Department for Child Protection Established 2013 OIA: Phillip - - PowerPoint PPT Presentation

Established 2013

Thursday, 13 February 2020

Department for Child Protection

OIA: Phillip Dowsett, General Manager – Industry Participation DCP: Elizabeth Chmielewski, Manager Procurement & Contracting

Acknowledgement of Country ry

I would like to acknowledge the traditional

• wners of the land on which we meet today and

pay my respects to their elders past and present and extend that respect to other Aboriginal and Torres Strait Islander people who are present today.

Today’s Agenda

• 1. Office of the Industry Advocate Introduction Overview
• 2. DCP Presentation
• 3. Is your business ready to tender?
• 4. South Australian Industry Participation Policy
• 5. Qualifying Tender Opportunities
• 6. Planning and Managing the Tender Response
• 7. Tender Review and Submission
• 8. Office of the Industry Advocate - Connecting with Business Program

A primary function for the Industry Advocate Act 2017 is to build the capability and capacity of businesses based in South Australia to participate in government contracts.

In Industry ry Advocate

Crea eate Opp pportu tunit itie ies Bui uild ld Awareness Fos

• ster

r Col

• lla

laboratio ion

Marshall Liberal Government

South Australian businesses must have every opportunity to be involved in the supply of goods and services to the government. More South Australian goods, services and labour used in more government purchases means more local jobs and more opportunities for South Australians.

Role of the Industry Advocate

Department for Child Protection (DCP)

Procurement and Contracting

Elizabeth Chmielewski, Manager Procurement and Contracting

DCP’s Procurement and Contracting function is responsible for supporting DCP to source goods and services. A critical component of this function is sourcing Out of Home Care (OOHC) Services that account for more than 50% of DCP’s budget. OOHC Services include:

Department for Child Protection

Family based care Residential care Supported Independent Living Emergency response & Individualised Packages of care Our vision is for all children and young people to grow up safe, happy, healthy and nurtured to reach their potential. Family Reunification Advocacy and Support

We rely on your skills, expertise and capability to ensure children and young people receive safe, culturally responsive and quality care Throughout the stages of service development, procurement and contracting,

• ur roles and relationships

will alter to reflect the activities and mandated requirements applicable.

Working with our suppliers

Continue to grow family based care options and service providers Review key service models for disability, Aboriginal practice and independent living services Grow services for children with disabilities and Aboriginal children and young people Enhance individualised packages of care options for children and young people Increased and expanded procurement from Aboriginal Community Controlled Organisations Increased digitisation of services (investment in ICT projects)

2020 DCP Procurement Aims

Visit DCP’s Service Provider Webpage https://www.childprotection.sa.gov.au/service-providers Come see us 25 February 2020 at Meet the Buyer event Visit Tenders SA website Contact DCPServiceProviders@sa.gov.au

For Official Use Only-I2-A1

Business Advantage

Process Target Market People Product

Is your business ready?

• What is your average invoice
• Understand your customer and their supply needs
• Understand the aims you are trying to achieve
• What differentiates your business from Government offerings

Know the Buyer

https://www.childprotection.sa.gov.au/service-providers

Know the Buyer

Are you engaging the right customer/stakeholder?

Government Agency? Lead Contractor? Subcontractor

• r

Supplier?

Know the Buyer

www.sa.gov.au/directories/government

Attorney-General's Department Auditor-General's Department Courts Administration Authority Defence SA

• Dept. for Child Protection

Correctional Services Education Energy and Mining Environment and Water Health and Wellbeing Human Services Innovation and Skills Planning, Transport and Infrastructure Primary Industries and Regions Trade, Tourism and Investment Treasury and Finance Premier and Cabinet Electoral Commission of South Australia Environment Protection Authority Green Industries SA SAFECOM South Australian Country Fire Service South Australian Housing Authority South Australian Metropolitan Fire Service South Australian State Emergency Service South Australian Tourism Commission South Australia Police TAFE

https://www.childprotection.sa.gov.au/service-providers

www.industryadvocate.sa.gov.au/industrysectors

Know the Buyer

Finding Opportunities

SA Tenders and Contracts www.tenders.sa.gov.au Industry Capability Network Gateway (ICN) www.gateway.icn.org.au

www.childprotection.sa.gov.au/service-providers/procurement

Industry Participation Objectives

De Desi sign Su Supporting In Industry an and Economic Par articipati tion Growth, In Innovati tion & & In Investment t Attr tracti tion Reg egional De Development

Abo borigin inal Economic ic Particip ipatio ion

Pur urchase of

• f

Stru Structural l and and Rei einforcin ing St Steel l = = 20% Weighting

App pprenticeship & Trai ainees

What is Industry Participation?

Quo uote fr from

• m Loc
• cal

l Bus usin iness

$33K $33K-$550K, agencie ies must se seek a quote fr from a lo local busin iness

Appli lies fr from: $3 $33K to

• $5

$50M Weig ighted fr from: $2 $220K @ 15 15% In Industry Participation Plan lans Tail ailored In Industry Participation Plan lans $5 $50M +

• r
• r Str

Strategic Projects

Does Industry Participation apply to your business?

85% of the

evaluation score is based on:

• Price;
• Performance;
• Risk;
• Value-for-money;
• Capability
• DCP - Project Specific

Requirements

15% of the

evaluation score is based on Industry Participation, this includes:

• Local Supply Chain;
• Jobs; and
• Investment

(Trainees/Apprentices)

100%

Total Evaluation Score

Tender Evaluation Process

Projects applicable to the South Australia Industry Participation Policy (SAIPP)

Combined ECT & IP IPP Test: from $550 - $4M

http://saipp.sa.gov.au

• 1. Statement of Intent (SoI)
• Designed for two stage procurements (EOI) and Panel Contracts
• Establishes estimates for basic terms for the contract used in a TIPP
• 2. Tailored Industry Participation Plans (TIPP)
• Designed for strategic procurements (mandatory $50M+)
• Broader economic benefit criteria assessment

Industry Participation Plans - Updated

OIA to review final IPP or TIPP prior to the award of the contract, consistent with the Industry Advocate Act 2017, 6 - Functions:

(e) To review, and assist in the negotiations for, Industry Participation Plans to ensure they comply with the SAIPP prior to the finalisation of contract conditions.

OIA Negotiation

Industry Participation Plan - Subcontracting

IPP methodology cascades through the supply chain

Tie ier One Head Contractor

Contracted to SAG

Sub-contractors / / Su Suppliers

Goods

Sub-contractors / / Su Suppliers

Services

Sub-contractors / / Su Suppliers

Other

Tie ier Two Contractor

Contract with Head Contractor

Industry Participation Plan - Reporting

OIA monitors all IPP commitments

Why Bother?

Approximate Annual Expenditure of the State Government

Annual Expenditure

$11 billion

Can you deliver?

• Cost,
• Schedule,
• Project Management,
• TechnicalSolutions,
• Performance,
• Quality,
• Qualified staff, and
• Customer Service.
• Be sure to conduct a competitor analysis
• Do you understand the payment terms?

Identify if your business is able to deliver the product / service

• Have you assessed the risks associated with the project,

such as;

You

• ur Offering

Is your product a good fit for the buyer? Can you deliver on time and on budget?

What The Customer Ne Needs

Does your product or service need to be modified? Does your product or service meet industry standards?

The Mar arketplace Offerin ing

How do competitive products or services compare?

Valu lue Proposition – Product/Serv rvices

01 01 02 02 03 03

Do I Tender

Identify if your business is able to deliver the product / service

Understand the Rules

• Do you understand probity?
• Have you made yourself aware of any pre-tender

briefings?

• Have you familiarised yourself with the financial and

quality requirements to ensure you can meet them?

• Determine if you can meet the minimum criteria to

tender prior to beginning your tender response.

Understand the Rules

Have you familiarised yourself with all relevant legislation and policies?

• State Procurement Act 2004
• State Procurement Board Guidelines
• Agency policies and procedures
• The Industry Advocate Act 2017

Visit the State Procurement Board Website www.spb.sa.gov.au to learn more.

Understand the Process

Market Approach Acquisition Planning Business Plan Tendering Evaluation Contract Management Supplier Relationship Management Procurement Lifecycle

Prepare Responses

Familiarise yourself with all elements of the evaluation criteria Ensure you answer ALL questions in the format requested. Leave yourself plenty of time to understand all the requirements. Identify the features of your product or service in each of the areas that are important to the buyer. Ensure you have appropriately priced your tender

Evaluation Crit riteria Questions Id Identify fy Tim ime Pric ricin ing

Bid Approach

Average

Foc

• cus: ‘Get them

something’ Done by anyone No Support No Strategy Copy direct from brochures or other documents Inconsistent output

Better

Foc

• cus: a complete,

compliant document ‘Factory’ approach to responding to tenders Reactive to RFT Chase everything Last minute Average output Seek advice

Best

Foc

• cus: Articulate,

compelling story Identification and alignment

• f bid team upfront

Strategic approach – what is the client really looking for? What are our differentiators? Why should they pick us? Proactive; planned High quality output Demonstrated business continuity plan *Se *Seek Pro rofessional advi vice*

Review and Submit

3 6 9 12

Review your response. Final cross check against requirements Proofread and check formatting, ensure consistency of the style of layout Financials add up and are correct Are you fully aware of how to submit your response well ahead of closing time? i.e. Upload online, Email, Hard copy or USB

Contract Award

• Congratulations! You have won a contract! Be sure to:
• Understand the start date and project timelines
• Sign relevant contracts and documents
• Sub-contractor and supplier relationships
• Keep record of all correspondence
• Manage your progress throughout the project
• Alignment of bid vs. contract management team
• Industry Participation Plan Reporting

Were you unsuccessful?

If you are unsuccessful, request a debrief from the agency to be sure you:

• Overall performance of your submission
• Understand the competition
• Learn how to be more competitive next time

• Meet th

the Buyer

• Ready to

to Tender

• Supply to

to Gov. Workshops

• SA Product + Services Register
• Aboriginal Economic Participation
• DCP – Sector & Tender Briefings
• DCP - Industry connection with Peak Bodies

The Office of the Industry Advocate’s

Connecting wit ith Business Program

Discover how you can optimise your opportunities with Government at our Supply To Gov. workshops.

SA Product + Services Register

The SA Product + Services Register was established to profile local business to government buyers. Help Helpin ing con connect loc local busi business sses s to to Gove

• vern

rnmen ent opp

• pport

rtunities es. https://industryadvocate.sa.gov.au/sa- product-services-register/

Tender Ready Checklist

 Register on the SA Produ

• duct +

+ Ser ervic ices Reg egis ister  Visit Rea eadyToTender  Register with SA Ten enders and and Con

• ntr

tracts  Register with the Ind Industry try Cap apabil ilit ity Netw twork  Visit the Supp upportin ing Bus usin iness in in SA website  Visit the Smal all l Bus usin iness Com

• mmis

issio ioners website  Visit the Skill lling Sout

• uth Aus

ustrali lia website  Sign-up for the latest news from the Industry Advocate (Connecting with Business program)

Other References

Th The Offic fice of f th the In Industry ry Advocate Level 13, Stillwell House 99 Gawler Place Adelaide 5000 P: 08 8226 8956 W: industryadvocate.sa.gov.au

CONTACT