Facilities Committee Superintendent Advisory Committee Tonights - - PowerPoint PPT Presentation

Superintendent Advisory Committee

North Monterey County USD

Facilities Committee

Tonight’s agenda

6:15 pm

10 min break Facilities Overview

7:00 pm

Conclusio n

5:30 pm

Introductio ns Project Approval Process

Governance Team Message

Facilities Committee

• Governance Team wants to:
• Continue to improve, update, & modernize our facilities

in order to ensure a safe, sufficient, & equitable learning environment

• Develop a short- and long-term facilities plan to meet

capacity.

• Priorities: Resources are maximized in order to provide

facilities that 21st Century Learning.

Committee Purpose & Goals

Facilities Committee

• Purpose of the Facilities Committee is to serve as an

advisory committee to the Superintendent

• With the goal of Informing and Updating
• 10-Year Facilities Master Plan (FMP), including:
• Deferred Maintenance Plan (DMP)
• Routine Restricted Maintenance (RRM)
• Technology Infrastructure Plan

Previous Committees

Facilities Committee

• Plans are flexible, a “living” document and success is

dependent on realization of project funding.

• The last Facilities Committee completed its work in 2013

and resulted in the 5-Year Facilities Master Plan, 2012/13 – 2016/17. The committee advised the Superintendent on project needs at that time and helped prioritize Priority 1 & Priority 2 project lists for the 2013 Measure H Bond.

• Addendum to FMP completed 2017

Facilities Committee timeline

2018 2019 Update FMP Review list priority projects Intro - Overview High School Elkhorn Castroville Prunedale Echo Valley Middle Central Bay/ FMO&T DO/ Asset Mgmt

Facilities Master Planning

Purpose of FMP

Facilities Master Plan

• Assess, define and prioritize current & future facility needs
• Focus on improvements that address enrollment

projections

• ngoing projections
• Develop cost estimates and funding plan
• Provide conceptual plans and construction schedules
• Report out to the public
• Establish a procedure and timeline for updating facility

needs

Updating FMP

“How to” Update Facilities Master Plan

• Facility committee meetings to identify and prioritize

facility needs for each site

• Review current facility condition
• Recommend facility improvements
• Bi-annual updates to the Facility Master Plan
• FMP update every two years
• Comprehensive update to the Facility Master Plan every 5

years

Funding Sources FMP Projects

• District Contributions
• Deferred Maintenance Program
• Routine Restricted Maintenance
• State matching funds
• Modernization Funding 60/40 Split
• New Construction Funding 50/50 Split
• Joint-Use Projects (I.e., Hartnell)
• General Obligation Bond
• Grant opportunities

Glossary of terms

School Construction Management

State Agencies Glossary

Department of Toxic Substances Control

DTSC

Division of State Architect

DSA

School Facilities Planning Division CA Dept. of Education

SFPD/CDE

Office of Public School Construction

OPSC

State Allocation Board

SAB CA Energy Commission

School Construction Management

Laws & Legal Glossary

Asbestos Hazard Emergency Response Act. Part of Code of Federal Regulations, Ch 40, Part 763, E Subpart E.

AHERA

California Environmental Quality Act. Requires environmental review of all projects.

CEQA

Implementation of Williams v. State lawsuit, SB550, Ch.900. Maintain clean, safe & functional school per evaluation forms.

Good Repair

Earthquake resistant design & construction for all public schools: seismic, plan review, inspections, & special tests.

Field Act

Contractors on public works projects must pay workers prevailing wage rates.

DIR – Prevailing Wage

Standards for School Facilities Construction set in the CA Code of Regulations (Div I, Ch13, Subchapter 1.)

Title 5

School Construction Management

Contracting Glossary

(Delivery Method) Separate trade contracts with District for portion of project Multiple Prime Written description of material, equip., & workmanship Specifications Request for Quotation – to perform work RFQ Established labor rates on government financed projects Prevailing Wage Surety company bound in the event of a default in performance of contractor Performance Bond Guaranteed Maximum Price GMP Design-Build: (Delivery Method) 1 contract combining construction & design DB Design-Bid-Build (Delivery Method) DBB A contractor that has a contract with prime contractor, not the district Subcontractor Lease-Lease Back. (Delivery Method) LLB

Routine Restricted Maintenance

Ongoing maintenance of school buildings. To repair, restore or renovate school property, including:

• Regularly scheduled maintenance
• Periodic repair of plumbing, heating, air conditioning,

electrical, roofing and floor systems

Deferred Maintenance

Use when the buildings, systems and equipment require major repair or replacement

• Floor covering and paving
• Painting
• Electrical
• Heating and ventilation systems
• Roofing
• Plumbing
• Hazardous abatement

Public Contract Code

Competitive Bidding (Applies to projects >$15,000) Must award to lowest responsive and responsible There are two Public Contract Code sections (20161 and 20162) that mandate that California public works projects be competitively bid. The public works competitive bidding laws are intended to eliminate favoritism, fraud and corruption in the awarding of public contracts.

Public Contract Code

Responsible Bidder Must be a licensed contractor who has not been barred from government contracts for prior misconduct. In addition, a responsible bidder must have the equipment and skills necessary to perform the work in question or have a subcontractor who has those particular skills. If the bidder is deemed not responsible because it does not meet the above criteria, the public agency need not award the contract to the lowest bidder.

Public Contract Code

Responsive Bidder The second requirement is that the bid be responsive. Quite simply, the bid must be an unconditional offer to provide the goods and services that are being bid upon and the bid must comply with all the bid procedures that are set forth in the requirements of the bid documents. For example, a bid which excludes a portion of the work which was to be bid on is deemed non-responsive.

Public Contract Code

CUPCCAA

• Public agencies (including LEAs) may elect to become

subject to the California Uniform Public Construction Accounting Act (CUPCCAA)

• CUPCCAA raises the bid threshold from $15,000 to

$45,000 and defines an informal bid procedure for projects up to $175,000

• NMCUSD is registered with the state controller to
• perate by the requirements set forth in CUPCCAA

Public Contract Code

CUPCCAA Bidding Includes

• Annual advertising for contractors
• Maintain bidders list
• Projects <$45,000 may be let by negotiated contract
• r purchase order
• Projects $45,000 - $175,000, informal bid
• Projects over $175,000, must be formally bid

Come back in fifteen minutes

Break

• ur team

Roles & Responsibilities

• Keep facilities clean on a daily basis
• Identify & report any safety issues or

facility concerns

• Perform minor maintenance repairs

(bulb replacement)

Custodial Team

• Maintain landscaping district wide

(mowing, edging, pruning, irrigation repairs, minor turf repairs)

Grounds Team

• Perform maintenance related repairs

• Preventive maintenance (filter

Maintenance Team

Roles & Responsibilities (cont’d)

• Grounds & Maintenance
• Construction project management
• Compliance construction project
• Seek & obtain funding

Project Management

• Assess Site
• Oversee custodians
• Enter work orders

Site Principals

Various Sources of Funding

Plan & Procure Funding

School Projects Process

1 2

Facilities Master Plan Deferred Maintenance Plan Emergency Safety/ Health

Identify & Prioritize Projects

6-18 months DSA, CDE, DTSC, OPSC, CGS, Monterey County, Coastal Commission, North Co. Fire, TAMC

Agency Design Approvals

Formalize Plans and Specifications into Construction Documents

Design Board Approval to Procee

5 3 4 6

Conceptual Designs Preliminary Designs Project & Construction Estimates

Select Design Team

Select method of delivery Begin pre-agency approvals (CEQA, EIRs)

Construction, Register w/DIR, progress reports, formal closeout, notices

• f completion and

payments

Construction & Closeout

Board Approval of Construction Contract,

• btain bonds &

insurance for project from contractor & contract execution

Award Contract

Project Inspector (IOR) Special Inspection Testing Labs (LOR) Qualified Storm Water Pollution Prevention Specialist (QSP)

Contract for Construction Services

9 7 8 1

30-Day Process Advertise, job walk,

• pen bids, select lowest

responsible bidder

Public Bidding

website features

NMCUSD Facilities & Bond

CBOC

Facilities

Home

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Q&A

Thank you

Thanks for participating!