1/16/2018 Click to edit Master title style School Board FY 2019 Budget Retreat January 16, 2018 FY 2019 Budget Retreat Agenda Click to edit Master title style • Overview of State requirements • Overview of budget development process • Historical funding information • Local Composite Index (LCI) • Information from Governor’s Proposed Budget • Salary adjustment recommendations • Healthcare costs • Department requests – Staffing • Department requests – Non‐Personnel 1
1/16/2018 Click to edit Master title style State Code Requirements § 22.1‐92. Estimate of moneys needed for public schools • It shall be the duty of each division superintendent to prepare, with the approval of the school board, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary. Click to edit Master title style State Code Requirements § 15.2‐2503. Time for preparation and approval of budget; contents. • All officers and heads of departments, offices, divisions, boards, commissions, and agencies of every locality shall, on or before the first day of April of each year, prepare and submit to the governing body an estimate of the amount of money needed during the ensuing fiscal year for his department, office, division, board, commission or agency. 2
1/16/2018 Click to edit Master title style Budget Development Goals • Develop a budget that aligns with and supports the division’s Strategic Plan and focuses on identified outcomes in the plan’s priority areas • Develop a budget that supports the identified needs of the division Budget Development Process Click to edit Master title style • October ‐ November 2017: Meet and discuss needs of individual cost centers to begin development of Superintendent’s Proposed budget • December 2017: Evaluation of cost center requests by Superintendent’s Senior Leadership Team to determine needs of the division • January 2018: Presentation to School Board to determine prioritization of needs 3
1/16/2018 Click to edit Master title style Enrollment History K‐12 11,600 11,492 11,477 11,431 September 30 Enrollment 11,400 11,303 11,116 11,200 “Low” Projection Estimate 10,998 11,000 10,748 10,800 10,671 10,549 10,600 10,503 10,400 10,248 10,200 10,000 9,800 9,600 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Click to edit Master title style Enrollment History By Level September 30 Enrollment 5,500 5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Elementary Middle High Does not include Pre‐K 4
1/16/2018 Click to edit Master title style FY19 Budget – Historical State Funding Fiscal Year (FY) State Budget Enrollment 9/30 Avg. Per Pupil 2009 $32,785,545 10,249 $3,199 2010 29,486,608 10,503 2,807 2011 28,154,118 10,549 2,669 2012 26,597,814 10,671 2,493 2013 27,371,795 10,748 2,547 2014 27,461,499 10,998 2,497 2015 31,249,910 11,116 2,811 2016 31,834,391 11,316 2,813 2017 31,692,035 11,431 2,772 2018 33,106,263 11,477 2,885 Total Change from $320,718 1,228 ($314) FY09 to FY18 Local Composite Index (LCI) Click to edit Master title style • The composite index is a state formula that outlines the ability of each locality to pay for public education • A change in the LCI adjusts funding received from the State • As the LCI increases, State funding goes down Locality 2014‐16 2016‐18 2018‐20 Williamsburg 0.8000 0.7747 0.7703 James City 0.5632 0.5641 0.5657 County 5
1/16/2018 Click to edit Master title style Changes in LCI: 2001‐19 0.8000 0.8000 0.8000 0.8000 0.8000 0.8000 0.8000 0.8000 0.85 0.7747 0.7703 0.8 0.75 0.7 0.6404 0.6228 0.5988 0.65 0.5668 0.5657 0.5628 0.5632 0.5641 0.5499 0.6 0.5286 0.55 0.5 2001‐02 2003‐04 2005‐06 2007‐08 2009‐10 2011‐12 2013‐14 2015‐16 2017‐18 2019‐20 James City County Williamsburg Click to edit Master title style Governor’s Proposed FY2018 Budget FY 2018 FY 2019 Change ($) Change (%) Budget Estimated Revenues State Sales Tax ‐ Local 12,875,248 13,088,031 212,783 1.7% State Revenue Standards of Quality (SOQ) 30,181,521 31,078,827 897,306 3.0% Categorical/Incentive 2,924,742 2,880,501 ‐44,241 ‐1.5% Total State Revenue 33,106,263 33,959,328 853,065 2.6% Grand Total (State + Sales Tax) 45,981,511 47,047,359 1,065,848 2.3% 6
1/16/2018 Click to edit Master title style Non‐Negotiable Increases & Decreases Description Governor’s Budget Non‐Negotiable Increases & Decreases: • Contractual: New Horizons, general insurance, new staff and $2,397,327 operations at James Blair Middle School • VRS Employer Rate change from 16.32% to 15.68% • VRS Retiree Health Insurance Credit change from 1.23% to 1.2%. • Total VRS % decrease of .67% (496,456) Subtotal Non‐Negotiables 1,900,871 FY 2019 Governor's Budget Revenue Impact (Including Sales Tax) 1,065,848 FY 2019 Revenue Reductions (163,000) FY 2019 Local Appropriations Based on Proposed Budgets 5,613,703 Revenue Impact – After Non‐Negotiables $4,615,680 Click to edit Master title style Enrollment: Revenue & Staffing • Estimated revenues and staffing allocations are derived from enrollment projections • Options are: – Governor’s Proposed Budget – Low Enrollment Projection – Most Likely Enrollment Projection • WJCC Core Staffing Allocation – Elementary: K‐2: 22:1(Cap: 23); 3: 22:1(Cap: 25); 4‐5: 25:1(Cap: 28) – Middle: 18.5:1 – High: 20:1 7
1/16/2018 Click to edit Master title style Enrollment: Revenue & Staffing Governor's Budget Future Think Future Think Projection Low Projection Most Likely Projection Enrollment Projected FY2019 11,600 11,492 11,606 Sept. 2017 Enrollment 11,477 11,477 11,477 Projected Increase 123 15 129 % Change 1.1% 0.1% 1.1% Increased teaching staff based upon enrollment option # of teachers 7 3 7 Estimated Cost $ 525,000 $225,000 $ 525,000 Enrollment Options: Revenue & Staffing Click to edit Master title style Low Projection Governor's Budget Revenue Impact Including Sales Tax $1,065,848 Projected Local Appropriation Increase 5,613,703 Loss of “Other Revenue” (163,000) Total Change in Projected Revenue $6,516,551 Total Available After Non‐Negotiable Increases ($1,900,871) $4,615,680 Increased teaching staff based upon enrollment projection, # of Teachers 3 Estimated cost $225,000 Reserve (contingency) teaching positions, # of Teachers 4 Estimated cost $300,000 Revenue Impact ‐ Non‐Negotiable + Staff $4,090,680 8
1/16/2018 English Learner (EL) Population Click to edit Master title style School Year Total ELLs Annual Growth 2009‐10 199 51 2010‐11 250 81 2011‐12 331 61 2012‐13 392 93 2013‐14 485 25 2014‐15 510 31 2015‐16 541 87 2016‐17 628 83 2017‐18 711 Total Change in EL Enrollment from 2010‐18 512 Click to edit Master title style Enrollment by Language Chinese, Mandarin 4% Spanish Arabic 4% Russian 2% Chinese, Mandarin Arabic Vietnamese 2% Russian Vietnamese Korean 2% Korean Polish Spanish 77% Polish 1% Urdu Urdu 1% French French 1% Gujarati Gujarati 1% Portugese Chinese, Hakka Portugese 1% German Ukrainian Chinese, Hakka 1% German 1% Burmese Ukrainian 1% Burmese 1% 9
1/16/2018 Click to edit Master title style Standards of Quality & Language Levels • Standards of Quality (SOQ) requires 1:59 • Increase in number of ELs with lower proficiency levels – 63% of all ELs are proficiency level 3 or below – 38% of all ELs are level 2 or below – 85% of K‐2 EL students are proficiency level 3 or below – 88% of 9‐12 EL students are PL 3 or below Click to edit Master title style SOQ vs. Level of Need • SOQs do not take into account the language level of students • Language level drives the services each student needs • Current WJCC EL enrollment: 711 • Enrollment weighted by level of need: 1,014 10
1/16/2018 Click to edit Master title style EL Enrollment by School EL Population by School 180 160 140 120 100 80 60 40 20 0 CBBES DJES JBBES JRES LLES MES MWES NES SES BMS HMS TMS JHS LHS WHS # of ELs 48 22 14 86 47 51 78 49 18 78 22 15 41 88 30 Weighted ELs 84 50 21 152 77.5 71.5 120 61 14.5 86.5 19 18.5 60.5 165 41.5 # of ELs Weighted ELs Special Education Student Population Click to edit Master title style School Year (Dec. 1) Number of Students Annual Growth 2009‐10 1,551 (2) 2010‐11 1,549 (1) 2011‐12 1,548 (10) 2012‐13 1,538 44 2013‐14 1,582 (10) 2014‐15 1,572 58 2015‐16 1,630 85 2016‐17 1,715 49 2017‐18 1,764 Total Change in Special Education Enrollment from 2010‐18 213 11
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