Public Sector CPD Blitz - eInvoicing Ireland Update Declan - - PowerPoint PPT Presentation

Public Sector CPD Blitz - eInvoicing Ireland Update

Declan McCormack, Programme Manager Office of Government Procurement 23 November 2018

eInvoicing - European Directive 2014/55/EU

Key points to note

• Member States are obliged to:

“… receive and process electronic invoices which comply with the European standard”

• ALL public bodies
• Applies to invoices relating to ‘contracts’ above EU thresholds
• Exemption: Contracts declared secret/accompanied by special security measures
• No requirement for Suppliers to submit eInvoices at this time
• Compliance by April 2019 (2020 for sub-central contracting authorities &

entities)

eInvoicing - European Directive 2014/55/EU

Public sector

• > 4m invoices annually
• 90% paper
• Administrative burden
• Prompt payment pressure

eInvoicing – Why?

• Reduced manual

administration

• Reduced costs

(Postage/Storage)

• Increased data

accuracy

eInvoicing – Benefits

• Automated Process

efficiencies

• Environmental
• Increased

transparency

• Reduced manual

administration

• Reduced costs

(Postage/Storage)

• Increased data

accuracy

• Automated Process

efficiencies

• Environmental
• Increased

transparency

• Faster data
• More data
• Better quality data
• Connected data
• Visibility of end-to-

end procurement

• Analysis, reporting &

insights

• Recommendations
• Decision making

Quality data is the foundation for sound Procurement, Financial and Management decision making

eInvoicing – Benefits

eInvoicing – What is electronic invoicing?

eInvoicing - The European Standard (EN-16931)

PEPPOL – eDelivery network for eInvoices

eInvoicing – National Approach

eInvoicing – Sector/Shared Services-led

eInvoicing Ireland Programme

• Shared Services & Public bodies to plan and act to make provisions to comply
• Connectivity to PEPPOL eDelivery network
• Receive PEPPOL CIUS eInvoices compliant with the EN (European Standard)
• Ireland PEPPOL Authority member of OpenPEPPOL
• OGP Framework Q1 2019 - Access to compliant solutions & services
• Transposition of Directive to complete in advance of April 2019
• Option for Sub-central to postpone deadline to April 2020

eInvoicing Ireland – Current Status

eInvoicing - Next Steps for Public Bodies: Plan & Manage the Change

Suppliers 1. Understand the eInvoicing national approach / how the public sector is preparing for eInvoicing 2. Conduct an internal analysis of invoice processing - systems, volumes and resources involved 3. Conduct an external analysis of your trading partner’s approach 4. Develop an organisation wide eInvoicing strategy / plan 5. Consult www.ogp.gov.ie/eInvoicing for updates

eInvoicing - Next Steps for Suppliers & Service Providers

Service providers 1. Understand the eInvoicing national approach and how the public sector is preparing to be eInvoice ready 2. Interested service providers should get setup as a Supplier

• n eTenders (make sure to

select all relevant CPV codes) to access information on the eInvoicing Framework 3. Consult www.ogp.gov.ie/eInvoicing for updates

eInvoicing – Building Blocks for Connecting Europe

Better Outcomes

Informed Decision Making

Efficiencies / Access / Data Analytics

eProcurement (eInvoicing)

Interoperability Standards Digital Identity

eGovernment

GDPR ICT

Free Movement

• f Data

“This future will be built on data, and is increasingly becoming the foundation of our

• economy. The European data economy, can bring us benefits in terms of the

development of new technologies and the emergence of ecosystems around data.“

• Roberto Viola, European Commission Director General – DG Connect (Nov 2018)

Thank You!

“Switching to e-procurement, and particularly to e-invoicing, can bring significant savings and make life easier both for the governments and for the thousands of businesses active in the Internal Market.“

• Michel Barnier, European Commissioner for Internal Market and

Services (June 2013)

eInvoicing – Watch this space - ogp.gov.ie/einvoicing/

• Contact Us – einvoicing@ogp.gov.ie;
• OGP eInvoicing - https://ogp.gov.ie/einvoicing/
• EU Directive - http://eur-lex.europa.eu/legal-

content/EN/TXT/?uri=CELEX:32014L0055

• EU eInvoicing - https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/eInvoicing
• PEPPOL - https://peppol.eu/about-openpeppol/what-is-openpeppol/
• Project Manager’s Network Handbook for Civil Service -

http://www.projectmanagement.ie/userfiles/Project_Management_Handbook_for _the_Civil_Service.pdf

eInvoicing – Contact & further reading