Facilities Planning Community Update February 2018 1 AGENDA LONG - - PowerPoint PPT Presentation

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Facilities Planning Community Update February 2018 1 AGENDA LONG - - PowerPoint PPT Presentation

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Facilities Planning Community Update February 2018 1 AGENDA LONG RANGE FACILITIES PLANNING Tonight we will discuss: TIMELINE Background & Process Needs Options reviewed FACs preliminary recommendation & an

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Facilities Planning

Community Update

February 2018

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LONG RANGE FACILITIES PLANNING TIMELINE Tonight we will discuss:

  • Background & Process
  • Needs
  • Options reviewed
  • FAC’s preliminary recommendation & an additional consideration
  • Preliminary costs & tax impact
  • Key issues & potential next steps

AGENDA

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BACKGROUND & PROCESS

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LONG RANGE FACILITIES PLANNING

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LONG RANGE FACILITIES PLANNING TIMELINE 2015 Long Range Facility Planning Committee Recommendations:

  • 1. Accept District‐wide facility study

PHASE 1: LONG RANGE FACILITIES PLANNING

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LONG RANGE FACILITIES PLANNING TIMELINE 2015 Long Range Facility Planning Committee Recommendations:

  • 2. Guidelines for Phase 2

a. Develop grade configuration to create predictable and realistic transitions for students. b. Maximize existing space within District Buildings while maintaining manageable sized schools. c. Develop a capital maintenance plan that addresses immediate and long‐term needs and ensures facility equity for all schools. d. Create a plan for surplus real estate, where revenue is generated for the District or the properties are effectively repurposed.

e.

Create central location for competition and reduce the use of municipal facilities.

PHASE 1: LONG RANGE FACILITIES PLANNING

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LONG RANGE FACILITIES PLANNING TIMELINE 2015 Long Range Facility Planning Committee Recommendations:

  • 3. Proceed to Phase 2 and engage architectural and construction management

firms to support the LRFPC and implement the above recommendations.

PHASE 1: LONG RANGE FACILITIES PLANNING

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LONG RANGE FACILITIES PLANNING TIMELINE

Facilities planning put on hold due to 2016 operating referendum:

  • Operating vs. Debt referenda

○ Operating authority to exceed revenue limits for day‐to‐day expenses ○ Debt authority to borrow for large capital / construction projects

  • 2016 operating referendum of $2.6 million is paying for the following:

○ 2015‐2016 Budget deficit $850,000 ○ Curriculum $275,000 annually ○ Technology $300,000 annually ○ Personnel $450,000 annually ○ Equipment Purchases $225,000 annually ○ Facility Maintenance $500,000 annually

2016 OPERATING REFERENDUM

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PHASE 2: LONG RANGE FACILITIES PLANNING

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LONG RANGE FACILITIES PLANNING TIMELINE FAC Charge Approved August 23, 2017 FAC Charge: Key Responsibilities

  • 1. Review background & data
  • 2. Analyze facilities options
  • 3. Assess costs and tax impact
  • 4. Prepare preliminary recommendations in advance of community survey
  • 5. Prepare final advisory report to the Board

Report monthly to the Monona Grove Board of Education

FACILITIES ADVISORY COMMITTEE CHARGE

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FAC MEMBERS

2017-18 MGSD Facilities Advisory Committee

Paul Ament, Monona Rachelle Miller, Monona David Peterson, Cottage Grove Brandon Buell, Cottage Grove Randy Munn, Monona Jon Russell, Cottage Grove Jack Henrich, Cottage Grove Romar Nelson, Cottage Grove Ann Tieman, Monona Pat Howell, Monona Rebecca Ninke, Cottage Grove Jake Vetter, Cottage Grove Robb Kahl, Monona Mary O’Connor, Monona John Weinberger, Monona Meg Kramarz, Monona Jo Oyama Miller, Monona Jason McCutchin, Cottage Grove Patty Parrott, Cottage Grove

The FAC wishes to recognize the service and contribution of Diane Wiedenbeck of Cottage Grove, who served on the Committee prior to her passing earlier this year.

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CONSULTANTS

Eppstein Uhen Architects (EUA)

Planning & Design including Facilities Study

  • J. H. Findorff & Son (Findorff)

Construction Management including Budgeting & Capital Maintenance Planning

PMA Financial Network (PMA)

Financing including Tax Impact Projections

Vandewalle & Associates (Vandewalle)

Growth & Enrollment Projections including Long Range Growth Study

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PROCESS

The Facilities Advisory Committee Has:

  • Met seven times over four months
  • Reviewed background materials, including work of LRFPC
  • Analyzed enrollment projections and facilities needs
  • Reviewed & discussed seven options and associated costs
  • Narrowed to a preliminary recommendation
  • Written a preliminary report to the Board

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FACILITIES NEEDS

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NEED - ADDITIONAL CAPACITY

*Actual enrollment includes MG21 students and excludes offsite TK4 students.

525 additional students

  • ver last 10 years

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NEED - ADDITIONAL CAPACITY

*Actual enrollment includes MG21 students and excludes offsite TK4 students. **Projected enrollment excludes MG21, offsite TK4 and early childhood students. Projections assume that all increases in the 4K student population due to residential growth will attend an onsite District 4K program and that all increases in the 9‐12 grade population due to residential growth will attend the high school, not MG21.

525 additional students

  • ver last 10 years

Projected growth of

  • ver 700

students

  • ver next 10 years

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OPEN ENROLLMENT

  • Current 4K‐12 Enrollment ‐ 3075 resident / 377 non‐resident
  • School districts may only deny applications if space is not available
  • Board currently accepts only minimum number of new applications as

required by law

  • Board policy gives preference to siblings, but only if space is available
  • Open enrollment benefits:

○ Additional Revenue (if space available) ○ Helps maintain class size consistency

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NEED - ADDITIONAL CAPACITY

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NEED - ADDITIONAL CAPACITY

The Next Five Years

  • Glacial Drumlin over

capacity today

  • Taylor Prairie over

capacity in 2019‐20

  • Cottage Grove over

capacity in 2021‐22

  • HS enrollment can be

managed by limiting

  • pen enrollment

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NEED - PRIORITY CAPITAL MAINTENANCE

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NEED - RENOVATIONS

Modernization & Flexibility

  • Update classrooms
  • Additional spaces that can be used for multiple purposes
  • Expanded core spaces (IMC, gymnasium, cafeteria)

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NEED - RENOVATIONS

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NEED - OUTDOOR ATHLETICS

Primary Challenges

  • Existing athletics facilities

in disrepair

  • Shortage of on‐site

athletics facilities

  • Teams spread throughout

community sites

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OPTIONS

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CURRENT CONFIGURATION

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OPTION CONFIGURATIONS

Seven Options Explored

Similarities

  • Place 5th grade at the elementary level, district‐wide
  • Construct new elementary school school in Cottage Grove
  • Renovate existing school sites
  • Update and consolidate athletic facilities
  • Fund the full $16.4 million in priority capital maintenance needs

Differences

  • Grade Transitions vs. Neighborhood Schools
  • Grade configurations
  • Utilization of Maywood

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PRELIMINARY RECOMMENDATION

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PRELIMINARY RECOMMENDATION

Summary of Preliminary Recommendation

  • Additional Capacity: Expand 4K‐8 capacity to meet long‐term enrollment projections
  • Capital Maintenance: Address $16.4 million in priority capital maintenance
  • Renovations: Renovate existing schools to update classrooms, create more modern and

flexible learning environments, expand core spaces, and create more equity between schools

  • Athletics: Update existing facilities and centralize practice and competition fields to reduce the

use of shared facilities

An additional consideration at grades 4K-2

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PRELIMINARY RECOMMENDATION

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ADDITIONAL CONSIDERATION

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Build on District-Owned Property

  • Adjacent to Glacial Drumlin School
  • Approximately 40 acres
  • Purchase approved at October 4,

2017 MGSD Annual Meeting

PRELIMINARY RECOMMENDATION

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PRELIMINARY RECOMMENDATION

New Elementary

(Grades 3 - 5)

  • Located on district‐owned land
  • 10 sections per grade level
  • Capacity for approximately 700
  • Approximately 126,500 square

feet

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KEY CONSIDERATIONS

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MAYWOOD

Maywood is not a viable option.

  • Limited capacity

○ Capacity for approximately 300 students ‐ insufficient to meet projected long‐term enrollment growth

  • Higher operating costs

○ Opening Maywood as District school is a two‐school solution ○ Means approximately double the operating costs and operating tax impact

  • Higher remodeling costs

○ Options that involved Maywood were the most expensive ○ Maywood costs are especially high on a per square foot basis

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MAYWOOD

Maywood is not a viable option.

  • Programmatic limitations

○ Opening Maywood as a District school would mean keeping Monona middle school student in Monona ‐ either at Maywood or Winnequah ○ Difficult to provide comprehensive middle school programming to 250 students

  • Enrollment growth is projected to be in Cottage Grove

○ Additional capacity is needed in Cottage Grove, not Monona ○ Opposed to bussing elementary students outside of home community

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NICHOLS and MGHS

Nichols is currently in use.

  • Currently houses MG21 Charter School and the District Office
  • Inadequate capacity for multiple additional grade levels

MGHS is under capacity but should be monitored.

  • Projections suggest MGHS resident enrollment will near capacity in

approximately 10 years

  • Space exists on site for a future addition

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CONSEQUENCES OF INACTION

Consequences of doing nothing:

  • Projected over‐capacity in three of five buildings in the next five years
  • Strain on students and staff due to overcrowding
  • Deterioration of District buildings
  • Increase in construction and financing costs
  • Additional deferred maintenance costs

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PRELIMINARY COSTS AND TAX IMPACT

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PRELIMINARY COSTS

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Estimated Borrowing Amount: $82,020,000 to $88,750,000

Estimated Taxpayer Impact per $1,000 of Property Fair Market Value (FMV)

Highest Mill Rate (over existing level): $0.78 ‐ $0.91 Example Estimated Property Tax Impact

$100,000 FMV based on highest mill rate: $78.00 ‐ $91.00 annually $6.50 ‐ $7.58 monthly $200,000 FMV based on highest mill rate: $156.00 ‐ $182.00 annually $13.00 ‐ $15.17 monthly $400,000 FMV based on highest mill rate: $312.00 ‐ $364.00 annually $26.00 ‐ $30.33 monthly

EXAMPLE OF DEBT FINANCING SCENARIOS

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EXAMPLE OF RECURRING OPERATING SCENARIOS Estimated Operating Amount

(Recurring Override):

$840,000 ‐ $930,000 annually

Estimated Taxpayer Impact per $1,000 of Property Fair Market Value (FMV)

Highest Mill Rate (over existing level): $0.42 ‐ $0.46 Example Estimated Property Tax Impact

$100,000 FMV based on highest mill rate: $42.00 ‐ $46.00 annually $3.50 ‐ $3.83 monthly $200,000 FMV based on highest mill rate: $84.00 ‐ $92.00 annually $7.00 ‐ $7.67 monthly $400,000 FMV based on highest mill rate: $168.00 ‐ $184.00 annually $14.00 ‐ $15.33 monthly

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NEXT STEPS

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COMMUNITY ENGAGEMENT

April District‐wide community survey Mailed; completed online or in paper format

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PHASE 2: LONG RANGE FACILITIES PLANNING

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QUESTIONS & FEEDBACK

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THANK YOU

for participating!

  • Fill out the Feedback Form
  • Visit a Resource Table for more information
  • Reach out to Superintendent Dan Olson daniel.olson@mgschools.net
  • Watch for the Survey in April

www.mononagrove.org/welcome/facilities‐planning.cfm

Visit our website for even more info!

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