Contents EDITORIAL GUIDELINES FOR THE COURSE 2 C OURSE CARD - - PDF document

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MY ACADEMY 2 - COURSE PRESENTATION STANDARDS

Contents

EDITORIAL GUIDELINES FOR THE COURSE 2 COURSE CARD STANDARDS 2 WHAT NEEDS TO BE DONE 2 HOW YOU CAN PUT IT INTO ACTION 2 The course card needs to follow these standards 2 Option 1. Adding a course image from the section “Schedule & Details” 4 Option 2. Adding a course image from the section “Advanced Settings” 6 COURSE DETAILS: SETTING UP THE COURSE LANGUAGE AND TYPE FILTERS 7 WHAT NEEDS TO BE DONE 7 HOW YOU CAN PUT IT INTO ACTION 7 Option 1 to check that the course language was taken into account 8 Option 2 to check that the course language was taken into account 9 To check that the course type was taken into account 11 COURSE TITLE TYPOLOGY FOR THE COURSE NAME ITSELF 12 WHAT NEEDS TO BE DONE 12 THE GENERAL RULES FOR TITLE NAMING 12 HOW YOU CAN PUT IT INTO ACTION 13 COURSE TITLE TYPOLOGY FOR THE LEFT HAND MENU 14 WHAT NEEDS TO BE DONE 14 THE GENERAL RULES FOR TITLE NAMING 14 HOW YOU CAN PUT IT INTO ACTION 15 Option 1. If your course has a title and a subtitle 16 Option 2. If your course has only a title 16 INTRODUCTION TEXT TEMPLATE 17 WHAT NEEDS TO BE DONE 17 HOW YOU CAN PUT IT INTO ACTION 17 BADGE STANDARDIZATION 19 WHAT NEEDS TO BE DONE 19 HOW YOU CAN PUT IT INTO ACTION 19 The course badges need to follow these standards 19 To create, import and assign badges to quizzes 19 CHECKLIST OF THE ACTIONS TO BE DONE 25 EDITORIAL GUIDELINES FOR THE CATALOG / COURSE DISPLAY 26 WHAT NEEDS TO BE DONE 26

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EDITORIAL GUIDELINES FOR THE COURSE Course card standards

What t needs to

• be don
• ne
• Adapt the course card template to the course
• Put a background image from the Brandcenter
• Add the language bubble
• Add the title and subtitle (if there is) of the course
• Save it and upload it to the studio
• Use it as a base to your course details filters (To know more, click here)

How you

• u can

an put t it t in into

• acti

tion

• n

The cours rse ca card rd n need eds t to f follow th thes ese sta tandards * The following languages already have their image ready to upload on the template:

• English (US)
• Portuguese (Brazil)
• Spanish
• Dutch
• Polish
• German
• French

Note : The Course Card indicates the language of the course as an image. You have to determine the language of the course in the Studio so to update the language filter of the catalog (to know more, click here). Language of the course*

0.63 x 0.63cm

Background image Found on the Brandcenter Library Standard template Title of the course In Roboto Slab, Bold, 9pts Subtitle of the course In Roboto Slab, Regular, 6pts

3 Platform Learner Display:

4 To add a course image (course card) in the Studio, you have two possible ways:

Opti tion

• n 1. Adding a course image from the section “Schedule & Details”

Note : The Course Image should measure : 389x234 pixels In the files & uploads section, copy the image static code without /static/. From the Settings menu, select Schedule & Details. In the Course Card Image section, complete one of the following steps.  : If you have not yet added the image to the course, select Upload Course Card Image, and then follow the prompts to find and upload your image.  : If you have already added the image to the course, paste the image static code.

5 On the band at the bottom of the page, click on Save Changes. A band at the top of the page confirms that the changes have been saved. View your dashboard to test how the image will appear to the learners.

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Option 2. Adding a course image from the section “Advanced Settings”

Note : The Course Image (course card) should measure : 389x234 pixels In the files & uploads section, copy the image static code without /static/. From the Settings menu, select Advanced Settings. In the Page image section paste the image static code. In the panel at the bottom of the screen, select Save Changes. A band at the top of the page confirms that the changes have been saved. View your dashboard to test how the image will appear to the learners.

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Course details: setting up the course language and type filters

What t needs to

• be don
• ne
• Determine the language of the course in the studio:
• English (US)
• Portuguese (Brazil)
• Spanish
• Dutch
• Polish
• German
• French
• Determine the course type in the studio: online or offline
• Check the catalog and summary page for the updated information

How you

• u can

an put t it t in into

• acti

tion

• n

View the course in the Studio, go to Settings and then to Schedule & Details. Go to the Course Details section and select the Course Language and the Course Type. It will automatically update the “refine your search” menu in the Catalog. The learners will then be able to access the course by choosing the language, or the course type. The Course Types you can choose from are:

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• Online (mooc): digital courses
• Offline: ILT modules – scheduled face-to-face group training sessions

learners can enroll in

• Live Session: more information to come
• Session recorded: more information to come

Opti tion

• n 1 to
• check

k th that t th the cou

• urse lan

anguag age was as take ken in into

• ac

accou

• unt
• 1. Go to https://myacademy.learning-tribes.com/dashboard
• 2. Go to the Catalog
• 3. Scroll down and look in the Refine Your Search menu to click on the language of the course to

filter.

• 4. Once you selected the language, for example, Spanish, check that your course in among the
• thers done in Spanish. If it’s there, your course language was taken into account.

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Opti tion

• n 2 to
• check

k th that t th the cou

• urse lan

anguag age was as take ken in into

• ac

accou

• unt
• 1. Go to https://myacademy.learning-tribes.com/dashboard
• 2. Go to the Catalog
• 3. Go to the Search bar and type the name of your course.
• 4. Once found, click on Learn more to access the summary page of the course.

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• 5. Scroll down and look to the right of the summary page to check the right hand menu.

If the language is set to the language you chose in the studio, then your choice has been taken into account.

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To

• check

k th that t th the cou

• urse typ

type was as ta taken in into

• ac

account

• 6. Go to https://myacademy.learning-tribes.com/dashboard
• 7. Go to the Catalog
• 8. Type in the search bar the name of your course
• 9. Once found, check that the tag “ONLINE (MOOC)” or “OFFLINE” (if it’s an ILT module) appears

between the course card and the title of the course.

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Course title typology for the course name itself

What t needs to

• be don
• ne
• Apply the course card titles to the course name
• Respect the general rules for title naming
• Check in the catalog/microsite if the course name appears as you wish

The general al rules for

• r ti

titl tle nam amin ing

If the course is in one language only, the title is in the language of the course. If there is a subtitle, it should be in the language of the course. Example: Plan de igualdad – Sensibilidad en Igualdad de Género

13 If the course is in multiple languages, the title is always in English. If there is a subtitle, it should be in the language of the course. Example: Security Awareness – Sensibilisation à la sécurité The title and the subtitle are always separated by a hyphen. Example: Wage and Hour – Manager Training There is no need to specify the language of the course in the title. The language of the course needs to be specified in the course details (see part 4).

How you

• u can

an put t it t in into

• acti

tion

• n

View the course in the Studio, go to Settings to and then to Advanced Settings. Go to Course Display Name and change the name of your course. Then click Save Changes.

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Course title typology for the left hand menu

What t needs to

• be don
• ne
• Apply the course card titles to the menu
• Respect the general rules for title naming

The general al rules for

• r ti

titl tle nam amin ing

If the course is in one language only, the title is in the language of the course. If there is a subtitle, it should be in the language of the course. Example: Plan de igualdad – Sensibilidad en Igualdad de Género

15 If the course is in multiple languages, the title is always in English. If there is a subtitle, it should be in the language of the course. Example: Security Awareness – Sensibilisation à la sécurité The title and the subtitle are always separated by a hyphen. Example: Wage and Hour – Manager Training There is no need to specify the language of the course in the title. The language of the course needs to be specified in the course details (see part 4).

How you

• u can

an put t it t in into

• acti

tion

• n

View the course in the Studio, go to Outline to view the section and subsection titles. As a reminder, here is what a section and a subsection corresponds to:

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Opti tion

• n 1. If

f yo your cou

• urse has

as a a ti titl tle an and a a subti title tle

Name them according to the following instructions:

Opti tion

• n 2. If

f yo your cou

• urse has

as on

• nly

ly a a ti title tle

Name them according to the following instructions: Sections Sub-sections Unit Title of the course

Which is also the title on the course card

Subtitle of the course

Which is also the subtitle on the course card

Title of the course

Which is also the title on the course card

Title of the course

Which is also the title on the course card

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Introduction text template

What t needs to

• be don
• ne
• Adapt the introduction text template to the course
• Heading 2 title (same as the one on the course card)
• A welcome sentence with the complete title of the module
• A “at the end of this training, you will be able to” sentence to introduce the objectives

screenshot

• A screenshot of the objectives of the course (found in the module)
• A “click on the launch module” sentence to explain how to launch the module
• Check the display on the microsite

How you

• u can

an put t it t in into

• acti

tion

• n

View the course in the Studio, go to Outline and then to the Unit in which the module is. Add a new HTML component, select Text. Click on Edit. Go to Edit HTML.

18 Here is the HTML Introduction text you need to adapt according to the course. The text to be changed is highlighted in blue <h2 style=text-transform:uppercase;><strong>WAGE AND HOUR TRAINING</strong></h2> <p>Welcome to the Wage and Hour training on Timekeeping Policy for U.S. Non-Exempt Associates.</p> <p><em>At the end of this training, you will be able to:</em></p> <p><a href="Wage and Hour" target="_blank"><img src="/static/Wage_and_hour_-_Manager.png" border="0" alt="Null" /></a></p> <p>&nbsp;</p> <p><em>Click on the <img src="/static/Launch_Module.PNG" alt="" type="saveimage" target="[object Object]" preventdefault="function (){r.isDefaultPrevented=n}" stoppropagation="function (){r.isPropagationStopped=n}" stopimmediatepropagation="function (){r.isImmediatePropagationStopped=n}" isdefaultprevented="function t(){return!1}" ispropagationstopped="function t(){return!1}" isimmediatepropagationstopped="function t(){return!1}" width="106" height="30" />icone below to access the module.</em></p> * Screenshots to upload in the File & Uploads course tab. Caution: Make sure to adapt the proportions of the module objectives screenshot! Platform Learner Display: Title of the course

Which is also the title on the course card

Full Title of the module

Full Title displayed when you launch the module If the module doesn’t have a subtitle,

• r has a subtitle in another

language, put: “Welcome to the training.”

Screenshot of the module

• bjectives*

Presented at the beginning of the module If there is none, delete the sentence.

Screenshot of the Launch Module button*

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Badge standardization

What t needs to

• be don
• ne
• Adapt the badge template to the subject of the course
• Add the course title (same as the one on the course card)
• A pictogram from https://www.flaticon.com/
• Adapt the color of the badge according to the course graphic chart
• Upload it to the Grading section in the Settings tab with the correct integration standard
• Assign the badges to the different quizzes of the course
• Check the display on the microsite and if the badges are well correlated with the Progress page

How you

• u can

an put t it t in into

• acti

tion

• n

The e cours rse b badges es n need ed t to f follow t thes ese sta tandard rds To c cre reate, e, import rt a and assign b badges es to to q quizze zes Import the badge images in Files & Uploads, under Content. Every badge has to have a different file name. Pictogram illustrating the subject of the course Found on www.flaticon.com/ Course Title Found on the Course Card Standard template Color of the badge According to the graphic chart of the course Color of the rest of the badge Must remain grey

20 Note : Configure the badge names so you can remember it. The visual names are used when configuring the badges. Do not put spaces in between words or your assignment type name abbreviation won’t work.

• 3. Go to the Settings tab and then to the section Grading.

By default, several badges have been created in the platform. Delete them and create new ones by clicking on New Assignment Type. Fill in the fields with the information about the badges to be created.

21 Note : Assignment Type Name: it’s important for each badge that you configure, to write the “Assignment type name” as follows: {Prefix} – {Name of the badge}  The prefix has to be short and without any special character (ex: S1, W1, Sequence1, badge1…).  The prefix has to be followed by – (ex: S1 – Name of the badge)  No special requirements about the name of the badge following after the – Abreviation: {image name}_{success level}  It is not necessary to specify C or K in the image name (competences / knowledge) as the badges in the cartridge are universal. However you must keep a different abbreviation for each badge: B1, B2, B3, etc…  The image name cannot contain spaces or the platform won’t take into account the success level  The success level is the minimum result (%) the learner can have so to obtain his badge Weight of Total Grade: corresponds to the weight in the calculation of the final grade (cf. certificate).  The total weight of all the badges should be equal to 100 if a certification is the result of obtaining a badge.  To have the weight of total grade, you have to divide 100 by the number of quizzes to do. If you have 2 quizzes, the weight of total grade will be 50.  If there is no certification when obtaining a badge, the weight of total grade is equal to 0. Total Number: always put the value 1. Number of droppable: always put the value 0. Example of a badge:

22 Click on Save changes at the bottom of the page. Once all the badges have been created, return to the course by going into the Content tab, and the Outline section. Go to the sub-sequence which leads to an evaluation (thus a badge) and click on the configuration icone

• n the right.

In the field Grade as, choose the badge title desired and click on Save. Note : it is very important to associate a badge with a quiz type question. In fact, a badge should not be associated with just a click on the « Done » button as this causes report issues.

23 If the client wishes to award a badge to a participant in a discussion board or to a poll participant, there must be a question added (quiz type). Here is an example of what we did for Leroy Merlin, a yes/no answer question « declarative »:

• r a question about the video viewed:

Check if your badges appear as you wish by going in the Live Version of the course. Click on Progress. Check if you assigned the right success level to your badges, by going through the detail of each badge, just below.

24 Course Display:

• Badges acquired
• Badges to acquire

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Checklist of the actions to be done

□ COURSE CARD STANDARDS: Adapt the course card template to the course; save it and upload it to the studio □ COURSE DETAILS: Determine the language of the course, the course type; check the catalog and summary page for the updated information □ COURSE TITLE TYPOLOGY: Apply the course card titles to the menu; respect the general rules for title naming □ INTRODUCTION TEXT TEMPLATE: Adapt the introduction text template to the course; check the display on the microsite □ BADGE STANDARDIZATION: Adapt the badge template to the subject of the course; upload it to the Grading section in the Settings tab with the correct integration standard; assign the badges to the different quizzes of the course; check the display on the microsite and if the badges are well correlated with the Progress page

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EDITORIAL GUIDELINES FOR THE CATALOG / COURSE DISPLAY

What t needs to

• be don
• ne
• Check that you find the right courses in the right filters

Example: the Spanish courses are in the Spanish language filter

• Check that the course card standardization is well respected
• Check the title typology
• For the course card
• For the left hand menu
• Check the introduction text template
• Check the badge requirements

Catalog Display:

27 Course Display: Progress Page Display: