eUparjan Computerization of Foodgrain Procurement System in - PowerPoint PPT Presentation

eUparjan Computerization of Foodgrain Procurement System in Madhya Pradesh __ A presentation by Anthony de Sa, IAS Additional Chief Secretary Madhya Pradesh

Growth in Wheat production - Backdrop 162 127 P P R r 91 O 89 85 o D 73 d 64 U u 54 C 49 49 c Pr 46 45 p 40 T A 35 oc t R A I R ur O 20 i r C e O E o e U m N A a n R en M t E N T 2009-10 2010-11 2011-12 2012-13 2013-14 Area under Wheat production (in lakh hectare) Quantity of Wheat produced (in lakh metric tonnes) Procurement of Wheat (in lakh metric tonnes) Department of Food, Civil Supplies and Consumer Protection, GoMP 2

Growth in Paddy production - Backdrop 40 30 P R 23 P O r 19 D 18 18 17 o 16 16 16 U d 14 13.4 C u PR A 9.4 c O Pr T Proj. CU oc R t A RE I ur 4.3 i r M E e 2.0 O o EN e m A T a n N en t 2009-10 2010-11 2011-12 2012-13 2013-14 prop. Area under Paddy production (in lakh hectare) Quantity of Paddy produced (in lakh metric tonnes) Procurement of Paddy (in lakh metric tonnes) Department of Food, Civil Supplies and Consumer Protection, GoMP 3

Inefficiencies prior to eUparjan Long waiting queues of farmers for selling their crop  Manual cheque payments to farmers (delay, loss, malpractices)  Below optimum functioning of Procurement Centres  Poor Decision Support System/ Irregular Forecasting  Less-efficient Monitoring and Control of Uparjan processes  Absence of transparency and citizen interface  Malpractices  Department of Food, Civil Supplies and Consumer Protection, GoMP 4

eUparjan - Objectives To enable smooth, regulated and efficient process of  procurement at the Procurement Centres. To gain the trust and confidence of farmers through  simplification of procedures and transparency of operations, from ‘purchase to payment’ . To weed out malpractices.  To develop a near real-time reporting mechanism of the field  level operations, such as forecasting, purchase, transportation, storage, payment etc, to enable better planning, monitoring and management. Department of Food, Civil Supplies and Consumer Protection, GoMP 5

eUparjan – Extent of the Operations Rabi 2013-14 ж 50 Districts(Rabi), 35 Districts(Kharif) ж Procurement - 2852(Rabi) , 1081 (Kharif) ж Limited rail connectivity ж Remote terrain Department of Food, Civil Supplies and Consumer Protection, GoMP 6

eUparjan – Scope of the project The scope of the project includes:  Registration of Farmers – To enable more accurate forecasting & planning , and to develop a unified database of farmers with landholding, sown area, bank account and mobile numbers  Hardware Supply and Installation – Atom processor laptops, dot matrix printers, inverters and other peripherals.  Application Development – Application developed by NIC to track purchase, transportation, storage and payment.  Manpower Recruitment - Recruitment of Data Entry Operators and Runners at co-op society level.  Training – Recruited manpower as well as departmental employees.  Project Management - Near realtime MIS reports for monitoring and evaluation. Department of Food, Civil Supplies and Consumer Protection, GoMP 7

eUparjan - Key Stakeholders Key stakeholders involved in the eUparjan Project are :  Farmers  Department of Food, Civil Supplies and Consumer Protection  Madhya Pradesh State Civil Supply Corporation (MPSCSC)  Madhya Pradesh Warehouse & Logistics Corporation (MPWLC)  Madhya Pradesh State Cooperative Marketing Federation Limited (MARKFED)  Mandi Board  District Central Cooperative Banks  Co-Operative Societies  Food Corporation of India (FCI)  National Informatics Center (NIC) Department of Food, Civil Supplies and Consumer Protection, GoMP 8

eUparjan – Implementation Map Cooperative Co-op Societies as procurement agents, Farmers payments, Department recruitment of data entry operators, runners Department of Food, Civil Supplies and Consumer Protection Revenue Validation of farmers registration data Department Directorate of Food MP State Civil Supplies Corporation Limited Agriculture (MPSCSC) Department MP Warehouse and Logistics Corporation Limited (MPWLC) MP State Cooperative Marketing Federation Limited (MARKFED) NIC Team Mandi Board Program Management Call Consultants Center Department of Food, Civil Supplies and Consumer Protection, GoMP 9

eUparjan – Project Timelines (Rabi ) eUparjan Project Timelines: Component Dec. Jan. Feb. Mar. S.No. up to 5 Hardware Procurement and 1 deployment at Uparjan Kendras Recruitment of the Data Entry up to 5 2 Operators and Runners 10 3 Training at Bhopal for Registraion 15 to 31 4 Farmer Registrations 1 to 15 5 Data varification 25 to 10 6 Training at District level 11 to 14 7 Field Testing 15 8 Procurement Start Department of Food, Civil Supplies and Consumer Protection, GoMP 10

eUparjan – Project Timelines (Kharif) eUparjan Project Timelines: Component Aug. Sep. Oct. Nov. S.No. up to 6 Hardware Procurement and 1 deployment at Uparjan Kendras Recruitment of the Data Entry up to 5 2 Operators and Runners 12 to 10 3 Training at Bhopal for Registraion 22 to 14 4 Farmer Registrations 26 to 20 5 Data varification 14 to 6 Training at District level 10 7 Field Testing 14 8 Procurement Start Coarse grain 28 9 Procurement Start Paddy Department of Food, Civil Supplies and Consumer Protection, GoMP 11

eUparjan – Overview of Application Features of Offline module • All processes related to the buying and selling of the crop • Corrections in the farmers registration details • SMS scheduling w.r.t. the daily storage capacity and daily wheat procurement status • Payment report generation for direct money transfer to farmers ’ account • Gunny Bag Management • Transport Management • Storage Management • Agriculture Loans recovery option Department of Food, Civil Supplies and Consumer Protection, GoMP 12

eUparjan – Overview of Application Features of Online module The Online Module is essentially the initial Registration of farmers, and the subsequent MIS reports generated based on data fed into the Offline module. The different functionalities of the Online module are: • All the details related to the godowns • All the details related to the Bardana Management • Updations related to the transporter details • Entering of the farmers’ loan details • Viewing of different reports for monitoring and planning purposes Department of Food, Civil Supplies and Consumer Protection, GoMP 13

eUparjan – Process Snapshot Wheat Procurement Farmer Registration Advance SMS alert sent to Farmer intimating about the 3 Farmer goes to Purchase Center 4 Date of Procurement Procurement 2 Center on Date Procurement Center Farmer Slip with Registration Code is given to Farmer 1 Farmer Procurement Transaction 5 Performed and Receipt is given to Farmer 6 Bank Amount is credit to Farmers Account Department of Food, Civil Supplies and Consumer Protection, GoMP 14

eUparjan – Key Indices Rabi 2013-14  14.21 lakh Farmers registered after physical varification.  98 lakh SMS sent to farmers to intimate dates for selling their wheat.  64 lakh MTs of wheat procured through the eUparjan System from 8.96 lakh farmers through 13 lakh transactions .  Rs. 9,530 crores transferred to farmers bank account as payments.  Computer Hardware worth Rs. 3.33 crores given to societies.  3,500 people given Hands-on Training organized at State and District level for all stakeholders.  Employment of 2,852 Data entry operators and 714 Runners.  Total Cost , including Application design, development, Implementation, Trainings, Support & Maintenance, Hardware and temporary man-power; Rs 19.58 crores (3.33 crores – Non Recurring+ 16.25 crores – recurring exp.)  Rec. exp(Data entry operation+runner 6 month salary +runner conveyanc) Department of Food, Civil Supplies and Consumer Protection, GoMP 15

eUparjan – Key Indices (1) Farmers registered Corrections in Farmer Registration Procurement Procurement Deleted Farmers Year before verification Farmers after verification Season Centers registration data (in lakhs) registration data (in lakhs) 2012-13 Wheat 2313 15.62 - - 10.26 2012-13 Kharif 981 4.02 1.54 9,700 3.92 2013-14 Wheat 2852 14.65 7.08 45,000 14.21 2013-14 Kharif 1081 Laptop,printer & Internet Procurement Procurement UPS given to Data Entry + Reserve Runners Year connection Season Centers Society + Reserve Operator Provided Provided BB/Data Card Hardware 2012-13 Wheat 2313 2313+100 2313+142 551 - 2012-13 Kharif 981 981 981+55 245 - 2013-14 Wheat 2852 539+30 2852+180 714 - Old 981+ 2013-14 Kharif 1081 Rabi 80+ 1081+60 260 1081 New 20 Department of Food, Civil Supplies and Consumer Protection, GoMP 16

eUparjan – Key Indices (2) Total Procuremen Year Procurement Total Amount paid to Procured Centers t Season Farmers Transaction farmers from registered Farmers (in lakhs ) (in lakhs) (in lakhs ) (in Crores ) (in lakh MT) 2012-13 Wheat(Rabi) 2313 10.26 52.56 85.07 11,637 15.62 2012-13 Kharif(paddy) 981 3.92 2.53 3.46 13.50 1,793 2013-14 Wheat(Rabi) 2852 14.21 8.96 13 .00 63.50 9,530 Department of Food, Civil Supplies and Consumer Protection, GoMP 17