44

RESTAURANT/ COFFEE SHOP

47

ADDITIONAL COMMUTER PARKING

69

IMPROVED STREETSCAPE

61

RESTAURANT/ COFFEE SHOP

57

ADDITIONAL COMMUTER PARKING

47

COMMUTERS

270 RESPONSES

NON-COMMUTERS

347 RESPONSES

IMPROVED STREETSCAPE RETAIL HOUSING PARKS RESTAURANTS/ COFFEE SHOP ENTERTAINMENT ADDITIONAL COMMUTER PARKING OFFICE RETAIL HOUSING PARKS ENTERTAINMENT OFFICE

slide-9
SLIDE 9

Key Stakeholder Meetings

KEY STAKEHOLDER MEETINGS

  • Naperville Park District – Jan 18
  • Partners in Performance Auto – Jan 18
  • Naperville Area Chamber of Commerce – Jan 19
  • Pilgrim Addition representative – Jan 23
  • BMO – Jan 24, 2018
  • School District 203 & 204 – Jan 30
  • North Central College – Jan 30
  • Town Management (5th Ave Station) – Feb 1
  • Naperville Housing Adv. Commission – Feb 5
  • Resident – Feb 5
  • Metra/BNSF – March 5
  • Senior Task Force – Feb 13
  • Town Management (5th Ave Station) – TBD
  • PACE - TBD

Note:

  • We are working with City Staff

as well as NACC to

  • rganize additional meetings.
  • This is an ongoing eff
  • rt.
Meeting Date Additional Action Required 1 Presentation @ Municipal Bldg 21-Oct-17 NHC: Various members 1 Generally focused on better understanding of the community engagement process Ryan: Jim Mc. 2 TBD
  • ECHO
TBD
  • WHOA
2-Feb-18 Jim Ruhl Ryan:
  • Park Addition
TBD
  • Pilgrim Addition
1 Meeting Patrick Kelly (steering committee rep) 23-Jan-18 Patrick Kelly 8:30am - Craftsman Napr Ryan: Jim McDonald 2 Meeting with residents to dicuss storm water/flooding 8-Feb-18 1 Pilgrim Addition residents want to see a comprehensive solution to storm water in 2018, which they recognize is both outside the timing and scope of the 5th Ave redevelopment. 7:30pm Lyzun home Ryan: Curt Pascoe 2 Pedestrian & vehicluar connectivity remain a top priority
  • Naperville Station
Upcoming meeting with group. TBD Presentation @ NCC Science Bldg 26-Oct-17 NDP: Various members 1 Generally focused on better understanding of the community engagement process Ryan: 2 Answered questions about potential uses, market demand, etc. 1 Building Strategy Committee Mtg @ Museum 6-Nov-17 DCM: 1 DCM wants to be a "shining star" in the western suburbs Ryan: Jim Mc. & Kyle S. 2 Building committee is focused on "what to do next." 3 Ryan will get engaged, once DCM better understands program needs / goals 2 Progress meeting with Sarah Orleans 15-Feb-18 Provide an update and discuss DCM progress 8am - TBD 1 Presentation @ Embassy Suites 13-Nov-17 NACC: Various members 1 Generally focused on better understanding of the community engagement process Ryan: 2 Answered questions about potential uses, market demand, etc. 2 Meeting with Chamber 19-Jan-18 NACC: Colin Dalough Jessica Hall 1 Discussed Ryan's engagement in the NACC Ryan: Jim McDonald Kyle Schott 2 Colin and Jessica will identify area businesses that we can reach out and meet Meeting early Mar General conversation focused on input from Metra / BNSF Feb 9 mtg will be rescheduled due to weather Meeting early Mar General conversation focused on input from Metra / BNSF Feb 9 mtg will be rescheduled due to weather Late Jan / early Feb meeting Late Feb Working with Jen Louden to coordinate a meeting Meeting with Dr. Bob Buckman (steering committee rep) Will work with Dr. Bob to coordinate future meeting Meeting with Thom Higgins & Laura Zeman (steering committee reps) Meeting Description NDP Board of Directors Jim Mc., Clare S, Curt P, Kyle S. DuPage Children's Museum Sarah Orleans & Committee NACC Legislative Forum Future meetings to work through program options, location, etc. Jim Mc., Curt P. BNSF METRA Attendees Potential future presentation to update the group on
  • ur progress
Potential future presentation to update the group on
  • ur progress
Coordinate "townhall" mtg with Pilgrim Addition residents Homeowner's Associations Follow up meeting with larger representation from WHOA to discuss the development Jim McDonald Naperville Homeowners Confederation PACE Will work with Marybeth to coordinate future meeting General introduction and discussion about Ryan, current status and the steering committee Will work with Thom and Laura to coordinate future meeting Meeting with Marybeth Box (steering committee rep) Meeting with Jim Ruhl (steering committee rep) Key Takeaways Exchanged emails with Ray Janicek on 1/8/18. Their group would like to compile a summary
  • f resident ideas, comments, concerns, etc prior to meeting. Ray will call to schedule a
meeting when ready. Potential future presentation to update the group on
  • ur progress
Follow up with Jessica General introduction to each other. Discussed coordinating a meeting between Ryan and Pilgrim Addition residents to discuss progress. 1 Pilgrim Addition residents Residents will decide if they want to share storm water / flooding details with Ryan.
slide-10
SLIDE 10

Steering Committee

STEERING COMMITTEE MEETING FEBRUARY 12, 2018

STEERING COMMITTEE MEMBERS

Council Members - Rebecca Boyd-Obarski and Judith Brodhead City Staff

  • Marcie Schatz and Allison Laff

Ryan Companies - Jim McDonald and Clare Scott At-Large Representative - Mayor Emeritus A. George Pradel Commuters - Katie Sowa Pilgrim Addition - Patrick Kelly Park Addition - Thom Higgins and Laura Zeman WHOA - Jim Ruhl ECHO - Marybeth Box Senior Task Force - Jim Hill Naperville Area Homeowners Confederation - Dr. Bob Buckman

MEETING HIGHLIGHTS Discuss Red Flags

Commuter Engagement (e.g. signage, fl yers on cars, mailings) Development Area Limits (e.g. Cow Tunnel and NCC campus)

Review and Discuss Working Group Recommendations

The Working Group structure was agreed to by the Steering Committee - land use, storm water, pedestrian safety/ connectivity, traffi c & transportation, parking and design.

Review and Discuss Land Use & Height Survey

Jeff Andreasen from aQuity Research joined the meeting to provide his expertise on the survey content, security and execution strategy. The committee provided feedback which will be incorporated into the next draft.

slide-11
SLIDE 11

Land Use and Height Survey

RYAN CREATED SURVEY DRAFT

FEB 6 FEB 12

STEERING COMMITTEE REVIEW PROFESSIONAL SURVEYOR REVIEW

FEB 23 FEB 28

STEERING COMMITTEE FINAL REVIEW COMPLETE SURVEY IS LIVE

MAR 2

Steps for Survey Execution:

  • Determine distribution technology to reduce the chance of duplicate responses and “gaming” of the system
  • Establish the methods for survey distribution to ensure a statisticaly valid sample set
  • Consult with professional surveyor on data compilation once responses are complete
  • Analyze data and develop fi

nal report

  • Present interpretation and fi

ndings The purpose of this survey is to obtain comprehensive, quantitative information about land use and height preferences which (a) refl ect the community’s input received to date, (b) align with the intent of the initial RFQ 17-036 dated February 22, 2017, and (c) are fi nancially feasible.

slide-12
SLIDE 12

Working Groups

WORKING GROUP RECOMMENDATION

LAND USE DESIGN

Focuses on intended uses for the 5th Avenue Development that are fi nancially feasible and address the ideas/concerns provided by the community during the Group Input sessions. Focuses on potential infrastructure solutions for the 5th Avenue Development area that are fi nancially feasible and functionally improve the multi-modal opera- tions of the area. Focuses on completing an analysis and engineering concept intent on addressing two main criteria:

  • 1. Compliance with city and county storm water ordinances for new

development

  • 2. Identify options and solutions to positively impact / correct existing storm

water issues within the identifi ed area. Focuses on potential infrastructure improvements for the 5th Avenue Development that are fi nancially feasible and address the ideas/concerns provided by the community during the Group Input sessions. Focuses on potential parking improvements, addressing the current commuter parking and the project’s proposed parking needs. This group will focus on establishing a design narrative that is functional, aesthetically pleasing and in line with the expectations of the city and community.

STORM WATER

PEDESTRIAN SAFETY/CONNECTIVITY TRAFFIC/TRANSPORTATION

PARKING

slide-13
SLIDE 13

Working Groups

WORKING GROUP MATERIALS

In preparation for the upcoming Working Groups we are currently gathering relevant materials including:

  • Storm water mapping and existing system map
  • Group Input summaries and related materials
  • 2012 Naperville Metra Station, bus depot and communter access feasibility
  • City of Naperville Building Design Guidelines
  • 2009 5th Avenue Study including traffi

c, transportation and parking analysis

  • Naperville Analysis of Impediments to Fair Housing Choices (AI)
  • Working Group recommendations prepared by Ryan
  • Preliminary market studies (as available)
  • Preliminary infrastructure layout by Ryan
  • Exisiting topographic and property survey
  • 2016 Drainage area anaylsis
  • Relevant material related to industry trends/similar projects
  • Additional material as identifi

ed or created

slide-14
SLIDE 14

Working Groups

WORKING GROUP MILESTONES

DESCRIPTION

MARCH JUNE FEBRUARY MAY APRIL WORKING GROUPS FORMED WORKING GROUPS Land Use Storm Water Pedestrian Safety/Connectivity Traffi c and Transportation Parking CONCEPT CREATION Design Working Group

STEERING COMMITTEE AGREEMENT ON WORKING GROUPS AND CITY COUNCIL UPDATE - FEB 12 AND FEB 20 ANTICPATED LAND USE & HEIGHT SURVEY RESULTS RECEIVED - APRIL 6 STEERING COMMITTEE MEETING #2 & FIRST COMMUNITY CONCEPT PRESENTATION - MAY 1 ANTICPATED KEY FINDINGS TO CITY COUNCIL - MAY 15 CITY COUNCIL WORKSHOP - APRIL 17

slide-15
SLIDE 15

Next Steps

Immediate Actions

  • Finalize and issue land use and height

survey by March 2

  • Issue Working Group applications and

identify participants by March 31 60-Day Snapshot

  • Land Use & Height Survey complete
  • Working Groups are active and

engaged

  • Continue Key Stakeholder meetings
  • Prepare key fi

ndings for City Council

  • r
October 26 November 1 November 3 CITY COUNCIL UPDATE November 8 CITY COUNCIL UPDATE

PHASE II - ISSUE IDENTIFICATION/PROGRAM INPUT MONTH 2 - 7 OR LONGER

November 2017 - April 2018

Group Input Sessions October 27 November 11 November 18 November 15 November 21 ADDITIONAL RESIDENTS METRA & BNSF NAPERVILLE PARK DISTRICT HOMEOWNER’S ASSOCIATIONS AREA BUSINESS OWNERS COMMUTERS PACE DUPAGE CHILDREN’S MUSEUM Key Stakeholder Interviews Additional stakeholders will be added as identifi ed NDP AREA SCHOOLS 5TH AVE STATION SENIOR TASK FORCE CITY COUNCIL UPDATE AFF

November December January February March April

DESIGN STORM WATER LAND USE TRAFFIC/TRANSPORTATION PARKING Working Groups Additional groups will be added as needed PEDESTRIAN SAFETY/ CONNECTIVITY