Community Workshop Facilities Planning for the Future November 7, - - PowerPoint PPT Presentation

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Community Workshop Facilities Planning for the Future November 7, - - PowerPoint PPT Presentation

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Facilities Planning for the Future November 7, 2017 WAUWATOSA SCHOOL DISTRICT Community Workshop Facilities Planning for the Future November 7, 2017 Tosa Schools Moving Forward Together Facilities Planning for the Future

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WAUWATOSA SCHOOL DISTRICT

Community Workshop

“Facilities Planning for the Future”

November 7, 2017 “Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 2

Introductions

  • School Board Members
  • District Administration
  • Facility Advisory Committee (FAC)
  • Resources – VJS Construction Services & Plunkett Raysich Architects

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 3

Agenda

  • Welcome
  • WSD Vision – Mission - Inspire
  • Information Sharing
  • Wauwatosa Overview
  • Financial Overview
  • Capital Maintenance
  • Facilities Assessment
  • Facility Advisory Committee
  • Community Feedback – Interactive Table Discussion
  • Report Out
  • Next Steps

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 4

Opening Question

  • What Do YOU Value In The Wauwatosa School District?

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 5

United With Parents And The Community, The Wauwatosa School District Delivers An Outstanding Education That Equips And Inspires Our Students To Conquer Their Challenges Now And In The Future. Our Mission

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 6

Points of Pride

  • 97 % Of Students Graduate In Four Years
  • 88 % Of Students Have Taken At Least One Advanced Placement Class
  • 158 AP Scholars In 2016-2017
  • Washington Post’s Most Challenging High Schools List
  • Teachers Recognized At State And National Level For Their Expertise
  • Student Work Recognized Nationally
  • Why It Matters? It’s Our Promise To The Community, In Action.

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 7

MAP Reading Assessment: Literacy is on the rise!

Elementary (SK-5) Middle School (6-8) “Facilities Planning for the Future”

November 7, 2017

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Forward Exam: Wauwatosa Students Grew Faster Than The Statewide Average In ELA And Math

English Language Arts (3-8) Mathematics (3-8)

+3.0 pp +1.7 pp +1.9 pp +0.3 pp

“Facilities Planning for the Future”

November 7, 2017

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Participation In AP Courses And Exams Has Steadily Risen Among Wauwatosa Students AP Course Participation AP Exam Participation “Facilities Planning for the Future”

November 7, 2017

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“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

October 2017

NOT ADA COMPLIANT TO TODAY’S STANDARDS. Buildings not air conditioned.

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WSD Neighborhood Schools

  • Core Part of Our Identity As A District
  • Community Opposed Consolidating Schools In The Past
  • School Board Has Protected And Maintained That Community

Decision

  • We Plan To Maintain Walkable Neighborhood Schools

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 12

District Strategic Plan

  • No Short-Term Borrowing To Meet Operational Expenses
  • Address Facility Needs
  • LRP Identified Development Of A Long Range Facility Plan As A Priority
  • Highly Effective Teachers And Staff
  • Continuous Improvement In Student Learning
  • Sound Stewardship Of Resources
  • Community Relationships To Benefit Students

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 13

Financial Update

  • No Debt
  • No Short-Term Borrowing To Meet Day-To-Day Obligations
  • Strategic Objective To Be Sound Stewards Of Public Money
  • School District Levy Is Separate From Other Taxing Entities

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 14

74.83%

10 20 30 40 50 60 70 80

92 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18

Percent Year

55.58% 20.80% 27.21%

Property Tax & State Resources

Revenue History

“Facilities Planning for the Future”

November 7, 2017

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51.4 52.0 49.9 52.2 55.2 58.2 57.5 57.9 58.8 46.8 43.9 44.7 39.6 40.1 39.4 39.6 42.4 42.5 41.1 41.5 43.0 45.1 46.8 47.0 45.0 45.9 43.3 43.7 45.3 47.0 46.7

$20 $30 $40 $50 $60 88 89 90 91 92 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18

Millions Tax Levy History in Estimated 2018 Constant Dollars

“Facilities Planning for the Future”

November 7, 2017

* Introduce Melissa

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SLIDE 16

Facilities Maintenance Plan

The Cost of Maintaining our Facilities & Sites “Facilities Planning for the Future”

November 7, 2017

  • Operating Expenses
  • Day-to-day Needs
  • Examples: Anything From Supplies To Small Contractor Repairs Including But Not

Limited To Preventative Maintenance, Permits, Inspections, Etc.

  • Small Project Budget/Expenses
  • Projects That Cost Less Than $5,000
  • Examples: Installing A New Sink, Carpet In A Classroom, Painting, Water Fountains, Etc.
  • Capital Improvement Budget/Expenses
  • Projects That Cost More Than $5,000
  • Examples: Boiler Repair/Replacement, Classroom Upgrades, Athletic And Theater

Improvements, Parking Lot Construction, Etc.

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SLIDE 17

Facilities Maintenance Plan

The Cost of Maintaining our Facilities & Sites “Facilities Planning for the Future”

November 7, 2017

Annual Budget

(5 Year Average)

  • Operating Expenses
  • $4,285,769 Per Year
  • Small Project Budget (<$5,000)
  • $418,076 Per Year
  • Capital Improvement Budget (>$5,000)
  • $5,355,769 Per Year

Operating Expenses 43% Small Projects 4% Capital Projects 53%

Operations Budget (5 Year Average)

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Facilities Maintenance Plan

“Facilities Planning for the Future”

November 7, 2017

40.0 32.4 49.0 45.9 41.2 25.5 44.5 47.1 46.4 33.8 33.1 56.4 39.9 41.2 10 20 30 40 50 60 Age vs. Expected Useful Life HVAC Equipment Expected Useful Life Age of Equipment

*Data from Performance Services, Inc. (PSI) Facilities Study 2016

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Facilities Maintenance Plan

The Cost of Maintaining our Facilities & Sites “Facilities Planning for the Future”

November 7, 2017

0% 2% 4% 6% 8% 10% 12% 14% 16% 18% 20% 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 Percentage (%) of Facilities Budget spent on Emergency work

Emergency Facilities Budget

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Washington – 2016/2017

“Facilities Planning for the Future”

November 7, 2017

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“Facilities Planning for the Future”

November 7, 2017

Washington – 2016/2017

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SLIDE 22

“Facilities Planning for the Future”

November 7, 2017

Washington – 2016/2017

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SLIDE 23

“Facilities Planning for the Future”

November 7, 2017

West – 2015/2016

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SLIDE 24

“Facilities Planning for the Future”

November 7, 2017

Building Components

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SLIDE 25

“Facilities Planning for the Future”

November 7, 2017

Pre-Existing Conditions

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“Facilities Planning for the Future”

November 7, 2017

Pre-Existing Conditions

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SLIDE 27

“Facilities Planning for the Future”

November 7, 2017

Pre-Existing Conditions

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Facilities Maintenance Plan

The Cost of Maintaining our Facilities & Sites “Facilities Planning for the Future”

November 7, 2017

Looking Ahead To 2018/2019 Budget

  • Operating Expenses
  • Add For Day-to-day

Emergency Operations

  • Small Project Budget (<$5,000)
  • Add For Small Emergency

Repairs

  • Capital Improvement Budget

(>$5,000)

  • Proposed Budget Of

$4,305,000

$2,500,000 $200,000 $75,000 $1,200,000 $300,000 $15,000 $15,000

Proposed Capital Improvement Budget 2018/2019

West Boilers and HVAC West FAB LAB Upgrade West Theater Wall Longfellow Parking Lot Longfellow Façade Madison Play Structure decking Washington Play Structure decking

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“Facilities Planning for the Future”

November 7, 2017

Existing Conditions

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“Facilities Planning for the Future”

November 7, 2017

Existing Conditions

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“Facilities Planning for the Future”

November 7, 2017

Existing Conditions

* Introduce Nick

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Facilities Assessment

Facilities Study

  • Review Team:
  • PRA (Architectural)
  • Graef (Structural)
  • PSI (MEP)
  • Ramaker (Pools)
  • All Buildings Reviewed
  • Maintenance Needs

Identified

  • Prioritized List of Needs

Educational Space

  • Capacity Analysis
  • Current Space Utilization

Mapping

  • Facility Operations Reviews

w/ Each Principal

Cost Estimates

  • Estimating Team:
  • Scherrer Construction
  • High Level Maintenance

Pricing

  • Prioritization of Needs

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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Facilities Assessment

Review The Full Report Online:

www.wauwatosaschools.org

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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Facilities Assessment – Key Findings

Mechanical & Electrical Systems

  • Significantly Beyond Expected Lifespan
  • Inefficient Systems
  • Limited Controls Resulting In Poor

Temperature Regulation

  • Poor Air Quality
  • Limited Air Conditioning
  • Insufficient Power For Digital Age

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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Facilities Assessment – Key Findings

Building Exteriors

  • Failing Single Pane Windows
  • Masonry Walls Needing Repair
  • Door Replacement
  • Failing Asphalt
  • Sidewalks Needing Replacement

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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Facilities Assessment – Key Findings

Accessibility

  • Americans With Disabilities Act (ADA)
  • Significant Deficiencies At Several

Elementary Schools

  • Site Access & Secure Entrances
  • Toilet Rooms
  • Limited Elevator Access

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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Facilities Maintenance Summary

Key Findings

  • Facilities Maintenance Needs Are Significant
  • WSD Has Been Proactive With Prioritizing And Maintaining Facilities And Sites

Within A Limited Budget

  • Most Facilities, While Generally In Working Order, Have Major Systems That

Have Significantly Exceeded Their Expected Useful Life And Will Require Significant Investment To Replace

  • Accessibility Is A Significant Issue In Several Elementary School Buildings.
  • Total Estimated Cost As Of December 2016 Was $153 Million To Address All

Items Identified

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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Facilities Advisory Committee

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

  • Magnitude Of Maintenance Needs Prompted District To Pause And

Consider How Best To Move Forward

  • Need For Greater Community Input At This Point Was Identified
  • FAC Members, Role Of WSD Administration, Board, Staff, Parents,

Community Members

  • FAC Charge

* Introduce Lisa/Ben

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Facilities Advisory Committee

  • Committee Has Met 14 Times Since February, 2017
  • Toured All 14 Facilities
  • Key Learning
  • Facilities Assessment
  • Modern Learning Environments
  • Option Development
  • Cost Estimating
  • School Finance & Tax Impact
  • Identified Project Drivers (Equity, Community Assets, Modern Learning

Environments)

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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Needs & Challenges

  • Aging Facilities With Very Significant Maintenance Needs
  • Safety And Security
  • Accessibility To All Students, Staff, Parents And Community Members
  • Community Access To Buildings
  • Education Has Changed - Modern Learning Environments

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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“Facilities Planning for the Future”

November 7, 2017

https://static1.squarespace.com/

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“Facilities Planning for the Future”

November 7, 2017

https://www.iot-now.com/wp-content/

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“Facilities Planning for the Future”

November 7, 2017

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“Facilities Planning for the Future”

November 7, 2017

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“Facilities Planning for the Future”

November 7, 2017

http://adamschristianschool.org/about/history/

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“Facilities Planning for the Future”

November 7, 2017

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SLIDE 47

“Facilities Planning for the Future”

November 7, 2017

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FAC - Model School

  • HVAC / Thermal Comfort Very Important
  • Safe And Secure
  • Community Accessible
  • Open And Flexible
  • Natural Light
  • Fully Accessible Buildings And Grounds
  • Able To Accommodate Enrollment Flux
  • Timeless Design
  • Good Parking / Drop-Off Organization

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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FAC - Model School

  • Collaborative Learning Spaces
  • Design For Project Based Learning
  • Classrooms!
  • Dedicated, Specific Art And Music Spaces
  • Performance Space (Stage)
  • Modern, Safe, Accessible Outdoor Play Areas
  • Comfortable Eating Spaces (Student Commons)

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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$0 $348,625,654 Preliminary Long Range Master Plan Conceptual/Preliminary Not Final

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“Facilities Planning for the Future”

November 7, 2017

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final

Required Abatement (1) FF&E @ Eisenhower, Madison & Fisher All Maintenance @ Eisenhower, Madison & Fisher Added Space/Learning Environments @ Eisenhower, Madison & Montessori (7) New Elementary Schools

$0 $348,625,654

Preliminary Cost Estimates Preliminary Cost Estimates

$179,875,756 $179,875,756

Itemized Total

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“Facilities Planning for the Future”

November 7, 2017

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final

Interior Finishes (Maintenance/Upgrades*) Other than Eisenhower & Madison Accessibility (Maintenance/Upgrades*) Other than Eisenhower & Madison Roofing (Maintenance/Upgrades*) Other than Eisenhower & Madison Structural (Maintenance/Upgrades*) Other than Eisenhower & Madison

$0 $348,625,654

Preliminary Cost Estimates Preliminary Cost Estimates

$19,368,648 $199,244,404

Itemized Total

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SLIDE 53

“Facilities Planning for the Future”

November 7, 2017

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final Required Abatement (2) All Maintenance @ East & West HS Replacement Pool at Longfellow MS All Maintenance @ Longfellow & Whitman MS

$0 $348,625,654

Preliminary Cost Estimates Preliminary Cost Estimates

$66,256,250 $265,500,654

Itemized Total

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SLIDE 54

“Facilities Planning for the Future”

November 7, 2017

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final

Heavy Renovations to CTE/Tech Ed @ East & West HS Heavy Renovations to CTE/Tech Ed @ Whitman & Longfellow MS

$0 $348,625,654

Preliminary Cost Estimates Preliminary Cost Estimates

$10,000,000 $275,500,654

Itemized Total

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SLIDE 55

“Facilities Planning for the Future”

November 7, 2017

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final

FF&E @ Whitman & Longfellow MS FF&E @ East & West HS

$0 $348,625,654

Preliminary Cost Estimates Preliminary Cost Estimates

$6,000,000 $281,500,654

Itemized Total

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SLIDE 56

“Facilities Planning for the Future”

November 7, 2017

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final

Renovations/Updated Learning Environments @ East & West HS

$0 $348,625,654

Preliminary Cost Estimates Preliminary Cost Estimates

$32,625,000 $314,125,654

Itemized Total

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SLIDE 57

“Facilities Planning for the Future”

November 7, 2017

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final

Field Houses @ East & West HS

$0 $348,625,654

Preliminary Cost Estimates Preliminary Cost Estimates

$26,000,000 $340,125,654

Itemized Total

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SLIDE 58

“Facilities Planning for the Future”

November 7, 2017

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final

Active Tosa @ Whitman & Longfellow MS Senior Center @ Longfellow MS

$0 $348,625,654

Preliminary Cost Estimates Preliminary Cost Estimates

$7,500,000 $347,625,654

Itemized Total

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SLIDE 59

$0 $348,625,654

“Facilities Planning for the Future”

November 7, 2017

Heavy Renovations to FACE/Culinary @ Whitman & Longfellow MS

Preliminary Long Range Master Plan Conceptual/Preliminary Not Final Preliminary Cost Estimates Preliminary Cost Estimates

$7,500,000 $348,625,654

Itemized Total * Dr. Ertl next

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Community Feedback – Question 1

  • What Core Community Values Should The WSD

Facilities Embrace?

  • Security
  • Equity
  • Accessibility
  • Safety
  • Technology
  • Community Spaces & Access
  • Modern Learning
  • Athletics / Performing Arts / Extra Curricular Activities

“Facilities Planning for the Future”

November 7, 2017

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SLIDE 61

Community Feedback – Question 2

  • Looking Forward To Potential Solutions, How Would You

Prioritize the Identified Needs For The District’s Long Range Master Plan?

“Facilities Planning for the Future”

November 7, 2017

  • Safety & Security
  • Accessibility
  • Furniture
  • Lighting
  • Climate Control – A/C
  • New Elementary Schools
  • Maintenance
  • Community Space/Access
  • Active Tosa
  • HS Fieldhouses
  • Modern Learning Environments
  • CTE/Tech Ed
  • Pool Maintenance/Upgrades
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2017-2018 Draft Planning Timeline

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

October 2017 November 2017 December 2017

  • Jan. – Feb.

2018 March – April 2018 May - June 2018

  • Community

Workshops

  • Community

Workshops

  • Summary of

Feedback

  • District Wide

Newsletter

  • Community

Wide Survey Strategy and Development

  • Community

Survey (4 Weeks)

  • Your Input

Matters

  • Assess Survey

Results

  • Refine Options
  • FAC Rec’d Board
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SLIDE 63

Next Steps

  • Community Survey (Early Spring 2018)
  • Survey Results(late Spring 2018)
  • Options Refinement (Early Summer 2018)
  • Potential - Board Resolution (Late Summer 2018)
  • Potential - Referendum Information & Outreach (Fall 2018)
  • Potential - Facilities Referendum (November 6, 2018)

“Facilities Planning for the Future”

November 7, 2017

Tosa Schools – Moving Forward Together

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SLIDE 64

Wauwatosa School District

Facilities Planning Services