Effective Presentation Dr. Lubna Fekry Why have speakers prepare a - - PowerPoint PPT Presentation

Effective Presentation

• Dr. Lubna Fekry

You'll definitely succeed in your life if you; follow the advices that YOU give to your friends!!

Why have speakers prepare a presentation?

• More than a study ensured that using a shown

presentation, increases audience concentration and understanding. This makes

• ne easy to remember some points and clarify

difficult echoes. So, it’s important to use.

• Also, it’s required during comparisons and

statistics.

Features of an effective “PowerPoint Presentations”.

Make it Big (Text)

How to Estimate it’s big enough?

2 m

Keep It Simple (Text)

• Too many colors

X (3 different at max)

• Too Many Fonts and Styles

X

• Don’t gather both Red and Green colors in

same slide (color blindness)

• The 5 x 5 rule / 6 X 7 rule

√

– No more than 5 / 6 lines per slide – No more than 5 / 7 words per line

Be Consistent

• Suitable for different ages, cultures, …
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
• Use contrasting colours

– Light on dark vs dark on light – Use complementary colours

Examples:

If the table or graph is important and big, speaker can print it many copies and give one for each of audience.

Could be printed if necessary.

Art work may distract your audience Artistry does not substitute for content Use real images.

Size implies importance

Focal points direct attention

Make It Clear

• ALL CAPITAL LETTERS ARE DIFFICULT TO READ
• Upper and lower case letters are easier

Serif fonts are difficult to read on screen Sanserif fonts are clearer

Sanserif Z Serif Z

busy clear

• Italics are difficult to read on screen

Normal or bold fonts are clearer

• Underlines may signify hyperlinks

Instead, use colours to emphasise

Use numbers for lists with sequence:

• How to put an elephant into a fridge?
• 1. Open the door of the fridge
• 2. Put the elephant in
• 3. Close the door
• How to put a giraffe into a fridge?
• 1. Open the door of the fridge
• 2. Take out the elephant
• 3. Put the giraffe in
• 4. Close the door

Use bullets to show a list without:

• Priority
• Sequence
• Hierarchy…

Now, are you ready to present yourself and face your audience!!!

How to choose the topic you’ll speak in?

• Too Slides’ transitions are annoying, not enhancing

 Speakers’ transition on the theater is moderate!

 Don’t give your back to audience  Never read from notes or slides

Transition

* Don’t tell audience about your video’s content before playing it. * Video shouldn't discuss your ideas but be abstract to tell support your idea.

Summary: Presentation = creating show + communication

When creating

• Text to support the communication
• Pictures to simplify complex concepts
• Animations for complex relationships
• Visuals to support, not to distract
• Sounds only when absolutely necessary
• Think about the people in the back of the

room when creating slides

When Presenting:

• Speak loudly and clearly with fluctuation
• Direct your words to all aspects of the room
• Maintain eye contact with your audience
• Ask questions of your audience

– (if applicable)

• Don’t read the slides word-for-word, use them

for reference

What a good presentation or doc needs?

• Well preparation
• Strong, not tedious and effective introduction
• One main object
• At max 7-8 secondary points
• Concentrated end/conclusion.

Prepare, pare, prepare pare, , prepare pare, then….. prepare pare

Remarks

• Practice your presentation before a neutral audience

Ask for feedback

• Be particular about the time allotted for presentation
• Leave time for questions

Avoid some of these common mistakes:

• Don’t trail off and leave us wondering if you are
• done. Have a planned ending and practice it.
• Do not introduce any new ideas in the conclusion.
• Do not read your conclusion; it will damage your

credibility.

• Keep this the proper length in relation to the rest
• f the speech; about 10% of the total time.
• End the speech with dignity and maturity.

Read the book for concentrated words