Click to edit Master title style School Board FY 2019 Budget - - PDF document

1/16/2018 1

Click to edit Master title style School Board FY 2019 Budget Retreat

January 16, 2018

Click to edit Master title style FY 2019 Budget Retreat Agenda

• Overview of State requirements
• Overview of budget development process
• Historical funding information
• Local Composite Index (LCI)
• Information from Governor’s Proposed Budget
• Salary adjustment recommendations
• Healthcare costs
• Department requests – Staffing
• Department requests – Non‐Personnel

1/16/2018 2

Click to edit Master title style State Code Requirements

§ 22.1‐92. Estimate of moneys needed for public schools

• It shall be the duty of each division superintendent to

prepare, with the approval of the school board, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary.

Click to edit Master title style State Code Requirements

§ 15.2‐2503. Time for preparation and approval of budget; contents.

• All officers and heads of departments, offices, divisions,

boards, commissions, and agencies of every locality shall,

• n or before the first day of April of each year, prepare

and submit to the governing body an estimate of the amount of money needed during the ensuing fiscal year for his department, office, division, board, commission

• r agency.

1/16/2018 3

Click to edit Master title style Budget Development Goals

• Develop a budget that aligns with and supports

the division’s Strategic Plan and focuses on identified outcomes in the plan’s priority areas

• Develop a budget that supports the identified

needs of the division

Click to edit Master title style Budget Development Process

• October ‐ November 2017: Meet and discuss needs
• f individual cost centers to begin development of

Superintendent’s Proposed budget

• December 2017: Evaluation of cost center requests

by Superintendent’s Senior Leadership Team to determine needs of the division

• January 2018: Presentation to School Board to

determine prioritization of needs

1/16/2018 4

Click to edit Master title style Enrollment History K‐12

10,248 10,503 10,549 10,671 10,748 10,998 11,116 11,303 11,431 11,477 11,492 9,600 9,800 10,000 10,200 10,400 10,600 10,800 11,000 11,200 11,400 11,600 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

September 30 Enrollment

“Low” Projection Estimate

Click to edit Master title style Enrollment History By Level

500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000 5,500 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

September 30 Enrollment

Elementary Middle High

Does not include Pre‐K

1/16/2018 5

Click to edit Master title style

FY19 Budget – Historical State Funding

Fiscal Year (FY) State Budget Enrollment 9/30

• Avg. Per Pupil

2009 $32,785,545 10,249 $3,199 2010 29,486,608 10,503 2,807 2011 28,154,118 10,549 2,669 2012 26,597,814 10,671 2,493 2013 27,371,795 10,748 2,547 2014 27,461,499 10,998 2,497 2015 31,249,910 11,116 2,811 2016 31,834,391 11,316 2,813 2017 31,692,035 11,431 2,772 2018 33,106,263 11,477 2,885 Total Change from FY09 to FY18 $320,718 1,228 ($314)

Click to edit Master title style Local Composite Index (LCI)

• The composite index is a state formula that outlines

the ability of each locality to pay for public education

• A change in the LCI adjusts funding received from the

State

• As the LCI increases, State funding goes down

Locality 2014‐16 2016‐18 2018‐20 Williamsburg 0.8000 0.7747 0.7703 James City County 0.5632 0.5641 0.5657

1/16/2018 6

Click to edit Master title style Changes in LCI: 2001‐19

0.6404 0.6228 0.5988 0.5499 0.5286 0.5668 0.5628 0.5632 0.5641 0.5657 0.8000 0.8000 0.8000 0.8000 0.8000 0.8000 0.8000 0.8000 0.7747 0.7703 0.5 0.55 0.6 0.65 0.7 0.75 0.8 0.85 2001‐02 2003‐04 2005‐06 2007‐08 2009‐10 2011‐12 2013‐14 2015‐16 2017‐18 2019‐20 James City County Williamsburg

Click to edit Master title style Governor’s Proposed FY2018 Budget

FY 2018 Budget FY 2019 Estimated Change ($) Change (%) Revenues State Sales Tax ‐ Local 12,875,248 13,088,031 212,783 1.7% State Revenue Standards of Quality (SOQ) 30,181,521 31,078,827 897,306 3.0% Categorical/Incentive 2,924,742 2,880,501 ‐44,241 ‐1.5% Total State Revenue 33,106,263 33,959,328 853,065 2.6% Grand Total (State + Sales Tax) 45,981,511 47,047,359 1,065,848 2.3%

1/16/2018 7

Click to edit Master title style

Non‐Negotiable Increases & Decreases

Description Governor’s Budget Non‐Negotiable Increases & Decreases:

• Contractual: New Horizons, general insurance, new staff and
• perations at James Blair Middle School
• VRS Employer Rate change from 16.32% to 15.68%
• VRS Retiree Health Insurance Credit change from 1.23% to 1.2%.
• Total VRS % decrease of .67%

$2,397,327 (496,456) Subtotal Non‐Negotiables 1,900,871 FY 2019 Governor's Budget Revenue Impact (Including Sales Tax) FY 2019 Revenue Reductions FY 2019 Local Appropriations Based on Proposed Budgets 1,065,848 (163,000) 5,613,703 Revenue Impact – After Non‐Negotiables $4,615,680

Click to edit Master title style Enrollment: Revenue & Staffing

• Estimated revenues and staffing allocations are derived from

enrollment projections

• Options are:

– Governor’s Proposed Budget – Low Enrollment Projection – Most Likely Enrollment Projection

• WJCC Core Staffing Allocation

– Elementary: K‐2: 22:1(Cap: 23); 3: 22:1(Cap: 25); 4‐5: 25:1(Cap: 28) – Middle: 18.5:1 – High: 20:1

1/16/2018 8

Click to edit Master title style Enrollment: Revenue & Staffing

Governor's Budget Projection Future Think Low Projection Future Think Most Likely Projection Enrollment Projected FY2019 11,600 11,492 11,606

• Sept. 2017 Enrollment

11,477 11,477 11,477 Projected Increase 123 15 129 % Change 1.1% 0.1% 1.1% Increased teaching staff based upon enrollment option # of teachers 7 3 7 Estimated Cost $ 525,000 $225,000 $ 525,000

Click to edit Master title style

Enrollment Options: Revenue & Staffing

Low Projection Governor's Budget Revenue Impact Including Sales Tax $1,065,848 Projected Local Appropriation Increase 5,613,703 Loss of “Other Revenue” (163,000) Total Change in Projected Revenue $6,516,551 Total Available After Non‐Negotiable Increases ($1,900,871) $4,615,680 Increased teaching staff based upon enrollment projection, # of Teachers 3 Estimated cost $225,000 Reserve (contingency) teaching positions, # of Teachers 4 Estimated cost $300,000 Revenue Impact ‐ Non‐Negotiable + Staff $4,090,680

1/16/2018 9

Click to edit Master title style

English Learner (EL) Population

School Year Total ELLs Annual Growth 2009‐10 199 51 2010‐11 250 81 2011‐12 331 61 2012‐13 392 93 2013‐14 485 25 2014‐15 510 31 2015‐16 541 87 2016‐17 628 83 2017‐18 711

Total Change in EL Enrollment from 2010‐18 512

Click to edit Master title style Enrollment by Language

Spanish 77% Chinese, Mandarin 4% Arabic 4% Russian 2% Vietnamese 2% Korean 2% Polish 1% Urdu 1% French 1% Gujarati 1% Portugese 1% Chinese, Hakka 1% German 1% Ukrainian 1% Burmese 1%

Spanish Chinese, Mandarin Arabic Russian Vietnamese Korean Polish Urdu French Gujarati Portugese Chinese, Hakka German Ukrainian Burmese

1/16/2018 10

Click to edit Master title style

Standards of Quality & Language Levels

• Standards of Quality (SOQ) requires 1:59
• Increase in number of ELs with lower proficiency levels

– 63% of all ELs are proficiency level 3 or below – 38% of all ELs are level 2 or below – 85% of K‐2 EL students are proficiency level 3 or below – 88% of 9‐12 EL students are PL 3 or below

Click to edit Master title style SOQ vs. Level of Need

• SOQs do not take into account the language

level of students

• Language level drives the services each student

needs

• Current WJCC EL enrollment: 711
• Enrollment weighted by level of need: 1,014

1/16/2018 11

Click to edit Master title style EL Enrollment by School

CBBES DJES JBBES JRES LLES MES MWES NES SES BMS HMS TMS JHS LHS WHS # of ELs 48 22 14 86 47 51 78 49 18 78 22 15 41 88 30 Weighted ELs 84 50 21 152 77.5 71.5 120 61 14.5 86.5 19 18.5 60.5 165 41.5

20 40 60 80 100 120 140 160 180

EL Population by School

# of ELs Weighted ELs

Click to edit Master title style

Special Education Student Population

School Year (Dec. 1) Number of Students Annual Growth 2009‐10 1,551 (2) 2010‐11 1,549 (1) 2011‐12 1,548 (10) 2012‐13 1,538 44 2013‐14 1,582 (10) 2014‐15 1,572 58 2015‐16 1,630 85 2016‐17 1,715 49 2017‐18 1,764

Total Change in Special Education Enrollment from 2010‐18 213

1/16/2018 12

Click to edit Master title style Special Education by Disability

Intellectual Disability 3% Hearing Impairment 1% Speech/Language Impairment 13% Emotional Disturbance 4% Other Health Impairment 24% Specific Learning Disability 29% Multiple Disabilities 2% Autism 12% Developmental Delay 12% Intellectual Disability Hearing Impairment Speech/Language Impairment Visual Impairment Emotional Disturbance Orthopedic Impairment Other Health Impairment Specific Learning Disability Deaf‐Blindness Multiple Disabilities Autism Traumatic Brain Injured Developmental Delay

Click to edit Master title style

Special Education Enrollment Changes

2015‐16

• 179 initial eligibilities
• 142 found eligible

2016‐17

• 161 initial eligibilities
• 115 found eligible

2017‐18 (through Dec. 31, 2017)

• 42 initial eligibilities
• 24 found eligible

1/16/2018 13

Click to edit Master title style

Non‐Negotiable Special Education Staffing

School Year (Dec. 1) Number

• f

Students Change in Student Count from Prior Year Teacher Count Change in Teacher Count Special Education TA Count Change in Special Education TA Count

2013‐14 1,582 44 96 (7) 2014‐15 1,572 (10) 96 105 2 2015‐16 1,630 58 100 4 108 3 2016‐17 1,715 85 106 6 109 1 2017‐18 1,764 49 109.5 3.5 111 4 Additional Special Education Teachers and 2 Special Education Aides ‐ $350,000

Click to edit Master title style

Special Education Caseload Capacity

33 13 23 10 15 11

5 10 15 20 25 30 35 40 45 50

Elementary Middle High Number of Teachers below SOQ Max Number of Teachers At/Above SOQ Max

1/16/2018 14

Click to edit Master title style

Enrollment Options: Revenue & Staffing

Low Projection Governor's Budget Revenue Impact Including Sales Tax $1,065,848 Projected Local Appropriation Increase Based on Proposed Budgets 5,613,703 Loss of “Other Revenue” (163,000) Increased teaching staff based on enrollment 525,000 Net Non‐negotiable increases 1,900,871 Total Available ‐ After Non‐Negotiable Increases & Enrollment Based Teaching Staff $4,090,680 Increased teaching staff Special Education and ESL (for EL Students) # of Teachers & Teachers Aides 7/2 Estimated cost $575,000 Revenue Impact ‐ Non‐Negotiable + Staff $3,515,680

Click to edit Master title style Evergreen Presentation

1/16/2018 15

Click to edit Master title style Click to edit Master title style

1/16/2018 16

Click to edit Master title style Click to edit Master title style

1/16/2018 17

Click to edit Master title style Click to edit Master title style

1/16/2018 18

Click to edit Master title style

FY19 Budget Priorities – Salary Adjustment

Rich, rewarding experience for professionals

Description Estimated Cost Teachers: Entry‐level adjustment plus step & salary increase = Avg. 3%

• Avg. 3% increase for all other staff

Plus regrade $3,087,166* Teachers: Entry‐level adjustment plus step & salary increase = Avg. 3%

• Avg. 3% increase for all other staff

Without regrade $2,347,166* *Includes FICA & VRS – Total Operating Fund Costs

Click to edit Master title style

FY19 Budget Priorities – Salary Adjustment

Rich, rewarding experience for professionals

Description Estimated Cost Teachers: Entry‐level adjustment plus step & salary increase = Avg. 2.5%

• Avg. 2.5% increase for all other staff

Plus regrade $2,694,583* Teachers: Entry‐level adjustment plus step & salary increase = Avg. 2.5%

• Avg. 2.5% increase for all other staff

Without regrade $1,954,593* *Includes FICA & VRS – Total Operating Fund Costs

1/16/2018 19

Click to edit Master title style

FY19 Budget Priorities – Salary Adjustment

Rich, rewarding experience for professionals

Description Estimated Cost Teachers: Entry‐level adjustment plus step & salary increase = Avg. 2%

• Avg. 2% increase for all other staff

Plus regrade $2,296,284* Teachers: Entry‐level adjustment plus step & salary increase = Avg. 2%

• Avg. 2% increase for all other staff

Without regrade $1,566,659* *Includes FICA & VRS – Total Operating Fund Costs

Click to edit Master title style

FY19 Budget Priorities – Salary Adjustment

Rich, rewarding experience for professionals

Description Estimated Cost Teachers: Entry‐level adjustment plus step & salary increase = Avg. 1.5%

• Avg. 1.5% increase for all other staff

Plus regrade $1,902,699* Teachers: Entry‐level adjustment plus step & salary increase = Avg. 1.5%

• Avg. 1.5% increase for all other staff

Without regrade $1,173,750* *Includes FICA & VRS – Total Operating Fund Costs

1/16/2018 20

Click to edit Master title style Budget Priorities Ranking Exercise

Salary Adjustment Recommendations

Click to edit Master title style Healthcare Cost Increases – Est. 7%

Description Governor’s Budget Total Cost Increase for Health Insurance Spousal Surcharge Savings $ 1,394,862 (382,200) Net Increase $1,012,662 Employer Increase Less Spousal Surcharge Net Employer Increase 7% Increase to Employee $1,077,863 (382,200) $695,662 316,999 $1,012,662

1/16/2018 21

Click to edit Master title style

FY19 Budget Priorities – Personnel

High student achievement for 21st century success

Description Estimated Cost Staffing adjustments (student achievement & increased enrollment): 4 Special Education Teachers, 2 Special Education Teacher Assistants (increased high‐needs special education students) $350,000 Addition of 1 FTE: Behavior Intervention Specialist $75,000

Click to edit Master title style

FY19 Budget Priorities – Personnel

High student achievement for 21st century success

Description Estimated Cost Addition of 3 FTEs: College/Career Counselors/Coaches, 1 at each H.S. (mandated re: graduation requirements) $225,000

1/16/2018 22

Click to edit Master title style

FY19 Budget Priorities – Personnel

High student achievement for 21st century success

Description Estimated Cost Addition of FTE: 3 ESL Teachers to meet needs of growing EL student population requiring direct services $225,000 Addition of .5 FTEs: Conversion of part‐time Coordinator to full‐time (Social Studies) $37,000

Click to edit Master title style

FY19 Budget Priorities – Personnel

Safe, secure, and welcoming climate for students

Description Estimated Cost Increase bus drivers’ contracted hours from 30 to 35 $13,750 Increase Substitute Driver Pay $52,210

1/16/2018 23

Click to edit Master title style Budget Priorities Ranking Exercise

Staffing Requests

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

Safe, secure, and welcoming climate for students

Description Estimated Cost Replace 3 vehicles with minivans $68,994 Continuation of bus replacement plan – 6 buses necessary to maintain bus replacement cycle $660,000 Replace Bus Lifts purchased in 2001 $53,100

1/16/2018 24

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

Safe, secure, and welcoming climate for students

Description Estimated Cost Snow removal $125,000 Increased custodial supplies, grounds care, utilities at James Blair $180,000

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

High student achievement for 21st century success

Description Estimated Cost Special Education – Private placement (non‐negotiable) $50,000 Special Education – Extended School Year (ESY) instructional supplement (formerly covered under Title VI‐B) (non‐negotiable) $30,000 Special Education – Increase in Contracted Services Nursing Services $51,000 (non‐negotiable) $51,000 Special Education – Increase in tuition to New Horizons 1:1, ESY and 1 additional seat (non‐negotiable) $52,720

1/16/2018 25

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

High student achievement for 21st century success

Description Estimated Cost Expansion of Early College/Apprenticeship program to 150 students $50,355 increase CTE – Additional testing services (graduation requirements) $15,000

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

Safe, secure, and welcoming climate for students

Description Estimated Cost Concussion Protocol $11,100 Boys & Girls High School Lacrosse Teams – Start‐up costs = $62,820 Recurring = $40,800 $103,620 Metal Detector Operation – Personnel $18,600

1/16/2018 26

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

High student achievement for 21st century success

Description Estimated Cost Project Lead the Way – Biomedical (cost per course) $73,154 Project Lead the Way – Computer Science (cost per course) $17,002 Project Lead the Way – Engineering (cost per course) $12,060 Virginia Teachers for Tomorrow (cost per course; new program) $4,000

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

High student achievement for 21st century success

Description Estimated Cost Virtual Learning Course Creation – 2 electives, 2 world languages, 1 math edit/update 5 current courses (3

rd party vendor)

Increases – DE, Plus & Science; Discovery Ed Science for ES; Reflex Math; Explore Learning Gizmos; Nearpod; Quia; Voicethread; Canvas LMS; Replacement for Compass; K‐8 Remediation $68,921

1/16/2018 27

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

High student achievement for 21st century success

Description Estimated Cost Programme Evaluation Services $38,000

Click to edit Master title style

Strategic Plan Initiatives: Budget Priorities

High student achievement for 21st century success

Description Estimated Cost Addition of 2 New Trailers at Jamestown High School – Rental Cost $41,544 Removal of 3 Trailers at Berkeley Middle School – Rental Cost ‐$62,316 Savings of $20,772 per year

1/16/2018 28

Click to edit Master title style Budget Priorities Ranking Exercise

Non‐Personnel

Click to edit Master title style

• County/City’s budgets propose an overall 6.6% increase in the local appropriations

$5,613,703

• To provide funding for all new initiatives and non‐negotiables
• To include 1 of each course for “Project Lead the Way” at each high school
• 3% average salary increase with the regrade for identified support employees,
• Employer portion of a 7% cost increase for healthcare plan

Additional $2,294,446 would be needed 9.4% increase in local appropriation = $7,908,149

1/16/2018 29

Click to edit Master title style Next Steps

• Public Hearing
• Presentation of Superintendent’s Proposed

Budget

• Joint Session
• Public Hearing
• School Board Approval
• Funding Partners

Click to edit Master title style School Board FY 2018 Budget Retreat

January 16, 2018