Edgbarrow School PTA AGM 2017 The PTA. What we do and how you can be involved Registered charity number 288076
Edgbarrow PTA: Wine, Cheese & AGM! Welcome! o Presenting the role of the PTA Andrew Johnson / Richard Love o School Update Stuart Matthews PTA AGM Agenda o Chairs Report Andrew Johnson o Treasurers Report Julia Smith o Nomination & Voting of PTA Core Team All o Key Projects Feedback & Discussion: Leaders & Helpers o School Funding Requests School o AOB. All o Close of Business
Who are the Edgbarrow PTA? Everyone’s Welcome! Current Elected PTA Team • Andrew Johnson: Chair We’re a group of motivated parents, who enjoy working together to support the school! • Our objectives are to raise much needed funds, to bring parents & teachers together and to have fun doing so! Richard Love: Vice Chair • This year the PTA will raise ~ £25,000 for the School. Money directly invested into our children's education. • There are many opportunities to be involved, whether Sarah Rooke: Secretary you have just a couple of hours for one activity a year, or want to be regularly involved in running the PTA. • All PTA roles are open for election/re-election – but in particular we are looking for a new Treasurer , as Julia Julia Smith: Treasurer regretfully has to focus on other commitments.
Events of all sizes, for everyone… From planning & arranging major events to making the best bacon sandwich! • We actively support school events, some as fundraising activities, others as a service to students, parents and staff. • The Christmas Shopping Fair , raises funds and brings Careers Evening together the Crowthorne community and local traders. • Working with the School, the PTA play a key role in organising the Careers Evening , helping students investigate different opportunities for work or study. • We provide refreshments for numerous Concerts and other events, not forgetting the Gardening & Decorating Days that save the school thousands of £’s each year. Christmas Gift Fair
How can YOU get involved? Example Activities and Types of Help Needed Activity Ways to be involved Bags2School Collecting Donated Items Christmas Fair Serving Drinks, Staffing Tombola Selling Raffle Tickets, Event Organisation Shows & Concerts Drinks Sales, Serving Tea, Wine etc. Careers Evening Organising Attendees, Planning etc. Cash for Coins Coin Collection, working with Treasurer PTA Committee A few hours per month, helping plan & coordinate events, working with the school team, agreeing funding requests PTA Treasurer A few hours a month, managing banking & the bi-monthly accounts report.
A wide range of donations in 2017… and more to come. From BIG Donations… To targeted and specific ones… • £10,000 towards the Sports Complex, taken on £5,000 for the School Mini Bus Hire by the school in 2017 and in need of substantial Running Spikes for the Sports Department investment and refurbishment. Microscopes & Trolleys for the Science labs • The PTA have already contributed significantly towards new equipment, but we would love to Scanning Pens to help with Dyslexia do more. And many others…
How does the PTA work? Key Fundraising Activities in 2017: The PTA have an active dialogue with the school, and • Cash for Coins: donate unwanted foreign change. meet formally with members of the teaching team • Bags to School – clothes recycling. every two to three months. 2 nd Hand Uniform Donations & Sales. • The school's Senior Leadership Team forward requests • for expenditure to the PTA and decisions are made by Reading FC Discount Tickets consultation based on priority and fairness. • Annual Quiz Evening – Teacher Challenge! Different PTA members take on specific projects, • Mufti - £1 wear what you wish days. depending on their time, interests and skills. • Sponsored Walk - raised £8,930 last year! It’s a great way to remain involved in your children's • Christmas Gift Shopping Fair. education and school community – even in secondary • Concerts and other event catering. school with no playground ‘drop off’! • And we’d love to hear your ideas for more!
Funding and Finance 2017** Key Fundraising Activities School Requests - Projects Funded Fundraising Donations Income Costs Contribution Income Costs Contribution HOY/Yr10&11 Rewards Autumn 16 £0 £1,900 -£1,900 Easyfundraising £666 £0 £666 Painting and Gardening £0 £470 -£470 Xmas Fayre £6,184 £1,416 £4,768 GCSE/A Level Eve Autumn 16 £0 £1,179 -£1,179 Assorted Costs £0 £384 -£384 Yr7 Author Visit £0 £363 -£363 Sponsored Walk*** £13,055 £0 £13,055 Scanning Pens £0 £1,603 -£1,603 2nd Hand Uniform £694 £0 £694 Yr 11 Prom Match Funding £0 £300 -£300 PTA Non Uniform Day/July 16 &July 17 £123 £0 £123 School Minibus Hire p.a. £0 £5,079 -£5,079 Bags 2 School £1,602 £0 £1,602 Sports Hall (£2.8K used to date of 10K Donation) £0 £10,000 -£10,000 Refreshments £809 £314 £496 Edgbarrow Incentive Scheme £0 £300 -£300 Spring Quiz £1,621 £36 £1,585 PE Coaches £0 £843 -£843 Match Funding £200 £0 £200 Careers Eve Catering £0 £281 -£281 Gift Aid Reclaim £1,786 £0 £1,786 Science Microscopes/Trolleys £0 £865 -£865 Misc Smaller Items under £100 £260 £0 £260 Banana Breakfasts £0 £200 -£200 Total Fundraising £26,998 £2,149 £24,849 Running Spikes £0 £211 -£211 Total Donations £0 £23,593 -£23,593 **Full Year detailed report will be presented by Treasurer.
Additional Financial Support via the PTA Edgbarrow requests parents support in Matching Donations Earn money for the school whenever you raising funds through voluntary shop online! donation. Many companies have match funding agreements that let you It does not cost you a penny… but every Monies raised are used to fund maximize the impact of your textbooks and resources which will help £ you spend generates a small donation charitable donations and activities. maintain the high standard of progress (and many donations add up to a lot!) and attainment. The PTA is registered for: Hundred of popular stores involved: The school sends out an annual request Benevity for parental support Amazon, Tesco, M&S, John Lewis, eBay, Consiva Ammado www.easyfundraising.org.uk/causes/edgb These funds go directly to the school arrowpta Why not check if your firm will www.justgiving.com/edgbarrowschool support you in your next charity challenge? In many cases they will Questions can be sent to: match 100% of what you raise! schoolfund@edgbarrowschool.co.uk Remember, you can gift to us! Edgbarrow School PTA is a registered charity: number 288076
New ‘Fun Fundraising’ ideas for 2018? Ideas to discuss: ‘Spring Clean’ Car Boot Fair: Clear all those unwanted items, without all the hassle of eBay postage, held on the field, or guaranteed in the dry using the sports complex. Summer Concert: Involving the Music and Drama Departments, a fun event, drawing on the students skills and work already prepared for the many concerts and shows, that also could raise significant funds with a modest ticket fee & refreshments Cycle Ride/Fun Run: Sporting Challenge, in conjunction with the Sports Department. Get Fit, have fun, raise sponsorship, and where possible ‘company match’ your charitable donations? All ideas welcome? mail: pta@edgbarrowschool.co.uk
How can I get involved? Say ‘Hi’! Andrew, Richard, Julia and many others… we’re here tonight… and very happy to chat about how you can get involved. Do please fill in the feedback form so we can contact you Support the Events: Painting & Decorating, Christmas Fair, the Careers Evening or simply by helping with refreshments for the many concerts and shows See if your company will match your charitable donations? Come along to the bi-monthly PTA planning meetings here in the School Reception Building. Email us anytime on: pta@edgbarrowschool.co.uk
Thank you… see you soon! Some Dates for your Diary: Tues 31st October Bags2School Tues 7th November Next general PTA Meeting November 23 rd Edgbarrow Christmas Gift Fair December 13-15 th ‘Beauty & the Beast’ Christmas Show Thurs 1st March 2018 Careers Evening pta@edgbarrowschool.co.uk
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