Copernicus Hackathons Copernicus Relays and Academy videoconference - - PowerPoint PPT Presentation

Copernicus Hackathons

Copernicus Relays and Academy videoconference

European Commission – DG GROW-I3 Thibaud Delourme – Team leader for Copernicus user uptake Thibaud.delourme@ec.europa.eu

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In brief

• The Commission will finance 20 Copernicus hackathons every year in Europe, with

up to 20,000 euros per hackathons

• The objective is to stimulate the generation of new Copernicus applications, while

reinforcing the Copernicus ecosystem at local level.

• We strongly encourage the Relays and Academy to apply (first cutoff: July 9th)

The hackathon concept

• A Copernicus hackathon is an intensive programme (typically over a week-end)

where several teams compete to deliver the application based on Copernicus.

• EO, business and thematic experts shall collaborate and learn how to use

Copernicus data.

• Each organizer is free to choose the thematic area of the hackathon (e.g.

agriculture, sustainable development, forestry, raw material…).

Our objectives

1) Increase the use of Copernicus 2) Stimulate the emergence of new applications based on Copernicus 3) Reinforce synergies between the various actors in the local Copernicus ecosystem

What we offer

• The Commission finances 85% of the costs, up to 20,000 euros
• The winner of the hackathon is given a ticket to the Copernicus Accelerator
• The organiser of the hackathon receives regular support from AZO, the

programme manager (through templates, advice…).

How to apply

• The call for potential organisers will be permanently open, with cutoffs every 6 months.
• Apply before July 9th to be part of the first cohort:

https://hackathons.copernicus.eu/apply/

• 3 evaluation criteria (1/3 each):

– Expected number of participants and quality of the programme – Involvement of relevant partners from the Copernicus ecosystem – Experience in Earth Observation and ability to increase the use of Copernicus

Annexes – detailed information

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Objectives What is a Copernicus Hackathon? What is the role of the organiser? Which support will organisers get? Who can apply? What is the selection process? Evaluation criteria Timeline Contact

Content

Objectives

• Increase the number of users of Copernicus data and services
• Stimulate the generation of new business ideas based on Copernicus

data and services

• Raise awareness of the opportunities offered by Copernicus data and

services

• Train potential users on how to access and use Copernicus data and

services

• Support the development of a thriving Copernicus downstream eco-

system, by favouring cooperation between multiple stakeholders.

• Maximise the socio-economic benefits of Copernicus

Presentation Title

What is a Copernicus Hackathon?

• A Copernicus hackathon is an intensive programme whereby several teams

collaborate and compete to deliver the best application based on Copernicus data and services.

• A Copernicus Hackathon is a coding experience during which Copernicus data is

actually accessed and used. The expected output of a Copernicus Hackathon shall thus go beyond mere concept presentations.

• The teams shall gather in the same place for a minimum of 24 hours and maximum
• ne week. Please consider that more mature results can be achieved in longer events.
• Each organizer is free to choose the thematic area of the hackathon (e.g. agriculture,

sustainable development, forestry, raw material…).

Presentation Title

What is the role of the organiser?

• The organiser is responsible for all event logistics incl. venue, catering,

equipment, coaching, accommodation for non-local participants.

• The organiser shall develop an active communication and networking

campaign to maximize the number of participants to the hackathon, incl. an event website for registration.

• The organiser shall appoint a jury, to select the best team at the end of

the Hackathon.

• The organiser is responsible for providing the teams with access to

relevant coaching and IT infrastructure (hardware, software, API…) so that they can easily access and use Copernicus data. → use of DIAS. A toolkit containing various offerings from technical service providers will be made available at hackathons.copernicus.eu.

Presentation Title

Which support will organisers get?

• For each hackathon, the European Commission will finance 85% of the
• rganizer’s costs, up to EUR 20,000.
• Eligible costs need to be directly related to the organisation of the event, e.g.:

– Venue (renting a location where to host the hackathon) – Catering (drinks and beverages eligible to be served on the days of the hackathon) – Equipment and supplies, in particular IT (servers, cloud services, software licenses….) and other technological expenses – Travel and accommodation of its own staff and reimbursement of the participants to the hackathon – Communication and promotional activities – Prizes to support the winning teams – Employee-related costs In kind contributions are not eligible.

• Each hackathon winner will get direct access to the Copernicus Accelerator 2018
• r 2019.

Presentation Title

Which support will organisers get?

• The Coordinator will support the organisers in achieving the best possible
• utcome of the hackathon, e.g. holding weekly jour-fixe calls and by

providing templates and check-lists for the following items: – for the organisation of a hackathon incl. terms of participation, registration form, agenda, event logistics (venue, catering, etc.) – for relevant activities to be organised during the hackathon, e.g. business or technical workshops, supporting programme – on potential speakers and trainers for the hackathons – for the evaluation, e.g. advise on the composition of a selection board, standard NDA – for the promotion, incl. styleguide, website structure, flyer templates, etc.

Presentation Title

Who can apply?

• Any organisation registered in Copernicus Participating Countries (EU28 +

Norway and Iceland) can apply to become a Copernicus Hackathon organiser via the permanent open call.

• Applicants need to have demonstrated experience in support to innovation and

need to present a network of partners and experts to support the hackathon

• nsite
• Applicants should also demonstrate their own marketing and communication

channels to promote the hackathon.

• Applicants need to be willing to co-finance at least 15% of the hackathon’s costs.

Presentation Title

What is the selection process?

• The first application phase is open until 9 July 2018 at hackathons.copernicus.eu
• Applicants shall submit a written proposal (max. 10 pages) outlining the event
• verview and logistics, the chosen topic and target group, involvement of

partners, provision of technical support, budget, experience with similar events and relevance to Copernicus. Template available after registration.

• A jury will confidentially evaluate the submissions and applicants will be

informed on 16 July 2018 about the outcome of the selection process.

• Approx. 10 organisers will be selected after each cut-off date, depending on the

quality of proposals received (max. 13 per semester and max. 20 per year).

Presentation Title

Evaluation criteria

• Expected number of participants to the hackathon and quality of the support

and training provided to them.

• Involvement of relevant partners from the Copernicus eco-system (universities,

large companies, start-up support programmes, research centres…).

• Experience in promoting Earth observation programmes.
• Weighted with 1/3 each.

Presentation Title

Timeline 2018

Presentation Title

• All Hackathons must be implemented within 12 months after selection.

However Hackathons that intend to provide a seat in the Copernicus Accelerator 2018 to their winning teams, need to be held before 15 October 2018.

Contact

Ulrike Daniels Business Development & Head of Acceleration Programme

Ulrike.Daniels@azo-space.com Phone: +49 162 2748570 www.space-of-innovation.com AZO Anwendungszentrum GmbH Oberpfaffenhofen Friedrichshafener Str. 1 82205 Gilching, Germany

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