Facilities Advisory Committee December 12, 2017 AGENDA 1. Welcome - - PowerPoint PPT Presentation

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Facilities Advisory Committee December 12, 2017 AGENDA 1. Welcome - - PowerPoint PPT Presentation

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Facilities Advisory Committee December 12, 2017 AGENDA 1. Welcome & Goals for Tonight Dan Olson, MGSD 2. Committee Charge Dan Olson, MGSD 3. Facility Option History / Programming Dan Olson, MGSD 4. Review Planning Options Bob Vajgrt, EUA 5.

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SLIDE 1

Facilities Advisory Committee

December 12, 2017

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SLIDE 2
  • 1. Welcome & Goals for Tonight

Dan Olson, MGSD

  • 2. Committee Charge

Dan Olson, MGSD

  • 3. Facility Option History / Programming

Dan Olson, MGSD

  • 4. Review Planning Options

Bob Vajgrt, EUA

  • 5. Discussion
  • 6. Cost Estimates

Peter Saidon, Findorff

  • 7. Discussion
  • 8. Next Steps & Upcoming Schedule

Dan Olson, MGSD

AGENDA

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SLIDE 3
  • 1. Review and discuss facility options and costs
  • 2. Share input on options

OUR GOALS FOR TONIGHT

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SLIDE 4

FACILITIES ADVISORY COMMITTEE

Charged with:

  • 1. Review background & data
  • 2. Analyze facilities options
  • 3. Assess costs and tax impact
  • 4. Prepare preliminary recommendations
  • 5. Report monthly to the Monona Grove Board of Education
  • 6. Prepare final advisory report to the Board
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SLIDE 5

GUIDING PRINCIPLES

How Does FAC Fairly Analyze Different Options?

  • School facilities should offer a welcoming and engaging environment

designed for 21st‐century learning

  • School facilities should provide space for future enrollment growth
  • School facilities should represent good value
  • School facilities should be equitable and align with community values
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SLIDE 6

2015

Long‐Range Facilities Planning Committee generated 5 options

  • Grade transitions model (entire Cottage Grove grade stays together)
  • Neighborhood schools model (Cottage Grove school divided by attendance

zones)

2016

Options narrowed by Board based on various academic, social and financial factors

OPTION DEVELOPMENT BACKGROUND

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SLIDE 7

CURRENT GRADE CONFIGURATION

Our Conclusions

  • There is no single best grade‐configuration model. The District can operate effectively under

different grade configurations.

  • There should be District‐wide alignment in the transition to Glacial Drumlin at 6th grade.
  • The grade structure should, to the degree possible, avoid bussing children out of their home

communities.

  • Long‐term consistency is important.
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SLIDE 8

Facilities Options

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SLIDE 9

Current Grade Configuration

Academic Factors:

  • Affects achievement (especially K and grades 6‐9)
  • School transitions for students (also Social)
  • Grade/group sizes
  • Size of building

Financial Factors:

  • Cost of student travel
  • Effect on other neighborhood schools
  • Building design

Social Factors:

  • Parent involvement
  • Interaction between grade levels

(also Academic)

  • Student travel time (also Financial)

GRADE CONFIGURATION

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SLIDE 10

GRADE CONFIGURATION

Grade configurations charts do NOT include open enrollment students.

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SLIDE 11

Grade Configuration

Academic Factors:

  • Cottage Grove grade levels are split
  • Fifth grade in elementary setting

Financial Factors:

  • Minimal remodeling at TP, CGS, GDS
  • More 4K classrooms in District building
  • Need to build new school

Social Factors:

  • Three transitions before high school
  • Boundaries may need to change
  • Open enrollment students more likely

to attend same school

  • Equity may be a challenge (also Academic)

OPTION A - ELEMENTARY NEIGHBORHOOD SCHOOLS MODEL

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SLIDE 12

OPTION A (4K-K; 1-5; 6-8, 9-12; Winnequah 4K-5)

TAYLOR PRAIRIE 4K-K WINNEQUAH 4K-5 NEW ELEMENTARY 1-5 COTTAGE GROVE 1-5 GLACIAL DRUMLIN 6-8

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TEST

Grade configurations charts do NOT include open enrollment students.

OPTION A (4K-K; 1-5; 6-8, 9-12; Winnequah 4K-5)

TEST

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Grade Configuration

Academic Factors:

  • Fifth grade in elementary setting
  • Grade levels can plan together since

they are in the same building

Financial Factors:

  • Minimal remodeling at TP, CGS, GDS
  • Need to build new school

Social Factors:

  • No attendance boundaries to create
  • Equity since all grades levels stay together
  • Larger enrollment in upper

elementary grades

  • Four transitions before high school

OPTION B - ELEMENTARY GRADE TRANSITIONS MODEL

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SLIDE 15

TAYLOR PRAIRIE 4K-K WINNEQUAH 4K-5 NEW ELEMENTARY 3-5 COTTAGE GROVE 1-2 GLACIAL DRUMLIN 6-8

OPTION B (4K-K; 1-2; 3-5; 6-8, 9-12; Winnequah 4K-5)

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SLIDE 16

Grade configurations charts do NOT include open enrollment students.

OPTION B (4K-K; 1-2; 3-5; 6-8, 9-12; Winnequah 4K-5)

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Grade Configuration

Academic Factors:

  • Cottage Grove grade levels are split
  • Cottage Grove 5th grade remains in middle school setting
  • Monona middle school potentially small music and encore class sizes

Financial Factors:

  • Minimal remodeling at TP, CGS, GDS
  • Major renovations at Maywood
  • More 4K classrooms in District building
  • Need to build new school
  • Additional staffing costs to provide equitable middle school

programming

Social Factors:

  • Three transitions before high school
  • Boundaries may need to change
  • Equity may be a challenge (also Academic)

OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

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SLIDE 18

TAYLOR PRAIRIE 4K-K WINNEQUAH 4K-5 NEW ELEMENTARY 1-4 COTTAGE GROVE 1-4 GLACIAL DRUMLIN 5-8

OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

MAYWOOD 6-8

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SLIDE 19

OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

Grade configurations charts do NOT include open enrollment students.

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OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

Taylor Prairie School Renovation

Grades 4K - K Sections 4K - (4) K - (13)

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OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

Cottage Grove School Renovation

Grades 1 - 4 Sections 5 each grade (6 bubble rooms)

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New Elementary School (on District Land)

Grades 1 - 4 Sections 5 each grade Approx Square Feet 87,980

OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

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OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

Glacial Drumlin School Renovation

Grades 5 - 8 Sections 8 each grade (8 bubble rooms)

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Winnequah School Renovations

Grades 4K - 5 Sections 4K (2) K - 5 (4 each grade) (3 Bubble Classrooms)

OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

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OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

Maywood School Renovation

Grades 6 - 8 Sections 4 each grade

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Grade Configuration

Academic Factors:

  • Cottage Grove grade levels can plan together since they are in same

building

  • Cottage Grove 5th grade remains in middle school setting
  • Monona middle school potentially small music and encore class sizes

Financial Factors:

  • Minimal remodeling at TP, CGS, GDS
  • Major renovations at Maywood
  • More 4K classrooms in District building
  • Need to build new school
  • Additional staffing costs to provide equitable middle school

programming

Social Factors:

  • No attendance boundaries to create in CG
  • Equity in each community since all grade levels stay together
  • Four transitions before HS in CG

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

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SLIDE 27

TAYLOR PRAIRIE 4K-K WINNEQUAH 4K-5 NEW ELEMENTARY 3-4 COTTAGE GROVE 1-2 GLACIAL DRUMLIN 5-8 MAYWOOD 6-8

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

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SLIDE 28

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

Grade configurations charts do NOT include open enrollment students.

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SLIDE 29

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

Taylor Prairie School Renovation

Grades 4K - K Sections 4K - (4) K - (13)

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Cottage Grove School Renovation

Grades 1 - 2 Sections 11 each grade (3 bubble rooms)

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

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SLIDE 31

New Elementary School (on District Land)

Grades 3 - 4 Sections 10 each grade Approx Square Feet 87,980

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

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SLIDE 32

Glacial Drumlin School Renovation

Grades 5 - 8 Sections 8 each grade (8 bubble rooms)

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

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SLIDE 33

Winnequah School Renovations

Grades 4K - 5 Sections 4K (2) K - 5 (4 each grade) (3 Bubble Classrooms)

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

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SLIDE 34

Maywood School Renovation

Grades 6 - 8 Sections 4 each grade

OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

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Discussion

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Divide into two groups ‐ Monona & Cottage Grove Sit in two concentric circles. Q1

  • Cottage Grove on the inside, Monona on the outside.
  • Cottage Grove discuss question #1 & switch to outside.
  • Monona residents discuss question #1.

Q2

  • Monona residents remain in inside circle.
  • Monona residents discuss question #2 & switch to outside.
  • Cottage Grove residents discuss question #2.

THE SOCRATIC CIRCLE

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SLIDE 37

Q1 Which represents the best way to organize our growing district ‐ through “neighborhood schools” or through a “transitions” model? Why? Q2 In the context of facilities planning, what does EQUITY mean to you? Given limited resources and multiple needs, how do we best achieve equity?

QUESTIONS

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SLIDE 38

Break

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Costs

Capital Maintenance Plan

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Capital Maintenance Plan

Preliminary Cost Budgets are…

  • Based on conceptual scope
  • Consistent with costs on similar projects
  • Maintenance only
  • Comprehensive total project costs

○ Materials, installation, fees, furniture, technology, bond, contingencies, etc.

Preliminary Cost Budgets are not…

  • Final
  • Based on a defined scope of work
  • Detailed estimate
  • Inclusive of operational costs
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PRIORITY MAINTENANCE BY BUILDING

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PRIORITY MAINTENANCE - BY BUILDING

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PRIORITY MAINTENANCE - COST/SF

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PRIORITY MAINTENANCE BY CATEGORY

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PRIORITY MAINTENANCE - BY CATEGORY

Fire protection is not included with the Priority Maintenance Items.

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Costs

Facility Options

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Facility Options

Preliminary Cost Budgets are…

  • Based on conceptual scope
  • Consistent with costs on similar projects
  • Maintenance only
  • Comprehensive total project costs

○ Materials, installation, fees, furniture, technology, bond, contingencies, etc.

Preliminary Cost Budgets are not…

  • Final
  • Based on a defined scope of work
  • Detailed estimate
  • Inclusive of athletic needs, High School needs or operational costs
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Facility Options

Preliminary Cost Budgets assume

Light Renovation Removal and replacement of existing finishes including but not limited to paint, flooring, and ceiling. Heavy Renovation Removal and replacement of finishes, casework. Alteration to doors, borrowed lites and wall

  • configurations. Adjustments to mechanical, electrical, and plumbing systems (excludes building‐

wide system replacement). Would not include concrete slab alterations. New Construction Added building square footage to include structures, enclosures, and finishes.

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OVERALL COST SUMMARY

OPTION A

Elementary Neighborhood Schools Model

$59,592,500 - $64,022,500 OPTION B

Elementary Grade Transitions Model

$65,247,500 - $70,257,500 OPTION C1

K-8 Community Schools Model

(neighborhood schools)

$67,020,000 - $72,380,000 OPTION C2

K-8 Community Schools Model

(grade transitions)

$67,020,000 - $72,380,000

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OPTION A - ELEMENTARY NEIGHBORHOOD SCHOOLS MODEL

Cost ranges for the High School and Athletic Fields are to be determined.

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OPTION B - ELEMENTARY GRADE TRANSITIONS MODEL

Cost ranges for the High School and Athletic Fields are to be determined.

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OPTION C1 - K-8 COMMUNITY SCHOOLS MODEL (neighborhood schools)

Cost ranges for the High School and Athletic Fields are to be determined.

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OPTION C2 - K-8 COMMUNITY SCHOOLS MODEL (grade transitions)

Cost ranges for the High School and Athletic Fields are to be determined.

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OVERALL COST SUMMARY

OPTION A

Elementary Neighborhood Schools Model

$59,592,500 - $64,022,500 OPTION B

Elementary Grade Transitions Model

$65,247,500 - $70,257,500 OPTION C1

K-8 Community Schools Model

(neighborhood schools)

$67,020,000 - $72,380,000 OPTION C2

K-8 Community Schools Model

(grade transitions)

$67,020,000 - $72,380,000

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Reflection/Discussion

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UPDATED SCHEDULE

  • Jan. 9

Understand athletic and High School needs and discussion of options Jan 23 Financial impact and review key learnings and narrowing options Jan 30 Option(s) refinement and develop preliminary recommendation Reconvene in May 2018 to review community survey input

FACILITIES ADVISORY COMMITTEE

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Thank you for your participation!

See you January 9, 2018

Understanding Athletic Needs and Financial Impact