Exhibitor Training Wednesday, October 21, 2020 Important Dates - - PowerPoint PPT Presentation

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Exhibitor Training Wednesday, October 21, 2020 Important Dates - - PowerPoint PPT Presentation

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Exhibitor Training Wednesday, October 21, 2020 Important Dates October 22: Exhibitor Access to Virtual Booth Space & Attendee List An email with login information will be sent to the person who registered the booth. October 28: 11 AM CST:

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Exhibitor Training

Wednesday, October 21, 2020

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November 10, 2020

Important Dates

October 22: Exhibitor Access to Virtual Booth Space & Attendee List An email with login information will be sent to the person who registered the booth. October 28: 11 AM CST: Exhibitor Q & A with GTR Staff Do you have questions now that you’ve begun setting up your booth? Attend to ask your questions. October 29: Attendees Receive Access to Virtual Symposium & Expo November 10: 8:30 AM–4:30 PM – Live event November 11-13: Virtual Platform remains open to schedule additional 1:1 meetings.

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Plan on having your booth “set up” by November 3 to get the most attendee exposure.

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November 10, 2020

Schedule – Nov. 10, 2020

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8:30 AM – 9:30 AM: Panel Presentation 9:30 AM - 11:00 AM: Exhibit Hall 11:00 AM – 12:00 PM: Break-Out Session 1 12:00 PM – 1:00 PM: Exhibit Hall 1:00 PM – 2:00 PM: Break-Out Session 2 2:00 PM – 3:30 PM: Exhibit Hall 3:30 PM – 4:30 PM: Closing Keynote

Exhibit Hall Open 8:30 AM – 4:30 PM 4 Hours Dedicated to Exhibitor Hall Time Product Showcases 8:30 AM – 4:30 PM See Product Showcase Schedule

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November 10, 2020

Booth Administrator Access

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Access will be sent to the email of the person listed on your booth registration on Thursday, October 22. Set up your profile

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November 10, 2020

Add Additional Booth Personnel - 1

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Midwest IFT Webpage

  • 1. View Booth Personnel to Identify

Current Registrations

  • 2. Register Booth Personnel Not Already

Registered

https://www.chicagoift.org/midwest-virtual-expo/

GTR/Pathable Platform

  • 1. Login to GTR/Pathable Platform
  • 2. Go to Accounts and Edit my

Organization https://midwestift.pathable.co/

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November 10, 2020

Add Additional Booth Personnel - 2

6 Ignore the sentence on lead retrieval

  • 1. Click on the +
  • 2. Start typing a name or

scroll to search

  • 3. Click on name and add
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November 10, 2020

Build Your Booth – 2 Ways to Access

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1 2

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November 10, 2020

Build Your Booth

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Each booth is prepopulated with the name, description, and product/service category. Click on Manage button to add/modify content.

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November 10, 2020

Build Your Booth

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Upload Logo Upload Banner Update / Modify Description Add / Modify Tags Click SAVE after every update

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November 10, 2020

Build Your Booth

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Add Product Offerings Link to Videos – Vimeo / YouTube Add links to social media Click SAVE after every update Add website URL

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November 10, 2020

Build Your Booth

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Click on Back to… to view your changes Create Polls Upload Files – Brochures, Flyers, Catalogs, etc. (pdf or word)

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November 10, 2020

Build Your Booth – Create Polls

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November 10, 2020

Build Your Booth – Add Files

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November 10, 2020

Build Your Booth – Add a Discussion

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Engage attendees even before the Expo officially opens..

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November 10, 2020

Engaging Attendees

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Getting Attendees to Visit Your Booth You will have access to the attendee profiles beginning October 29. The profiles are searchable by company, job title, location, etc. Invite attendees to visit your booth by sending a message or inviting to a meeting. Meetings can be scheduled anytime before or during the Expo, but they can only take place

  • nce the event goes live from November 10-

13. During the event, send out messages via the networking rooms inviting attendees to visit your booth. When Attendees Visit Your Booth

  • 1. Engage them in “Chats”. Exhibitor booth

personnel can conduct online chats to gauge interest and to determine which breakout room to assign them. The text content of any attendee who you “chat’ with in your “booth” is saved can be downloaded after the event so you know exactly what was said to whom for follow up.

  • 2. Engage them in 1:1 Face-to-Face Meetings

via Zoom. Invite attendees for personal “Zoom Breakouts with one or more exhibitor booth personnel. These meetings can be recorded.

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November 10, 2020

Engaging Attendees

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November 10, 2020

Engaging Attendees Before the Expo

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  • 1. On Friday, November 6, we will send out the entire attendee list to the person who

registered your booth. A final list will be sent after the event.

  • 2. Use the list to help you sort by job titles, companies, etc., to identify attendees

you’d like to invite to visit your booth.

  • 3. Send messages to individual attendees or to small groups.
  • 4. Post discussions in the various discussion boards under networking.
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November 10, 2020

Engaging Attendees During & After the Expo

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Scheduling Meetings When you invite an attendee to meet, they receive an email in the system and to their personal email box.

  • 1. A link to your meeting is automatically added to both the attendee and exhibitor

agendas.

  • 2. Once you connect, ask for their contact information so you can connect outside

the platform, if necessary.

  • 3. You can meet any time from 8:30 AM Nov. 10 through 4:30 PM Nov. 13 using the

Zoom GTR/Pathable system.

  • 4. Schedule meetings any time with attendees using your own virtual meeting

system.

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November 10, 2020

Follow up with Attendees After the Expo

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November 10, 2020

Showcase Your Company

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Become a Sponsor. All sponsor logos with links to website scroll across the platform

  • webpage. All sponsors are listed on the sponsor page. Gold sponsorship includes a

dedicated eblast, a product demonstration, and full page ad. ($750, $500, or $250) Conduct a Product Demonstration or a Virtual Tour. Share a presentation, conduct a demonstration, or give a virtual tour. Attendees can sign up to attend live or watch the recording on demand. ($500) Send a Dedicated eBlast. Sent to the entire mailing list, exhibitors can invite people to visit their booth, set up meetings, and share the latest they have to offer. ($500) Place an Ad in the Exhibitor Guide. Showcase your company by placing a logo, half page, or full page ad near your listing. ($50, $125, $250)

https://www.chicagoift.org/midwest-virtual-expo/sponsor/

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November 10, 2020

Sponsorship Opportunities

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November 10, 2020

Taking a Tour

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Your personal agenda – your meetings, product demos, & symposium sessions Alphabetical listing of each exhibitor Schedule and descriptions of product demos - also on demand Discussion Boards – post to engage attendees PDF of Exhibitor Guide Will show messages / emails received

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November 10, 2020

Questions?

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CSIFT:

  • General questions: SuppliersNight@ChicagoIFT.org
  • Specific platform questions: mcooper@ChicagoIFT.org

MNIFT:

  • General questions: BusinessOffice@IAMI411.org (Isaiah / Josh)
  • Specific platform questions: mcooper@iami411.org (Michael)

630.916.4960 (CSIFT) and 630.268.0656 (MNIFT)