Facility Needs Update CITY COUNCIL MAY 20, 2019 Overview At the - - PowerPoint PPT Presentation

Facility Needs Update

CITY COUNCIL MAY 20, 2019

Overview

• At the April 1 City Council Workshop, staff presented information on the

existing Public Works, Parks Maintenance, and Animal Control Facilities.

• The City Council asked staff to begin researching what replacing these facilities

would look like in size/scope/cost. Staff has prepared a preliminary scope and cost estimate for discussion.

• In addition, the recent heavy rains have brought to light the drainage problems

at Fire Station #2 which are in need of addressing.

Overview (Continued)

• Public Works/Parks Facility
• Preliminary Scope
• Preliminary Cost Information
• Animal Shelter Facility
• Preliminary Scope
• Preliminary Cost Information
• Potential Sites for New Facilities
• Project Delivery Methods for New Construction
• Drainage Problems at Fire Station Number 2

Public Works-Parks Facility

• Preliminary Scope
• Staff workstations
• Secure SCADA/IT Room
• Plan and file storage vault
• Storage room for uniforms, personal protective gear, etc.
• Multi-purpose room for lunch, meetings, etcetera
• Small kitchen adjacent to multipurpose room
• Locker room with showers and restrooms
• Large shop for large equipment storage and maintenance
• Mix of covered, enclosed, and open storage for materials and smaller

equipment

Public Works-Parks Facility

• Preliminary Costs
• Building (main structure):

$3,000,000.00

• Furnishings (furniture & Equipment):

$300,000.00

• Site Improvements (parking/drainage/utility): $200,000.00
• Contingency (10%)

$300,000.00

• Design Costs (10%)

$300,000.00

• Total Preliminary Cost Estimate:

$4,100,000.00

Animal Shelter Facility

• Preliminary Scope
• 24 dog kennels
• 4 cat rooms
• 2 animal quarantine rooms
• 2 “other animal” rooms
• Vet Area
• Bonding Area
• Entry and Waiting Area
• Reception Desk
• Animal Control Staff Work Areas
• Restrooms and Staff Shower

Animal Shelter Facility

• Preliminary Costs
• Building (main structure):

$2,000,000.00

• Furnishings (furniture & Equipment):

$300,000.00

• Site Improvements (parking/drainage/utility): $100,000.00
• Contingency (10%)

$200,000.00

• Design Costs (10%)

$200,000.00

• Total Preliminary Cost Estimate:

$2,800,000.00

Potential Site Locations

• Option 1 – Existing Public Works Property
• Option 2 – Land Purchase
• Location & Cost TBD
• Would significantly increase total project cost

Available Land Available Land

?

Project Delivery Methods

• Traditional
• Design-Build

Project Delivery Methods

• Traditional
• Select a design team, award contract.
• Use bid process to select contractor.
• The Owner manages two separate contracts and

functions as a project manager of both the designer and the contractor. The owner often mediates between the two teams, and routes information between the two teams. Costs can be difficult to control as differences between the two team’s recommendations may result in lost time and less efficient solutions.

• Design-Build
• Conduct an RFQ/RFP process to select a

combined design/construction team.

• The Owner manages only one contract with a

single point of responsibility. The designer and contractor work together from the beginning as a team, providing unified project recommendations to fit the Owner's schedule and budget. Project changes are more efficient, and response times are faster. In addition, cost is easier to control.

Fire Station Number 2

Fire Station Number 2 – Drainage Problems

• The building was originally

constructed in 2004.

• Flooding occurs at doorways and

through walls, particularly along the north and east sides of the building.

• Interior spaces affected include

hallways, kitchen, bedroom, workout room, and the lounge.

• Flooding caused by lack of positive

slope away from the building, in addition to doorways and building floor being at the same elevation as the ground outside.

Fire Station Number 2 – Water Damage

Fire Station Number 2 - Solutions

• Exterior Solutions (Cost TBD)
• Engineering Department to do in-house design and bid the project when funds are available
• Scope likely to include:
• Remove and replace sidewalk along edge of building
• Re-grade surrounding grass areas
• Replace silted in French drains
• Install area drains to collect stormwater and send to storm system
• Interior Solutions (Cost TBD)
• Insurance claim to be submitted for water damage
• Scope likely to include:
• Remove and replace affected drywall, carpet, etcetera
• Roof repair/replacement

Next Steps

• New Facilities
• Staff is seeking feedback on whether to move forward with planning efforts for new facilities.
• Staff is prepared to develop a draft RFP for the new facilities if desired, along with more

detailed cost estimates and funding options for the City Council to utilize in exploring this further.

• Fire Station Number 2
• Staff is already working on an insurance claim for water damage.
• Staff plans to hire a surveyor to begin topo survey work around the building. This information

will be used by the Engineering Department to develop a project scope and cost estimate.

• The proposed improvements will be included in the annual budget process for Council

consideration.