CXRDKTASSN RESULTS # 2017ACA CAP C ONTEXTE R EPORT D AILY F ILING R - - PowerPoint PPT Presentation

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CXRDKTASSN RESULTS # 2017ACA CAP C ONTEXTE R EPORT D AILY F ILING R - - PowerPoint PPT Presentation

Jul 18, 2023 766 likes •1.15k views

U NDERSTANDING R EPORTS TO S UPPORT THE C OURTS Diane Robinson, Director Office of Research and Justice Statistics PHOTOGRAPH CREDIT MICHAEL HIBBLEN KUAR NEWS Building Bridges # 2017ACA CAP Ar Arkansas kansas Cour Court t Automa

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SLIDE 1

UNDERSTANDING REPORTS TO SUPPORT

THE COURTS

Ar Arkansas kansas Cour Court t Automa utomation tion Pr Prog

  • gram

am Syst Systems ems Conf Confer erence ence 2017 2017

Building Bridges

Diane Robinson, Director Office of Research and Justice Statistics

#2017ACA

CAP

PHOTOGRAPH CREDIT MICHAEL HIBBLEN KUAR NEWS

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SLIDE 2

WHO CARES ABOUT THE

DATA?

▪ System is transparent ▪ Attorneys are watching ▪ Citizens are watching ▪ Voters are watching ▪ Media are watching

#2017ACA

CAP

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SLIDE 3

WHO CARES ABOUT THE

DATA?

  • Courts! Judges, TCAs, Clerks
  • Bureau of Legislative Research
  • Department of Finance and

Administration

  • Sentencing Commission
  • DHS - Division of Youth Services
  • Arkansas Tobacco Control
  • Governor’s Office
  • Office of Child Support

Enforcement

  • Citizens
  • National Center for Juvenile

Justice/National Center of Family and Juvenile Court Judges

  • National Center for State Courts
  • Law firms
  • Academic researchers (faculty and

students)

  • Policy and non-profit
  • rganizations
  • Bulk data – background check

companies

  • Media: newspapers, television

stations, radio

#2017ACA

CAP

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SLIDE 4

AVAILABLE REPORTS

  • Contexte
  • Monthly and quarterly data reports to judges
  • Ad hoc reports

#2017ACA

CAP

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SLIDE 5

CONTEXTE REPORT DOCKET ASSOCIATION

  • CXRDKTASSN
  • Purpose: Find incomplete case closures and
  • ther errors
  • MD code with no association to an MF code
  • Missing MF code
  • Missing MF & MD code
  • Who: Clerks
  • How often: monthly

#2017ACA

CAP

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SLIDE 6

CXRDKTASSN PARAMETERS

#2017ACA

CAP

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SLIDE 7

CXRDKTASSN RESULTS

#2017ACA

CAP

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SLIDE 8

CONTEXTE REPORT DAILY FILING REPORT

  • CXRDFR
  • Purpose: Catch inappropriate dockets, missing

dockets

  • Who: Clerks
  • How often: daily

#2017ACA

CAP

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SLIDE 9

CXRDFR Parameter Screen

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SLIDE 10

CXRDFR Results

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SLIDE 11

CONTEXTE REPORT ACTIVITY REPORT

  • CZRACTV
  • Purpose: Review activity in Contexte by user

within a date range

  • Who: Clerk
  • When: as needed

#2017ACA

CAP

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SLIDE 12

CZRACTV PARAMETERS

#2017ACA

CAP

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SLIDE 13

CZRACTV RESULTS

#2017ACA

CAP

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SLIDE 14

CONTEXTE REPORT RULE 41

  • CZRRULE41
  • Purpose: Identify cases with no action or activity
  • Who: TCA
  • When: Monthly

#2017ACA

CAP

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SLIDE 15

CZRRULE41 PARAMETERS #2017ACA

CAP

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SLIDE 16

CZRRULE41 RESULTS

#2017ACA

CAP

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SLIDE 17

CONTEXTE REPORT RULE 4GI

  • CZRR4GI
  • Purpose: Identify cases with no response
  • Who: TCA
  • When: Monthly

#2017ACA

CAP

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SLIDE 18

CZRR4GI PARAMETERS

#2017ACA

CAP

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SLIDE 19

CZRR4GI RESULTS

#2017ACA

CAP

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SLIDE 20

CONTEXTE REPORT CASE STATUS

  • CZRCASESTATUS
  • Purpose: Overview of case statuses; identify

cases with incorrect status; review inactive or set for review cases

  • Who: Clerk or TCA
  • How often: as needed, depending on goal

#2017ACA

CAP

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SLIDE 21

CZRCASESTATUS PARAMETERS

#2017ACA

CAP

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SLIDE 22

CZRCASESTATUS RESULTS

#2017ACA

CAP

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SLIDE 23

MONTHLY REPORTS

  • Prepared and sent out by ORJS
  • Case detail reports are provided on request
  • Cannot pull in Contexte
  • Tableau subscription is possible (but not free)

#2017ACA

CAP

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SLIDE 24

MONTHLY REPORT SUMMARY REPORT

  • Purpose: cases filed, cases disposed, cases

pending

  • Who: sent to judges
  • When: on the 15th of every month
  • Depends on
  • MF code
  • MD code
  • Docket association
  • Replaces the *sum reports in Contexte

#2017ACA

CAP

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SLIDE 25

MONTHLY REPORT SUMMARY REPORT

#2017ACA

CAP

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SLIDE 26

MONTHLY REPORT CLEARANCE RATE

  • CourTool M2: Cases disposed

cases filed

  • Purpose: prevent backlog
  • Depends on
  • MF code
  • MD code
  • Docket association

#2017ACA

CAP

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SLIDE 27

MONTHLY REPORT CLEARANCE RATE

#2017ACA

CAP

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SLIDE 28

MONTHLY REPORT TIME TO DISPOSITION

  • CourTool M3: days from filing to disposition
  • Purpose: Keep cases from lingering, identify

cases that need action

  • Depends on
  • MF code
  • MD code
  • Docket association
  • Replaces CASEDAYSCLS &DISPAGEDAYS reports

in Contexte

#2017ACA

CAP

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SLIDE 29

MONTHLY REPORT AGE OF ACTIVE PENDING CASELOAD

  • CourTool M4: Days since filing
  • Purpose: Keep cases from lingering, identify

cases that need action

  • Replaces CASEDAYSOPN report in Contexte

#2017ACA

CAP

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SLIDE 30

MONTHLY REPORTS

#2017ACA

CAP

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SLIDE 31

MONTHLY REPORT TRIAL TYPE SUMMARY

  • Coming attraction
  • Replaces TRLTYP report in Contexte

#2017ACA

CAP

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SLIDE 32

AD HOC REPORTS

  • Everything comes from Contexte!
  • If you enter it, we can pull it!

#2017ACA

CAP

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SLIDE 33

BUT OUR DATA ARE WRONG!

  • Everything comes from Contexte!
  • When we find errors, they go back to the clerk.

#2017ACA

CAP

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SLIDE 34

COMMON PROBLEMS

  • Criminal: every charge disposed (including 99-1)
  • Docket Associations
  • Lack of common ID
  • Incorrect dates
  • Incorrect judges
  • Disposition that doesn’t match case type
  • Trial type that doesn’t match case type

#2017ACA

CAP

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SLIDE 35

HELPFUL TOOLS

  • Reports
  • Cover & Disposition Sheets
  • Case Status

#2017ACA

CAP

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SLIDE 36

TOOLS: CASE STATUS

  • Open
  • Closed
  • Reopened
  • Inactive (the court CANNOT take action)
  • Reactivated
  • Set for Review (Juvenile: DN & EJJ, Probate:

Guardianship & Adult Protective Custody)

  • Specialty Court
  • Court Monitoring

#2017ACA

CAP

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SLIDE 37

USEFUL RESOURCES

Arkansas Court Guide to Statistical Reporting: https://courts.arkansas.gov/forms-and-publications http://www.courtools.org/

  • ACAP application support: Contexte or efiling questions
  • 501-410-1900, option 1 (Help Desk)
  • acap.help@arcourts.gov
  • courts.efiling@arcourts.gov
  • Data Quality Issues, FOIA request, dashboards, reports
  • ORJS: 501-492-5715
  • orjshelp@arcourts.gov

#2017ACA

CAP