FACILITIES AND CAPITAL PROJECTS UPDATE Board of Education Meeting - - PowerPoint PPT Presentation

FACILITIES AND CAPITAL PROJECTS UPDATE

Board of Education Meeting March 15, 2018

Prioritization

• Life Safety
• Strategic Plan
• Age/Need of

Facility

• Impact on

Students/ Instructional Program

Access to Building

• Summer School

closures

• Impact on

students

• Duration of

projects

Efficiencies

• Bidding

considerations

• Access to

facilities

• Construction

scheduling

PROJECT PRIORITIZATION

Financial Considerations

STRATEGIC PLAN TIMELINE

Year 1 Year 2 Years 3-5

Assess/ Determine Facility Needs Conduct Outdoor Facility Study Identify Auditorium Needs Develop 10-Year Improvement Plan Finalize Plan for FHS/CHS Outdoor Facilities Replace Stadium Turf Create Plan for Bathrooms/ Locker Rooms Conduct Review of Potential Energy Efficiencies Identify Timeline of Life Safety Study Implement Plan for Learning Space Renovations Identify Parking Lot, Traffic Flow, Pedestrian Safety Needs Identify Flexible Facility Needs

Organizational Effectiveness: Facility Quality

CAPITAL IMPROVEMENT PROJECT LOCATION AGE/CONDITION

Roof Repairs and Replacement P , F, C, S, H Approximately 40% of total roof square footage nearing life expectancy by 2021 Mechanical Equipment Replacement P , F, C, S, H 25-40 years old; many systems

• riginal to buildings

Bathroom/ Locker Room Renovations P , F, C, H Original to buildings; inadequate exhaust and plumbing; ADA accessibility Artificial Turf Carpet/Track Replacement P , F, C, S, H Surpassing life expectancy Classroom Renovations P , F, C, S, H 21st century classrooms to transform educational space from traditional to collaborative Kitchen Renovations F 20+ years old with inadequate equipment, serving space, and plumbing

STRATEGIC PLAN PRIORITIES

2017-2018 FACILITY IMPROVEMENT UPDATE

SHS Cafeteria FHS Media Center SHS Locker Rooms SHS Restrooms CHS Foods Lab FHS Athletic Fields

OUTDOOR FACILITY STUDY

• Based upon field observations and study results, the following is a recommended

ranking of the school’s facilities that require the most attention ranked from most needed to least needed.

School Tennis Courts Athletic Track Turf Field Schaumburg Demolition of existing asphalt, re-surface Complete Demo and Rebuild Complete Demo and Rebuild Fremd Demolition of existing asphalt, re-surface Complete Demo and Rebuild Complete Demo and Rebuild Palatine Demolition of existing asphalt, re-surface Complete Demo and Rebuild Remove and Replace Carpet Hoffman Estates Demolition of existing asphalt, re-surface Resurface Remove and Replace Carpet Conant Demolition of existing asphalt, re-surface Resurface Remove and Replace Carpet

SUMMER 2018: LIFE SAFETY PROJECT

• Final 2010 life safety

project

• Fremd HS – Auditorium

chiller replacement and primary plant consolidation

• Cooling redundancy for

building

• Increased energy

efficiency

SUMMER 2018: CONANT HIGH SCHOOL WASHROOM RENOVATIONS

• Renovation to all student

washroom restrooms while school is closed

• Replacement of domestic

plumbing

• Updates to washroom electric

and exhaust

• ADA Compliance
• Addition of fire suppression

system

SUMMER 2018: CONANT HIGH SCHOOL ROOF REPLACEMENT

• Roof area over

cafeteria/ main hallway

• 30+ years old

SUMMER 2018: FREMD HIGH SCHOOL ROOF REPLACEMENT

• Roof replacement over

auditorium in conjunction with life safety chiller replacement

• 25+ years old

STADIUM TURF AND TRACK REPLACEMENTS

• Replacement of stadium turf

and track at Schaumburg High School and Fremd High School

• Replacement of original turf

carpet (10+ years old)

• Replacement of drainage

medium under stadium

• Reuse existing EPDM rubber

fill in stadium

• Replace existing track
• Anticipated timeline: May 15-

September 15

SUMMER 2018: PHASE I HOFFMAN ESTATES PARKING LOT RENOVATION

• Redesign primary student

drop-off locations for greater efficiency, safety, and traffic flow

• Defined lanes for buses

and cars

• Permanent curbing at main

entrance

• Designated parent drop-off

locations

• Phase II to include student

lot, west lot, and integration with Higgins Education Center lot

2018-2019: HEHS MEDIA CENTER

• Renovation to portion of

media center

• Collaborative work areas
• T

echnology integration and support desks

• Study/lab spaces for individual

student and classroom use

SUMMER 2018: TENNIS COURT REPAIRS

• T

ennis Court repairs due to excessive cracking and joint separation

• Resurface all existing

courts

• Add additional layer of

asphalt to improve insulation to courts

2018 MECHANICAL UPGRADES

School Mechanical Equipment Unit Date Installed Domestic Water Heater 1980 Air‐Handling Equipment Upgrades 1977 Control Systems Generator Auditorium Mech Renovation 1975 Air‐Handling Equipment Upgrades 1970 Generator Control Systems Air‐Handling Equipment Upgrades 1965 Generator Control Systems Chiller Upgrades 1995 Gym/Locker Rm Domestic WH 1976 Air‐Handling Equipment Upgrades 1976 Control Systems Generator Air‐Handling Equipment Upgrades 1990 Control Systems Generator Palatine Fremd Conant Schaumburg Hoffman

CHS ATHLETIC FIELDS

• Install underground water

drainage system

• Re-grade all playing surfaces
• Reposition playing fields to

provide additional practice field space

• Walking path for use by

physical education classes and improved access to athletic fields

• Recommendation for

renovation under review with timeline and bid recommendation date to be determined

LIFE SAFETY STUDY UPDATE

• Possible items identified on 2018/2019 survey:
• Mechanical equipment replacement
• Roof replacements
• Door/window replacements
• Generator/ emergency power upgrade
• Elevators
• Additional system integration into fire alarm

system

• Intercom AV System

Life Safety Process Anticipated Timeline L/S Study Commenced Underway L/S Study Completed Fall 2018 L/S Study Submitted to ISBE Fall 2018 L/S Approval by ISBE Spring 2019

• Roof replacements
• Mechanical equipment replacement
• Phase II-HEHS Parking Lot
• Security camera/system upgrades
• LED lighting upgrades
• Flexible classroom updates
• Life cycle replacement (equipment, carpet, etc.)

5-YEAR OUTLOOK: O/M FUND

Additional capital projects reviewed annually due to age, condition, & building needs

• Continuation of 2018 identified Life Safety projects
• Continuation of mechanical equipment upgrades
• Continuation of roof replacements
• Continuation of restroom and locker room renovations
• Continuation of items from strategic plan based upon

identified needs (auditoriums, outdoor facilities, etc.)

• Continued life cycle replacements and energy efficiency

updates in O/M

• Continuation of flexible classroom updates

CAPITAL PROJECT PLANNING: 2022-2026

2018-2019 FACILITY IMPROVEMENTS BY FUND

Operations and Maintenance Fund

• T

ennis Court Repairs

• Parking Lot

Paving Work

• Roof

Replacement

• Abatement of

CHS washrooms

• Equipment

Replacement Capital Projects Funds

• Washroom

Renovations

• Stadium

renovations

• Media Center

Renovation

• Outdoor Field

Renovations Life Safety Fund

• Chiller

replacement

• Future project

allocation under 2018 study

Estimated Cost: $3 million Estimated Cost: $8.7 million (exclusive of CHS Field renovations – cost TBD) Estimated Cost: $4 million

FY18 Operating Fund Budget Plan T

• tal Revenue

$249.3 mil T

• tal Expenses

$241.1 mil

• Op. Fund Budget Balance

$8.2 mil

FINANCIAL PLANNING

FY19 Estimated Transfer Amounts Life Safety Fund $3.0 mil Capital Projects Fund* $10.0 mil T

• tal Transfers

$13.0 mil

Inter-fund transfers will be comprised of the FY18 operating budget surplus as well as existing reserves. Inter-fund transfers will fund future capital and life safety projects without need to issue debt.

*Pending CHS athletic field review

AnticipatedTimeline Action March 15, 2018 Bid Approval (Turf/Track,Washrooms, Roofs, Paving) April/May 2018 Bid Approval (Paving, Media Centers, Field Renovations-TBD) April 2018 Financial Projection Update Presentation April-August 2018 Budget Development (Operating Funds)

UPCOMING FINANCIAL SEQUENCE

Future Budget Considerations:

• Ending Budget Position in Current and Future

Years

• Newly identified Life Safety Projects/ Estimated Costs
• Continued budget efficiencies
• Legislative Changes

QUESTIONS?