Arts & Culture Facilities Plan Arts Facilities Advisory - - PowerPoint PPT Presentation

Arts Facilities Advisory Committee

Arts & Culture Facilities Plan

June 24, 2019

Arts Facilities Advisory Committee

Membership (October 2018 to present): Jennifer Webb, Co-Chair Roz Seyednejad, Co-Chair Bobbie Burgers Michael Evans Eric Fiss Paul Tutsch Jason Wexler Deborah Tiffany, Arts & Culture Advisory Committee Representative Craig Cameron, Council Liaison

Today’s Agenda

• 1. Project Introduction
• 2. Study Process
• 3. Study Outcomes
• a. current state analysis
• b. future demand analysis
• 4. Facility Development Options
• 5. Recommendations

Project Introduction

Project Introduction

Goals of the Study

• 1. Comprehensive, data-driven review of existing District-owned facilities, including:
• utilization analysis
• functional assessment of programming and support spaces
• building condition assessment
• 2. Community organizations high-level needs assessment
• 3. Future demand analysis
• 4. Development of facility options and strategies to meet the projected demand

Project Introduction

District-owned facilities considered for the comprehensive review:

Ferry Building Music Box Silk Purse Art Museum Gleneagles Community Centre West Vancouver Community Centre West Vancouver Memorial Library Seniors’ Activity Centre Klee Wyck Property

Study Process

2019 Study Process – Overview

Facility Tours & Interviews Final

Jan Feb Mar Apr May Jun Jul

Report to Council June 24, 2019 Community Stakeholders Workshop May 8, 2019 AFAC Strategy Session Staff Workshop Community Engagement

Study Process – Engagement

Group # Engaged Examples Advisory Committees 2 Arts & Culture Facilities Advisory Committee (AFAC), Arts & Culture Advisory Committee District-Owned 9 Gleneagles Community Centre, Music Box, Silk Purse, Art Museum Community Organizations 42 North Shore Artists’ Guild, Artmania, Dramaworks, Dance Conservatory, West Vancouver Community Arts Council Schools 16 School District #45, Mulgrave Independent School, Collingwood Independent School Parks 15 All parks that support arts & culture events Places of Worship 7 West Vancouver's Baptist Church, St. Francis-in-the-Wood Total 89

(excluding two advisory committees)

Study Process – Analysis

Where does programming take place:

Study Process – Analysis

Types of programming:

Study Process – Analysis

Timing of programming offered:

Study Process – Analysis

Capacity in each space:

Study Process – Analysis

Art Museum

Study Process – Analysis

Study Outcomes

Study Outcomes – Current State Analysis

District-owned facilities

• wide range of arts and culture programming offered from 9 facilities
• visual arts programming was the most popular program type offered

(~10,500 hours/year = 5 dedicated spaces all year), followed by music programming (~5,800 hours/year = 3 dedicated spaces all year)

• each facility has limited capacity for additional programming

Community organizations

• lack of affordable support space (administration and storage)
• difficult to locate and pay for rehearsal and performance space

Study Outcomes – Current State Analysis

G = Good A = Acceptable P = Poor

Study Outcomes – Future Demand Analysis

Demand Factors

• Population Growth
• Population Demographics
• District Strategic Directions
• Community Growth

Requirements

• Latent Community Demand

Study Outcomes – Future Projected Need

Ceramic Arts Gallery Movement Meeting/Lecture Multipurpose Music - Large Music - Small Special Rehearsal

Facility Development Options

Klee Wyck

Recommendation:

A subcommittee of the Arts Facilities Advisory Committee be established to determine future uses

• f the Klee Wyck site and bring forward

recommendations to Council by December 1, 2019.

• low public traffic activities due to site location and

access; not suitable for an arts and culture centre

• culture or recreation activities in accordance with the

property bequest

• activities that do not adversely impact the residential

neighbourhood

Facility Development Option #1 – Two Facilities

Art Museum

~1,100 m2 (12,000 ft2)

Community Arts Centre ~1,200 m2 (13,000 ft2) Total Area = ~2,300 m2 (25,000 ft2)

Potential supplementary amenities: bistro, grand lobby and expanded retail space = ~400 m2 (4,300 ft2) Further Study

Program Space: large divisible gallery space, gallery storage, temporary collection storage, permanent collection storage and exhibition preparation workroom Administration: office (1), workstations (4), part-time workstations (2), digitizing station (1) and administration storage Facility Support: lobby, gift shop and loading/unloading zone Program Space: gallery (2) and storage; rehearsal space and storage; change rooms; large multipurpose room and storage; medium multipurpose room and storage; small multipurpose room and storage; and kitchen Administration: office (1), workstations (4), part-time workstations (2), meeting room, business centre, storage and breakout room Community Organizations: rentable offices (4), office storage, rentable storage closets: small (6), medium (4) and large (2) Facility Support: vestibule, lobby, reception, café, gift shop and loading/unloading zone

Facility Development Option #2 – One Facility

Potential supplementary amenities: bistro, grand lobby and expanded retail space = ~400 m2 (4,300 ft2) Further Study

Program Space: gallery (2) and storage; rehearsal and storage; change rooms; large multipurpose room and storage; medium multipurpose room and storage; small multipurpose room and storage; and kitchen Administration: office (1), workstations (4), part-time workstations (2), meeting room, business centre, storage and breakout room Community Organizations: rentable offices (4), office storage, rentable storage closets: small (6), medium (4) and large (2) Art Museum: large divisible gallery space, gift shop, gallery storage, temporary collection storage, permanent collection storage, exhibition preparation workroom, office (1), workstations (4), touchdown workstations (2), digitizing station (1) and administration storage Facility Support: vestibule, lobby, reception, café, gift shop and loading/unloading zone

Arts and Culture Centre (with Art Museum)

~1,950 m2 (21,000 ft2)

Facility Development Costing

Rough Cost Estimate (Class D, +/- 25%)

Recommendations

Recommendations

• 1. Klee Wyck
• create subcommittee to determine best use of site and make recommendations by

Dec 2019

• 2. Facility Development Options
• explore the feasibility of Options #1 and #2 through site identification analysis, facility

and operations planning and make recommendations by Dec 2019

• 3. District-Owned Facility Improvements
• assess and perform facility renovation improvements to facilities suitable for long-term

use to better serve arts and culture programming

• 4. Community Grants
• Support Grant: help offset administration and support storage space costs
• Performance Grant: help small organizations access performance and rehearsal space
• 5. Create information database
• help the community access arts and culture programming spaces with a community

space rental database

Recommendations

Arts & Culture Facilities Plan Business Case Development (both options)

 Site Location Identification and Feasibility Analysis  Detailed Facility and Operations Planning  Economic Analysis  Concept Plan

Schematic Design Construction

Jan-June 2019

Pending Council Approval TBD TBD TBD Pending Council Approval

Questions

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