Eastwood Local Schools Facilities Discussion Novem ber 13, 20 13 - - PowerPoint PPT Presentation

Eastwood Local Schools

Facilities Discussion Novem ber 13, 20 13

Agenda

• Overview of our current facilities and their limits
• Funding options for any facilities project
• Options for residents including cost structures

and scope of the work

• Information on the coming community survey

Overview of Current Elementary Facilities

• Luckey

▫ No handicapped accessibility ▫ Bathroom facilities are in poor condition ▫ Windows need to be replaced ▫ Tuck pointing and exterior brick work ▫ Limited space for classroom intervention  We are using hallways which are not conducive for learning

Overview of Current Elementary Facilities

• Luckey

▫ Classrooms are undersized and extremely dated ▫ Cafeteria and kitchen are severely limited – forces a longer period of time for lunch that limits the ability to maximize utilization of support staff ▫ Poor electrical and plumbing infrastructure ▫ Overall condition of the building is poor ▫ Ventilation is poor and lack of air conditioning on the upper floors makes learning extremely difficult

Overview of Current Elementary Facilities

• Pemberville

▫ In much better shape than Luckey and has a greater useful lifespan ▫ Needs a new roof ▫ Limited handicapped accessibility ▫ Several classrooms are undersized leading to cramped conditions ▫ Bathrooms are in need of new fixtures ▫ Electrical and plumbing infrastructure needs significant updating ▫ Needs tuck pointing and sealing of exterior brick

Middle and High S chools

• Newest buildings (HS 52 and MS 42 years old)
• No plans to perform any major renovations at

this time

▫ Biggest issues are windows and roofs ▫ Middle School is 2/ 3 of the way towards complete window replacement ▫ Roofs will need to be dealt with in the next 4-5 years. ▫ Major work will need to be done in the next 10-15 years

Funding Options

• Ohio School Facilities Commission – Current state

share is down to 37%. It was 47% in 2009 – See following slide for guidelines

• Home Depot – See following slide
• General Fund – The Board could commit some of

the General Fund balance to cover costs beyond those available from other sources

• PI Levy - $265,000 per year
• Voted Bond Issue – Would have to be passed by

voters – there are some options that will be discussed later

OS FC Guidelines

• If any of the options considered involve using

m oney from the state, here are critical guidelines which will im pact any decision

▫ Must serve at least 350 students ▫ Must serve grade bands in the district or a waiver is required– K-4, 5-8, 9-12 ▫ Local Share must be at least 2% of district’s assessed valuation – roughly $4 million ▫ Based on these criteria – To qualify for state funds the district can only do a single elementary, MS, or HS or combined buildings – example - K-8, 7-12, or K-12

Home Depot Funds

• How can the district use these dollars to help

deal with facilities projects?

▫ Total funds are $10.125 million for 15 years beginning in 2015. There will be no payment and they will not be on the duplicate in 2030 ▫ If the district wanted a lump sum, we could sell notes against the proceeds and realize around $7.5 million ▫ These funds will be utilized in some fashion to improve our facilities and infrastructure

Funding Options - S ummary

• Ohio School Facilities Commission – limited

projects can be funded

• Home Depot – $7.5 million
• General Fund
• PI Levy - $265,000 per year
• Voted Bond Issue

#1 - Basic Improvements at Luckey and Pemberville

• Funding sources would be Home Depot and

General Fund – No state money will be available for this option

• First order of business will be to make both

buildings handicapped accessible.

• Estim ated cost to just bring the buildings

up to code - $5 million

▫ Elevators, handicapped restrooms on each floor, plumbing, electrical service, fixtures, stair guardrails

#1 - Basic Improvements at Luckey and Pemberville

• Any additional work such as HVAC, windows at

Luckey, roofs, some minor finishes, ceiling work to do HVAC work will have to fit into the roughly $9 million budget for this project

• Would need to use general fund dollars to do

additional work - $1.5 million

S cope of the Renovation Work

• Luckey

▫ Plumbing and electrical upgrades ▫ Would look to add HVAC ▫ Replace roof ▫ Would replace windows if the budget allows ▫ Code mandates ▫ Some minor finishes to dress things up ▫ Basic work will be to make building ADA compliant, up to code, roof, windows, and HVAC

S cope of the Renovation Work

• Luckey

▫ There is no current space available for an elevator and handicapped restrooms– we will be mandated to have one on each floor ▫ Best option would be to add on to the east side ▫ Would get expanded cafeteria and kitchen along with space for an elevator and handicapped restrooms ▫ Would also gain some needed space for intervention – kids are currently in the hallways

S cope of the Renovation Work

• Pemberville

▫ Handicapped accessibility – mobility and restrooms – there are spaces available to create the handicapped restrooms

 Elevator will be a challenge – looking at southwest corner

▫ HVAC would be a goal ▫ Replace roof – most needy in the district ▫ Minor finishes

Option #2 – Enhanced Facility Proj ects in Luckey and Pemberville

• There are several options that the district could

consider if residents are interested in a more thorough renovation of the current buildings or possibly new construction.

• Option 1 presented a basic renovation of each

building that makes them ADA compliant, provides HVAC, new roofs and some minor upgrades to the finishes

• With an additional bond issue more could be done

to make the buildings feel and operate like new

#2 – Enhanced Facility Proj ects in Luckey and Pemberville

• Goals for a larger renovation project

▫ Make the buildings more secure by altering the entry points if possible ▫ Make sure that enough classroom space exists to comfortably have 2 sections of K-4 at Luckey and 3 sections of K-4 at Pemberville ▫ Make sure that all systems and major structures have been refurbished or replaced – will allow PI dollars to be dedicated more towards transportation and campus buildings

#2 – Enhanced Facility Proj ects in Luckey and Pemberville

• Specific Ideas Beyond Option 1

▫ Addition to Pemberville on Pine St. side for office and cafeteria space – re-route daytime entry to Pine St. with new driveway and visitor parking ▫ Tuck point and seal all exterior brick on both buildings ▫ Improvement to current restrooms and plumbing ▫ Replace windows at Pemberville ▫ Convert current spaces to new student uses ▫ Gym and gym floor improvements ▫ New interior fixtures and trims as budget would allow

#2 – Enhanced Facility Proj ects in Luckey and Pemberville

• Total costs would be $13.5 m illion

▫ $8 m illion would be budgeted for Pem berville ▫ $5.5 m illion for Luckey

• Would require a small tax increase of roughly

1.45 mills

• Home Depot funds would be used to offset the

costs as well as some general fund dollars

#2 – Enhanced Facility Proj ects in Luckey and Pemberville

• Residents may wish to go beyond renovating the

current structures and wish to build new or complete an OSFC grade renovation to Pemberville

▫ Building a new facility in Pemberville will be challenging

• Estimate to build a new Luckey – $11 million
• Estimate to build a new Pemberville - $13.5 million

(Renovation based on OSFC guidelines is estimated to be around $12.5 million)

• Estimated Price tag – 4.6 mills

#2 - S ummary

• If residents wanted to keep the buildings in the

villages and provide a more robust renovation or even replacement, there are options

• Renovation Option – Estimated 1.45 mills
• New Construction – Estimated 4.6 mills
• There are obviously many different options

when considering the scope of what could be

• done. This provides options at the high and low

range.

Option #3 – Central Campus

• The only realistic option other than keeping

elementary buildings in both villages is to consolidate all students on the central campus.

• This can be done in multiple ways that are

financially feasible.

• Whether we build a new facility or look to link

facilities closer together, the costs are roughly the same in terms of the basic OSFC cost

#3 – Central Campus

• This option is the only one that qualifies for state

funds from the Ohio School Facilities Commission

• The total cost for a new facility are estimated to

be between $18.4 and $18.5 million

• Eastwood will qualify for an approximate 37%

state share – Approximately $6.7 million

• Eastwood’s costs are estimated at $11.7 million

for the basic local share

Central Campus Options

• No decisions need to be m ade at this tim e
• Base costs for buildings are the sam e
• LFIs are going to be in the $1 m illion to

$1.5 m illion range

• Configuration of the building and its

location will be m ade at a later date

EXISTING SITE CONDITIONS Eastwood Local Schools POTENTIAL SITE DEVELOPMENT EXISTING CONDITIONS Fanning Howey

EXISTING SITE CONDITIONS

Parking and Driveways

Playground Parking Service

Eastwood Local Schools POTENTIAL SITE DEVELOPMENT Option A NEW PK-5

• APPROX. 78 ,0 0 0 sf

2-Story Classroom Wing Cafeteria and Gym Admin

Fanning Howey

Optional Drive Connection

PK-5 9-12 6-8

EXISTING SITE CONDITIONS

Parking and Driveways

Eastwood Local Schools POTENTIAL SITE DEVELOPMENT Option B NEW 4-8 BUILDING

• APPROX. 76,0 0 0 sf

Fanning Howey

Service Parking Parking

Relocated Baseball Relocated Soccer

PK-3 9-12 4-8

How can we build new without collecting more from taxpayers?

Current levy collections that would be involved

• Current Bond Issue on HS Addition

▫ Collects 1.7 mills and will be paid off in December 2023 – Payment is roughly $300,000 per year

• Current PI Levy renewed last week

▫ Current PI Levy has an effective rate of 1.1 mills

• Total of current levies
• 2.8 Mills

How can we make bond payments without taxpayers paying more?

1. Taxpayers could approve a 2.1 mill bond issue sometime in 2014

• 2. The district could use $300,000 from the annual

collections of the Home Depot funds to make payments on the remaining bonds on the HS addition starting in 2015 – Auditor would no longer collect 1.7 mills

• 3. District would pass a resolution telling the Auditor

to only collect .5 mills of the renewed PI levy starting in 2015

• 4. Total new taxes collected starting in 2015 – 2.6

mills

No new taxes

Current Taxes – through 20 14 New Taxes – Begin in 20 15

• 1.7 m ills on current

HS bonds

• 1.1 m ills on current

PI Levy

• 2.8 m ills collected

through 20 14

• 2.1 m ills – New Bond

Issue

• .5 m ills – reduced

current PI Levy

• 2.6 m ills collected

starting in 20 15

One Other Central Campus Consideration

• There are academic savings – we continue to lose

30 minutes per day with shuttles – that equates to 13 days of school per year

• There will be a operational savings

▫ There will be staff savings of roughly $110,000 ▫ There are also other probable savings to be had when combining grade levels on one campus that will vary from year to year depending on class size ▫ There are savings to be had when consolidating facilities

S ummary

• Following page has a chart with all of the

different options and costs

p Partial Renovation For Luckey and Pemberville p Enhanced options for replacement of Luckey and/or Pemberville p Central Campus Scope of Project

Partial renovation to Luckey and Pemberville to make buildings ADA

• compliant. Also add HVAC

$13.5 million – Enhanced renovation which adds space and replaces all major ticket items $24.5 million - involve building new Luckey and Pemberville Build a new facility

• n the Central

Campus

Local Cost of Project $9,000,000 $13,500,000 – $24,500,000 $12,000,000 without LFI State Funds

$0 $0 $6,700,000

Home Depot

$7,500,000 $7,500,000 $7,500,000

General Fund $$ to be used

$1,500,000 $1,000,000 $1,000,000 - $1,500,000

Net Tax Increase

$0 A range between 1.45 and 4.6 Mills $0

Next S teps

• We will be sending out a brochure to voters in

the district and posting this information on our website.

• We will be conducting a phone survey beginning
• n Tuesday December 3rd
• The survey will have some general questions as

well as questions about the various facility

• ptions
• We need you to respond if called!