Devices #3091 2014-2019 Initial Contract Rollout Webinar Shannon - - PowerPoint PPT Presentation

▶
devices 3091
SMART_READER_LITE
LIVE PREVIEW

Devices #3091 2014-2019 Initial Contract Rollout Webinar Shannon - - PowerPoint PPT Presentation

Feb 28, 2023 169 likes •402 views

Copiers, Printers & Related Devices #3091 2014-2019 Initial Contract Rollout Webinar Shannon Berry (sberry@admin.nv.gov) State of Nevada Contract Lead Paul Stembler (pstembler@wsca-naspo.org) Cooperative Development Coordinator

slide-1
SLIDE 1

Copiers, Printers & Related Devices #3091 2014-2019 Initial Contract Rollout Webinar

Shannon Berry (sberry@admin.nv.gov)

State of Nevada – Contract Lead

Paul Stembler (pstembler@wsca-naspo.org)

Cooperative Development Coordinator

February, 2015 Copiers, Printers & Related Devices 2014-2019 1

slide-2
SLIDE 2

 Roll Call and Introductions  Participation Process  Solicitation Process  Evaluating Members  Device Groups  Results  Awardees  Contract Overview  Questions

February, 2015 Copiers, Printers & Related Devices 2014-2019 2

slide-3
SLIDE 3

February, 2015 Copiers, Printers & Related Devices 2014-2019 3

slide-4
SLIDE 4

All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any WSCA-NASPO cooperative Master Agreement

February, 2015 Copiers, Printers & Related Devices 2014-2019 4

slide-5
SLIDE 5

Three Opportunities for Participation

  • 1. State signs a Participating Addenda for entire state
  • Every legally eligible entity in the state can participate
  • 2. State signs a Participating Addenda for non state

entities

  • Every legally eligible entity that is not a STATE agency can participate
  • 3. State does not sign a Participating Addenda
  • Political subdivisions wishing to participate may contact the WSCA-NASPO

Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their

  • wn Participating Addendum
  • Entities may be given approval on an individual basis or State CPO

may give approval to all entities within the state to execute their own Participating Addendums

February, 2015 Copiers, Printers & Related Devices 2014-2019 5

slide-6
SLIDE 6

Step by Step:

Participating Addendum templates are available on each Master Agreement page

  • n the www.wsca-naspo.org website
  • 1. States may have submitted Intents to Participate during solicitation, this will provide the

information for contractors to contact states interested in signing a Participating Addendum.

  • States may also contact contractors directly to begin Participating Addendum

process.

  • 2. State Chief Procurement Officials (or designated representative) will be the signatory on

the Participating Addendum. They will also be the WSCA-NASPO point of contact throughout the process.

  • 3. State completes the draft Participating Addendum for each contractor and then

forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.

  • 4. Contractor signs Participating Addendum and sends back to state for signature.
  • 5. State sends fully executed copy to both contractor and WSCA-NASPO (PA@wsca-

naspo.org ). Executed Participating Addendum will be maintained in a repository.

February, 2015 Copiers, Printers & Related Devices 2014-2019 6

slide-7
SLIDE 7

Step by Step: Same Process as Opportunity #1

Participating Addendum templates are available on each Master Agreement page

  • n the www.wsca-naspo.org website
  • 1. States may have submitted Intents to Participate during solicitation, this will provide the

information for contractors to contact states interested in signing a Participating Addendum.

  • States may also contact contractors directly to begin Participating Addendum

process.

  • 2. State Chief Procurement Officials (or designated representative) will be the signatory on

the Participating Addendum. They will also be WSCA-NASPO point of contact throughout the process.

  • 3. State completes the draft Participating Addendum for each contractor and then

forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.

  • 4. Contractor signs Participating Addendum and sends back to state for signature.
  • 5. State sends fully executed copy to both contractor and WSCA-NASPO (PA@wsca-

naspo.org ). Executed Participating Addendum will be maintained in a repository.

February, 2015 Copiers, Printers & Related Devices 2014-2019 7

slide-8
SLIDE 8

Step by Step:

Participating Addendum templates are available on each Master Agreement page

  • n the www.wsca-naspo.org website
  • 1. An email request should be sent to PA@wsca-naspo.org from entity (email may also be

sent from contractor). The email needs to provide the following details: main point of contact from entity, full name of entity, phone number, email address and physical address.

  • 2. WSCA-NASPO will email State Chief Procurement Officer requesting approval for the

entity to execute a Participating Addendum.

  • 3. WSCA-NASPO will email both contractor and entity with the permission from Chief

Procurement Official to proceed to complete the Participating Addendum.

  • 4. Entity completes the draft Participating Addendum for contractor and then forwards

the draft to the contractor. Negotiations will be handled directly between entity and

  • contractor. Upon agreement, the entity sends a final copy of Participating Addendum

to the contractor for signature.

  • 5. Contractor signs Participating Addendum and sends back to entity for signature .
  • 6. Entity sends fully executed copy to both contractor and WSCA-NASPO (PA@wsca-

naspo.org ). Executed Participating Addendum will be maintained in a repository.

February, 2015 Copiers, Printers & Related Devices 2014-2019 8

slide-9
SLIDE 9

February, 2015 Copiers, Printers & Related Devices 2014-2019 9

slide-10
SLIDE 10

1.

Executed Participating Addendum will be maintained

  • n www.wsca-naspo.org and in a repository.

2.

Participating states and entities will be identified on the map of the USA on each Master Agreement page

  • n www.wsca-naspo.org.

3.

Contractors are required to create and maintain state and/or entity specific web pages on their main Master Agreement website.

February, 2015 Copiers, Printers & Related Devices 2014-2019 10

slide-11
SLIDE 11

 RFP Released June 10, 2014  Completed Two Sets of Question and Answer Periods  RFP Due Date August 20, 2014

  • 12 Proposals Received

 Evaluation Period August 22 – September 26, 2014  Letter of Intent to Award Issued and Negotiations with 7

vendors October 2, 2014

 Award Issued to 5 Vendors December 15, 2014

  • Protest period through December 26, 2014

 Award Issued to 1 Vendor February 12, 2015

  • Protest period through February 23, 2015

 Negotiations still pending with 1 vendor  Contract Term – January 1, 2015 – December 31, 2019

February, 2015 Copiers, Printers & Related Devices 2014-2019 11

RFP Overview - Dates

slide-12
SLIDE 12
  • Shannon Berry, Nevada (Contract Lead)
  • Keli Hardcastle, Nevada
  • Linda Polk, Alaska
  • Paul Linhardt, Missouri
  • Jason Evans, South Carolina
  • Wendy Walker, Washington
  • Debra Saiz, New Mexico
  • Paul Stembler, WSCA-NASPO Cooperative

Development Coordinator

February, 2015 Copiers, Printers & Related Devices 2014-2019 12

slide-13
SLIDE 13
  • Group A – Convenience Copiers
  • Includes B&W and Color/B&W
  • Group B – Production Copiers
  • Includes B&W and Color/B&W
  • Group C – Wide Format Devices
  • Includes B&W and Color/B&W
  • Group D – Printers
  • Includes B&W and Color/B&W
  • Group E – Digital Duplicators
  • Group F – Scanners

February, 2015 Copiers, Printers & Related Devices 2014-2019 13

slide-14
SLIDE 14

February, 2015 Copiers, Printers & Related Devices 2014-2019 14

slide-15
SLIDE 15

 Canon USA

  • Group A – Convenience Copiers
  • Group B – Production Copiers
  • Group C – Wide Format Devices
  • Group D – Printers
  • Group F - Scanners

 Konica Minolta

  • Group A – Convenience Copiers
  • Group B – Production Copiers
  • Group D – Printers

 Ricoh USA, Inc.

  • Group A – Convenience Copiers
  • Group B – Production Copiers
  • Group C – Wide Format Devices
  • Group D – Printers
  • Group E – Digital Duplicators

 Sharp

  • Group A – Convenience Copiers
  • Group B – Production Copiers

 Toshiba

  • Group A – Convenience Copiers

 Xerox

  • Group A – Convenience Copiers
  • Group B - Production Copiers
  • Group D – Printers

 Hewlett Packard

(pending negotiations)

  • Group D - Printers

February, 2015 Copiers, Printers & Related Devices 2014-2019 15

slide-16
SLIDE 16

Comprehensive financial options:

  • Capital Leases – Traditional financing with ownership at end
  • f term; buyout determined at the beginning of lease
  • Cancelable Rentals – Cancel with 30 day notice with four

month penalty on rental payment; no buyout considered

  • Fair Market Value Leases – Financing with ownership at end of

term; buyout at the then market value at the end of lease

  • Operational Leases – No benefit of ownership to the Lessee,

no buyout considered

  • Purchase – No financing; service options available
  • Short Term Rentals – Cancel with 30 day notice, up to 18

month rental; no buyout considered

  • Cost-Per-Copy – May be allowed at the customer’s request;

however, it may not be available by all contractors All leases and rentals have a non-appropriations clause to avoid fiscal commitments.

February, 2015 Copiers, Printers & Related Devices 2014-2019 16

slide-17
SLIDE 17
  • Includes Equipment, Services and Supplies
  • Accessories & Software to enhance devices only, does not include MPS
  • Authorized Dealers/Distributors by State
  • Dedicated State Manufacturer Website for each Participating

Addendum signed

  • Discount Pricing from Manufacturer Suggested Retail Price (MSRP)
  • Volume Placement Discounts
  • Detailed Reporting
  • Centralized Billing or Billing by State Authorized

Dealers/Distributors

  • Additions/Deletions of devices approved by Lead State
  • Most current pricing posted on WSCA-NASPO website

February, 2015 Copiers, Printers & Related Devices 2014-2019 17

slide-18
SLIDE 18
  • Customer Training – Minimum one hour on-site training,

with abbreviated user manual at no additional cost

  • Service Response Times:
  • Urban Response Time – 4 Hours
  • Rural Response Time – 1 Working Day
  • Remote Response Time – 4 Working Days
  • Environmental Requirements - EPEAT Bronze Standard
  • Equipment operational at least 96% of normal business

hours

  • Model Service Level Agreement (SLA) – Attachment O of

RFP 3091

  • Lemon Clause – Section 3.4.11.2 of RFP 3091

February, 2015 Copiers, Printers & Related Devices 2014-2019 18

slide-19
SLIDE 19

Section 1.5 of RFP specifically excludes:

  • Managed Print Services
  • Refer to WSCA-NASPO Master Agreement lead by State of New Mexico
  • Cameras
  • Interactive White Boards
  • Micrographic Equipment
  • Overhead Projectors

February, 2015 Copiers, Printers & Related Devices 2014-2019 19

slide-20
SLIDE 20

 Current Master Agreement #1715

  • Extended from March 31, 2015 to June 30, 2015
  • Extension is to allow time for States to negotiate

and sign new Participating Addendums

  • Leases placed under the current MA will survive

through the end of the lease term

 New Master Agreement #3091

  • Effective January 1, 2015
  • Each Manufacturer’s Model PA available on the

www.wsca-naspo.org website

February, 2015 Copiers, Printers & Related Devices 2014-2019 20

slide-21
SLIDE 21

February, 2015 Copiers, Printers & Related Devices 2014-2019 21

slide-22
SLIDE 22

Please let WSCA-NASPO know if we can be of any assistance:

Paul Stembler, Cooperative Development Coordinator * pstembler@wsca-naspo.org (651) 206-3858

*WSCA-NASPO Point of Contact for these Master Agreements and the Participating Addendum process.

February, 2015 Copiers, Printers & Related Devices 2014-2019 22