ESNZ Show Hunter AGM 6 TH JULY 2019 2 WELCOME and Agenda Roll - PowerPoint PPT Presentation

ESNZ Show Hunter AGM – 6 TH JULY 2019

2 WELCOME – and Agenda  Roll call  Apologies  Obituaries  Approve minutes of previous meeting  Matters arising  Additions to the Agenda

3 Welcome – and Agenda ….cont  Reports (most will be taken as read)  Discussion from reports  10am – morning teas  10.30-11.45 – Join Jumping for Dana’s presentation  Confirm one delegate from each area  Remits – discuss and decide whether to put forward for voting  Noon – 1pm Lunch  Vote on Remits  Election of Executive

4 Welcome – and Agenda - …cont  General Business  Course Design – Marilyn Vincent  Other General Business items  Date of next meeting (Committee/Delegates Meeting)  Close of meeting  4pm – join Jumping for Awards Presentations

5 CHAIR’S REPORT – Lucy Maley  Annual Delegates Meeting held  Sponsorship –a great story  Course Design – ongoing evolution – new process to be presented by MV for discussion  Finances/Budget  Judges Clinics  Dates set for this year  More judges needed in some areas

6 FINANCIAL RESULTS

7 INCOME 2018-19 These accounts are subject to change and subject to audit. They are to be considered a DRAFT only. Actual Budget Variance 2018 Actual Income Sponsorship 20,500 15,000 5,500 11,604 Total Income 20,500 15,000 5,500 11,604

8 EXPENSES 2018-19 These accounts are subject to change and subject to audit. They are to be considered a DRAFT only.

9 BUDGET 2019/20

10 BUDGETED INCOME 2019-20  Sponsorship “book” full so, subject to confirmation our estimate for income is around  $30,500

11 BUDGETED EXPENSES 2019-20 Expenditure ( Excluding Travel and Accommodation ) Resources $ 1,000 Points Co-ordinator (Showhunter) $ 1,000 Island Coordinators (Showhunter) $ 600 Prizes - Monies (Showhunter) $ 9,550 Prizes - Trophies, Rugs (Showhunter) $ 2,711 Promotion & Marketing (Showhunter) $ 2,000 Publicity - Showhunter (Showhunter) $ 2,000 Sponsor Servicing (Showhunter) $ 1,000 Stationery (Showhunter) $ 500 Sundry Expenses (Showhunter) $ 750 Course Designers Training 3000 Venue Hire (Showhunter) $ 1,950 Camps (Showhunter) $ 4,000 Total Expenditure $30,016.00

12 REPORTS

13 Reports  Jumping Report  NI Co-Ordinator  SI Co-Ordinator  Points Co-Ordinator  Sponsorship  HoY  Judges Officer  Area Delegates

14 Area Delegates  Confirm one delegate from each area

15 VOTING BY AREA DELEGATES AND REMITS EXEC MEMBERS

16 REMIT 1: Equipment not Allowed Current Rule: Equipment not allowed Unconventional bits where the primary action of the bit is on the poll including leverage action causing downwards poll pressure Proposed Rule Change: Add to above – Swales Pelham Add new bullet point  In under saddle classes, martingales, boots and bandages are not allowed

17 REMIT 2: Age of Rider Current rule Age of rider Once a pony rider finishes their last pony year or turns 17, they may not compete on apony in any recognised pony classes Proposed rule change Delete this clause as it is unnecessary and contradicts B1 1.1

18 REMIT 3: Amateur Rider Current Rule: Competitors may not have won prize money in ANY classes higher than 1.25m in jumping or have competed in Advanced Level Horse Trials in the current or preceding ESNZ Show Season which runs from 1 st August to 31 st July Proposed Rule Change Competitors may not have won prize money in ANY classes higher than 1.20m in jumping or have competed in 4* or above Eventing in the current or preceding ESNZ Show Season which runs from 1 st August to 31 st July

19 REMIT 4: Amateur Rider Current Rule: Competitors may not have won prize money in ANY classes higher than 1.25m or Pro-Am in jumping or have competed in Advanced Level Horse Trials in the current or preceding ESNZ Show Season which runs from 1 st August to 31 st July Proposed Rule Change Competitors may not have won prize money in ANY classes higher than 1.25m in jumping or have competed in 4* or above Eventing in the current or preceding ESNZ Show Season which runs from 1 st August to 31 st July

20 Remit 5: Striding Current Rule: Courses should be posted for riders to view one hour before the class with all related distances written or designated strides written on the course plan Proposed Rule: The course plan should be posted for riders to view one hour beore the class with all related distances written

21 ELECTION OF EXECUTIVE

22 ELECTION PROCESS  Three Positions Available Nominations: Lucy Maley (SI Co-Ordinator) Connie Hirst Laura van Velthooven

23 GENERAL BUSINESS

24 CLOSE OF MEETING