eInvoicing in Ireland Introduction & Overview Declan McCormack - - PowerPoint PPT Presentation

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eInvoicing in Ireland

Introduction & Overview

Declan McCormack - eInvoicing Programme Manager Office of Government Procurement

Local Government - Heads of IS Meeting

Wednesday 6th December, 2017

www.ogp.gov.ie

eInvoicing

• icing - Countdo
• untdown

wn to Compli pliance ance

1

“Memb

mber Sta States es shall ll ensure that contracting authorities and

contracting entities rece

ceiv ive and proce d process ss ele lect ctron

• nic

ic in invoi

• ice

ces

which co

comply ly wit ith th the European n sta tand ndar ard on electronic

invoicing”

Europe

• pean

an Di Direct ctiv ive 2014/55/EU 4/55/EU COMPLIANCE DEADLINE 18th APRIL 2019

www.ogp.gov.ie

eInvoicing

• icing - The

he Directiv ective

2

Europea

• pean

n Directiv ective 2014/55/EU 5/EU 1.

• 1. ALL Public

lic Sector

• r Bodies

2.

• 2. NO

NOT to contracts … declared ared to be secre ret/ac accom

• mpan

panied ied by specia cial l securit urity measure asures 3.

• 3. Compli

pliance nce by April il 2019

(Local al Governmen ernment t can apply to postp tpone

• ne for a max.
• x. 12 months

ths i.e.

• e. April 2020)

1.

• 1. No requir

iremen ement t for Supplier pliers to submit eInvoices at this time 2.

• 2. Membe

ber r Stat ates es are obliged ged to: “… receiv eive e and d pro roces cess s electr ctroni

• nic

c invoices

• ices which comply

ly with th th the European pean sta tand ndar ard”

www.ogp.gov.ie

eInvoicing

• icing – The

e Be Benefi efits ts

3

“Sw Switc itching ing to e-procurement,

• curement, and

d parti ticularly cularly to e-in invoic

• icin

ing, g, can n bring ing signi nificant icant saving ings s and d ma make life e easier er bot

• th for

r th the govern ernments ments and d for th the th thous usands ands of busin iness esses es acti tive e in th the Intern ernal al Mark rket.“

• Michel Barnier, European Commissioner for Internal Market and Services

(Commission Press Release June 2013) Compliance Reduced administration Process efficiencies Business intelligence Better access for SMEs Environment Digital Agenda

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Invoi

• ice

ce proce cessing: ssing: Pu Publ blic ic Sect ctor Cont

• ntext

xt

4

4 4 Million lion 90% 90%

Health Ed Ed

In excess of 4 m million llion invoices ices are processed essed by the Public Sector each year. It is estimated that 90% 90% of all invoic

• ices

es are delivered by post and received as paper to the Public Sector. Volume of invoices and turnaround payment times place high administrati inistration n burde den n on staff Invoice volumes per annum:

• Health ~2m
• Local

l Gov ~1. 1.2m

• Central Gov ~625k
• D/Ed(ETBs) ~300k

Financial Shared red Servic ices es initiatives in progress in Health, Education and Central Government.

Build d to Share

(Note: Data not available for all Public Sector Bodies) (Note: This is only a subset of invoice volumes in the Education sector)

www.ogp.gov.ie

eInvoicing

• icing - Sect

ctor/Shared

• r/Shared Service

vices-led led Solu lutions tions

Centr tral al Govern ernment ment Health alth Education ation Local Go Govern ernmen ment

5

www.ogp.gov.ie

eInvoicing – What is electronic invoicing?

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Manual Semi- automated National Legislation & Standards European Directive & Standards

“An invoice that has been issued, transmitted and received in a structured electronic format which allows for its automatic and electronic processing” European Directive 2014/55/EU OCR

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eInvoicing

• icing - The

he Eu European

• pean Sta

tandar dard d (E (EN-169 6931) 1)

7

Invoice Core Elements Invoice Note Process Controls Seller Buyer Document Totals VAT Breakdown Invoice Lines

• Why?
• Interoperability
• Mass market driven solutions
• How?
• Member States/Standards expertise
• Business processes based design
• What?
• Legal and commercial requirements
• Commonly used elements
• XML formats (x 2)

www.ogp.gov.ie

PE PEPPOL PPOL – Pan Pan-Eur European

• pean Pu

Publ blic c Pr Procurement curement On Onli line ne

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Origins - EU Large scale project eProcurement Standards and Network Supports a range of processes OpenPEPPOL - Governance & development Network in 19 European countries, plus Canada and USA

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PE PEPPOL PPOL – The e netw etwork k for ePr Procurement

• curement

9

Access Point eProcurement Service Providers Access Point Access Point Access Point Supplier LGMA Contracting Authority Contracting Authority Connect nect Once ce – Connec nect t to all

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PE PEPPOL PPOL – The e Four ur Corner rner Mo Model el

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Contracting Authority Supplier Service Provider PEPPOL Access Point

European eInvoice Standard PEPPOL Network Standard

Customer Interface Service Provider PEPPOL Access Point Customer Interface

www.ogp.gov.ie

PE PEPPOL PPOL – The e Four ur Corner rner Mo Model el

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Contracting Authority Supplier Service Provider PEPPOL Access Point

PEPPOL Network Standard

Customer Interface Service Provider PEPPOL Access Point Customer Interface

AS2 Protocol

• Privacy
• Data integrity
• Authenticity
• Nonrepudiation

Digital Signatures Message Encryption Signed Receipts

www.ogp.gov.ie

12

PROGRAMM GRAMME E ACTIVITIES VITIES

COMMUNICA MUNICATION TIONS

COMPLIANCE DEADLINE 18th APRIL 2019

FRAMEW MEWORK ORK FOR PROCU CURE REMENT MENT

Shared Service Centres Sectoral/Local PSB Groups Transitioning PSBs

eInvoicing implementation eInvoicing implementation eInvoicing implementation

eInvoicing

• icing Solutions/Services

Awareness Understanding Plan & Action

eInvoicing

• icing – The

e eInvoicing

• icing Pr

Program gramme me

AVAILABLE Q4-2018

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eInvoicing – Next Steps (Path to compliance)

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Local Authorities

Awareness Understanding Plan & Action Compliance

Obligations Timeline National/Sector Approach Suppliers & eInvoicing Market Invoice Environment Systems Capabilities Business Processes Opportunities Sector Solution Systems Interfaces People & Processes Beyond Compliance

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eInvoicing – Contact & further reading

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• Liaise with LGMA
• Contact Us – support@ogp.gov.ie
• EU Directive - http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32014L0055
• eInvoicing - https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/eInvoicing
• PEPPOL - https://peppol.eu/about-openpeppol/what-is-openpeppol/

www.ogp.gov.ie

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Thank you!

eInvoicing