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Document Design
Document Design
Which would you rather read?
- r
- Guide your
readers
- Make your
document more attractive
Use document design to
Designing Documents Document Design Which would you rather read? - - PowerPoint PPT Presentation
Designing Documents Document Design Which would you rather read? - - PowerPoint PPT Presentation
Document Design Designing Documents Document Design Which would you rather read? Use document design to Guide your readers Make your or document more attractive Document Design Start with the basics: Paper Margins Line
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SLIDE 3
Document Design
Start with the basics:
- Paper
- Margins
- Line length
- Justification
- Kerning
- Font size
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SLIDE 4
Document Design
Pay attention to line leading:
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Watch out for the 1.5 spacing default in Word!
Line leading is the amount of space between lines of text. The more complicated the content, the larger the leading should be.
Line leading is the amount of space between lines of text. The fancier the font, the more leading should go between the lines. Line leading is the amount of space between lines of text. The fancier the font, the more leading should go between the lines.
SLIDE 5
Document Design
Know your typeface choices.
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Serif
(Times New Roman)
Sans Serif
(Arial)
vs.
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Document Design
Pay attention to legibility.
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How does this look? How would you like to read an entire letter set in this font?
How about this one? It's the same font size as the one above. Be kind: use legible
- typeface. Sans serif
works best for presentations and other electronic messages. Serif is recommended for body text in paper docs. How about this one? It’s the same font size as the one above. And it’s orange!
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Document Design
Use white space appropriately.
- Add extra space
for a paragraph break at least every half page.
- Two inches is a
good maximum.
- Don’t just
indent.
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SLIDE 8
Document Design
Use lists.
- Create white
space
- Make
information easier to locate
- Emphasize
important information
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Document Design
Give your reader guides.
- Add page
numbers.
- Add headers
and/or footers indicating page contents.
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header Footer + page number rule line = decoration
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Document Design
Headings help with scanning.
- Font size
indicates level of generality.
- Match headings
visually and grammatically.
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Use more space above headings than below.
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Document Design
Add interest with highlights:
- Boxes
- Screens
- Bold
- CAPS
- Color
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Document Design
Print out your document early and avoid:
- Split tables
- Strange italics
- Widows and orphans
- Floaters
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Document Design
Visuals enhance communication.
- Charts
- Drawings
- Photos
- Tables
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Smithsonian, 1993
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Document Design
Quick: How many people voted for Helen Hunt?
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Our study shows that Julia Roberts won 172 votes, Catherine Zeta-Jones gathered 137 votes, and Miss Chi Chi Rodriquez made a showing with 21 votes. Drew Barrymore and Helen Hunt came in with a close vote count of 134 and 133
- respectively. The clear winner, however, was the
glamorous and talented Lassie with a huge total
- f 303 votes.
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Document Design
Quick: How many voted for Julia Roberts?
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Table 3.5 Academy Votes for Best
Men’s Votes Women’s Votes Canine Votes Total Votes
Drew Barrymore
65 62 7 134
Chi Chi Rodriguez
5 6 10 21
Helen Hunt
56 72 5 133
Lassie
8 30 265 303
Julia Roberts
60 105 7 172
Catherine Zeta
106 25 6 137 Source: Forte Enterprise Vote Counter 2021
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Document Design
Visuals can display abstract information in concrete form.
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Drew Barrymore Chi Chi Helen Hunt Lassie Julia Roberts Catherine
Quick: Who won?
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Document Design
Visuals employ a universal language.
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Document Design
Prefer illustrations
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Itmakessenseblog.com, 2013 samizdata.net, 2013
- ver decorations.
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Document Design
Keep visuals simple and focused.
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1.bp.blogpspot.com, 2013 Junkcharts.typepad.com, 2013 Exceluser.com, 2013Ed-informatics.org
Warning: Use photos appropriately! Watch out for chart junk!
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Document Design
Use visuals responsibly.
- Cite sources.
- Get permission
for commercial applications.
- Provide effective
captions.
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Figure 1: Buried in their work , city workers repair the electrical system.
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Document Design
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Which would you rather read?
- r
Consider the reader’s point of view.