Middlefield FY 2019 Budget Proposal May 14, 2018 Board of - - PowerPoint PPT Presentation

Middlefield 
 FY 2019
 Budget
 Proposal

May 14, 2018 Board of Finance

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BACKGROUND COMMENTS

• Town balance sheet and fund balances strong
• Tax collection rate (FY-18) >100%
• School district offers $0 increase in FY-19 vs. FY-18 budget
• State funding continues to decline; expectation that reductions will continue
• Town FY-19 budget currently has 0% salary increases (negotiations underway);

funding for raises anticipated in contingency account

• Overall year to year: outside revenue declines, town expenses down,

education costs up slightly - proposed mill rate down slightly

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SUMMARY TABLE

Town Spending Down, RSD-13 Allocation Up, Revenue Down

Table 1

Item FY-18

• Rev. 11/17

FY-19 Increase (Decrease) Municipal Expense $4,918,646 $4,736,883

• $181,763

Educational Expense $11,970,849 $12,148,247 $177,398 Total Town Expense $16,889,495 $16,885,130

• $4,365

Total Revenue (Includes undesignated fund; minus elderly/FD tax relief) $2,990,456 $2,759,900

• $230,556

To Be Collected by Taxation (RE/PP/MV) $13,899,039 $14,125,230 $226,191 (Proposed) Mill Rate 34.96 34.49

• 0.47

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EDUCATION AS A % OF TOTAL BUDGET

School Expenses Continue @~75%

Town Expense 28% Education Expense 72%

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EXPENSE CATEGORIES - % OF TOTAL “MUNICIPAL” EXPENSES

Salary and Benefits 32% Debt Service 10% Public Works 11% Fire Dept.10% Police 8% Levi Coe Library 6%

• Prof. Services 3%

Other Capital 2% Other 7% Park & Rec 3% DMIAAB 4% Central Services 4%

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~32% Employment; 29% PW, FD, Police; 10% Debt; 29% other

Very Few Increases in Line Items

OPERATING BUDGET YEAR TO YEAR INCREASES > $5000

Table 1

Department Increase Reason 7020 Regional Health District $50,000 Move to join new health district 7612 Sundry Expenses & Training (Public Works) $5,000 Training for improved salt efficiency 7705 Summer Camp Payroll (Park & Rec.) $10,420 Increase activity; refunded w/ program fees 7904 Overtime and Private Duty (Police) $15,866 50% of private duty reimbursed DMYFS/ fees 9000 Operational Contingency $17,000 Include funding for potential increases in salary and benefits 9703 Levi Coe Library $5,920 Move to Lion book circulation; comp & ben. 9800 Regional School District #13 $177,398 Increased Middlefield enrollment %

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OPERATING BUDGET YEAR TO YEAR DECREASES > $5000

Table 1

LINE ITEM DECREASE REASON 6070 Town Counsel $5,000 Anticipate lower legal costs 6072 Labor Counsel $5,000 Anticipate completion of legal actions 6085 HR Consultants $5,000 Completed employee salary surveys 6090 Computer Network Support $16,250 New provider - lower contract costs 6219 Worker’s Compensation $6,475 Retirement of Town employee 6422 Town Vehicle Fuel $5,000 Reduced gasoline pricing 6582 Health/Life Insurance $5,869 move to Medicare for some employees 7002 Zoning Officer $5,582 Duties combined with Building Official 7003 Sanitarian $49,173 Position eliminated; new health district 7502 Senior Center Meals $14,399 State restored grant for Sr. meals 7602 Equipment Maintenance (PW) $8,750 Reduce budget to 5 yr spending average 7607 Road Maintenance (PW) $11,488 Reduce budget to 5 yr spending average 7900 Payroll (Police) $26,840 85% C&B basis rather than 100% 8530 Planning and Zoning $5,000 Anticipate less housing development 8802 Capital/Non-Recurring Fund $27,407 Fewer single year costs 9700 DMIAAB Operations $24,570 Eliminated private hauler costs

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CHANGES VS. FIRST SELECTMAN’S BUDGET

Table 1

Item Increase or Decrease Reason 4534 Park & Rec Summer Camp Payroll (Revenue) $8,043 Increased program fees anticipated 4700 Fund Balance (Revenue) $46,000 Mill Rate buy-down from undesignated fund Total $54,043 7704 Lake Beseck Park Expenses $495 Correction in Park & Rec request 8053 Fire Marshal Conference/Dues $1,600 Add funds for NFPA membership /code book fees 8354 Fire Marshal Sundry Expenses

• $600

Reduction for movement to other line item 8802 Capital/Non-recurring Fund Expense $22,716 Increased reserves for various capital items 9000 Operational Contingency $20,000 Increase for salary and benefits raises 9701 Regional Hazardous Waste $1,000 Increase for higher current year participation Total $45,211 Mill Rate 34.49 vs. 34.66 Down 0.15 mills vs.1st Selectman proposal - down 0.47 mills vs. FY-18

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CHANGES VS. FIRST SELECTMAN’S BUDGET

Table 1

Item Increase or Decrease Reason CAPITAL ITEMS 2070 Vehicle Replacements

• $1

Rounding change 2065 Senior/Disabled Bus $6,600 Additional item requiring funding 2345 Park Improvements $1,000 Add $1000 for cost of Lake Beseck retaining wall ext. 2419 Enforcement Equipment

• $30

Spreadsheet calculation 2515 Fire Hose Replacement $4,000 Annual reserve requiring funding 2520 State EMS Plan $7,500 new requirement by state (one time item) 2559 Life Saving Equipment $4,000 Annual reserve requiring funding 2795 Plan of Conservation and Development

• $53

Spreadsheet calculation 2801 Old Indian Trail Emergency Generator

• $300

Spreadsheet calculation Total $22,716

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CAPITAL RESERVE AND DEBT HISTORY/FORECAST

Capital Plan Targets Balanced Spending

($ in thousands) $0 $250 $500 $750 $1,000

2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031

Capital / CNR Plan Debt Service

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REVENUE HISTORY

State Revenue (blue bars) Decreasing

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$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000

FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 State of Connecticut Charges for Services Other Revenues Xfers from Other Funds Revenue from $ Use

TOTAL TOWN EXPENDITURE HISTORY

Town Expenses Held Flat Over Extended Period

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$0 $4,500,000 $9,000,000 $13,500,000 $18,000,000

FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19

Education Assessment Total Municipal

UNDESIGNATED FUND HISTORY

• % OF TOWN BUDGET -

Board of Finance Target for Town >10%; CCM target 15%

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0.00% 3.50% 7.00% 10.50% 14.00% FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 12.1% 11.1% 13.4% 11.1% 7.5% 8.3% 10.8%

TAXABLE GRAND LIST HISTORY

FY18 Revaluation; Otherwise Slow Increase

$350,000,000 $370,000,000 $390,000,000 $410,000,000

FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19

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MILL RATE HISTORY

FY18 Revaluation + Loss of State Revenue

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25.00 27.50 30.00 32.50 35.00

FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19

34.49 34.96 32.84 33.67 33.92 33.24 32.15

Mill Rate - Goes Ins and Goes Outs

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Mill Rate Impact

33.5 35.0 36.5

FY-18 Mill Rate RSD-13 (E) Fund Balance Transfer Lower Collection Rate State Revenue (R) State Elderly Tax Credit (E) Sale of Property (R) Operational Contingency Other Revenue (R) DMIAAB (E) CNR (E) Single Mill Rate Other Municipal (E) Grand List Expansion (R) FY-19 Mill Rate

34.49 34.49 35.26 35.73 36.04 36.18 36.24 36.23 36.14 36.04 35.89 35.74 35.39 34.96 34.96

c 0.47 (1.44%) Mill Rate Decrease 0.43 0.35 0.15 0.10 0.09 0.04 0.03 0.06 0.13 0.31 0.47 0.77 0.15 FY-18 Mill Rate 34.96 FY-19 Mill Rate 34.49

SUMMARY TABLE

Table 1

Item FY-18

• Rev. 11/17

FY-19 Increase (Decrease) Municipal Expense $4,918,646 $4,736,883

• $181,763

Educational Expense $11,970,849 $12,148,247 $177,398 Total Town Expense $16,889,495 $16,885,130

• $4,365

Total Revenue (Includes undesignated fund; minus elderly/FD tax relief) $2,990,456 $2,759,900

• $230,556

To Be Collected by Taxation (RE/PP/MV) $13,899,039 $14,125,230 $226,191 (Proposed) Mill Rate 34.96 34.49

• 0.47

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Proposed FY-19 tax (avg. home $161,341) = $5,565 Decreases $86 vs. FY-18

THANK YOU, QUESTIONS ?

The Middlefield Board of Finance

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