Exhibitor Training Wednesday, October 21, 2020 Important Dates - PowerPoint PPT Presentation

Exhibitor Training Wednesday, October 21, 2020

Important Dates October 22: Exhibitor Access to Virtual Booth Space & Attendee List An email with login information will be sent to the person who registered the booth. October 28: 11 AM CST: Exhibitor Q & A with GTR Staff Do you have questions now that you’ve begun setting up your booth? Attend to ask your questions. October 29: Attendees Receive Access to Virtual Symposium & Expo November 10: 8:30 AM–4:30 PM – Live event November 11-13: Virtual Platform remains open to schedule additional 1:1 meetings . Plan on having your booth “set up” by November 3 to get the most attendee exposure. November 10, 2020 2

Schedule – Nov. 10, 2020 Exhibit Hall Open 8:30 AM – 9:30 AM: Panel Presentation 8:30 AM – 4:30 PM 9:30 AM - 11:00 AM: Exhibit Hall 4 Hours Dedicated to 11:00 AM – 12:00 PM: Break-Out Session 1 Exhibitor Hall Time 12:00 PM – 1:00 PM: Exhibit Hall Product Showcases 1:00 PM – 2:00 PM: Break-Out Session 2 8:30 AM – 4:30 PM 2:00 PM – 3:30 PM: Exhibit Hall See Product 3:30 PM – 4:30 PM: Closing Keynote Showcase Schedule November 10, 2020 3

Booth Administrator Access Access will be sent to the email of the person listed on your booth registration on Thursday, October 22. Set up your profile November 10, 2020 4

Add Additional Booth Personnel - 1 Midwest IFT Webpage GTR/Pathable Platform 1. View Booth Personnel to Identify 1. Login to GTR/Pathable Platform Current Registrations 2. Go to Accounts and Edit my 2. Register Booth Personnel Not Already Organization Registered https://www.chicagoift.org/midwest-virtual-expo/ https://midwestift.pathable.co/ November 10, 2020 5

Add Additional Booth Personnel - 2 Ignore the sentence on lead retrieval 1. Click on the + 2. Start typing a name or scroll to search 3. Click on name and add November 10, 2020 6

Build Your Booth – 2 Ways to Access 1 2 November 10, 2020 7

Build Your Booth Each booth is prepopulated with the name, description, and product/service category. Click on Manage button to add/modify content. November 10, 2020 8

Build Your Booth Update / Modify Description Upload Logo Upload Banner Add / Modify Tags Click SAVE after every update November 10, 2020 9

Build Your Booth Add Product Offerings Link to Videos – Vimeo / YouTube Add website URL Add links to social media Click SAVE after every update November 10, 2020 10

Build Your Booth Click on Back to… to view your changes Create Polls Upload Files – Brochures, Flyers, Catalogs, etc. (pdf or word) November 10, 2020 11

Build Your Booth – Create Polls November 10, 2020 12

Build Your Booth – Add Files November 10, 2020 13

Build Your Booth – Add a Discussion Engage attendees even before the Expo officially opens.. November 10, 2020 14

Engaging Attendees Getting Attendees to Visit Your Booth When Attendees Visit Your Booth You will have access to the attendee profiles 1. Engage them in “ Chats ”. Exhibitor booth beginning October 29. The profiles are personnel can conduct online chats to gauge searchable by company, job title, location, etc. interest and to determine which breakout room to assign them. Invite attendees to visit your booth by The text content of any attendee who you sending a message or inviting to a meeting. “chat’ with in your “booth” is saved can be Meetings can be scheduled anytime before or downloaded after the event so you know during the Expo, but they can only take place exactly what was said to whom for follow up. once the event goes live from November 10- 13. 2. Engage them in 1:1 Face-to-Face Meetings via Zoom. Invite attendees for personal During the event, send out messages via the “Zoom Breakouts with one or more exhibitor networking rooms inviting attendees to visit booth personnel. These meetings can be your booth. recorded. November 10, 2020 15

Engaging Attendees November 10, 2020 16

Engaging Attendees Before the Expo 1. On Friday, November 6, we will send out the entire attendee list to the person who registered your booth. A final list will be sent after the event. 2. Use the list to help you sort by job titles, companies, etc., to identify attendees you’d like to invite to visit your booth. 3. Send messages to individual attendees or to small groups. 4. Post discussions in the various discussion boards under networking. November 10, 2020 17

Engaging Attendees During & After the Expo Scheduling Meetings When you invite an attendee to meet, they receive an email in the system and to their personal email box. 1. A link to your meeting is automatically added to both the attendee and exhibitor agendas. 2. Once you connect, ask for their contact information so you can connect outside the platform, if necessary. 3. You can meet any time from 8:30 AM Nov. 10 through 4:30 PM Nov. 13 using the Zoom GTR/Pathable system. 4. Schedule meetings any time with attendees using your own virtual meeting system . November 10, 2020 18

Follow up with Attendees After the Expo November 10, 2020 19

Showcase Your Company Become a Sponsor. All sponsor logos with links to website scroll across the platform webpage. All sponsors are listed on the sponsor page. Gold sponsorship includes a dedicated eblast, a product demonstration, and full page ad. ($750, $500, or $250) Conduct a Product Demonstration or a Virtual Tour. Share a presentation, conduct a demonstration, or give a virtual tour. Attendees can sign up to attend live or watch the recording on demand. ($500) Send a Dedicated eBlast. Sent to the entire mailing list, exhibitors can invite people to visit their booth, set up meetings, and share the latest they have to offer. ($500) Place an Ad in the Exhibitor Guide. Showcase your company by placing a logo, half page, or full page ad near your listing. ($50, $125, $250) https://www.chicagoift.org/midwest-virtual-expo/sponsor/ November 10, 2020 20

Sponsorship Opportunities November 10, 2020 21

Taking a Tour Your personal Will show Schedule and Discussion PDF of Alphabetical agenda – your messages descriptions of Boards – post to Exhibitor listing of each meetings, product / emails product demos - engage Guide exhibitor demos, & received also on demand attendees symposium sessions November 10, 2020 22

Questions? CSIFT: • General questions: SuppliersNight@ChicagoIFT.org • Specific platform questions: mcooper@ChicagoIFT.org MNIFT: • General questions: BusinessOffice@IAMI411.org (Isaiah / Josh) • Specific platform questions: mcooper@iami411.org (Michael) 630.916.4960 (CSIFT) and 630.268.0656 (MNIFT) November 10, 2020 23