SLIDE 1
DAAD CAIE BCB 2019 2/31
Agenda
- Background
- Designing the information systems,
- Usage of the information systems,
- Usage of data from the systems.
Challenges in designing educational information system Zaharije - - PowerPoint PPT Presentation
Challenges in designing educational information system Zaharije - - PowerPoint PPT Presentation
Challenges in designing educational information system Zaharije Radivojevi, Milo Cvetanovi, Saa Stojanovi School of Electrical Engineering, Belgrade University Workshop Cooperation at Academic Informatics Education across Balkan
SLIDE 2
SLIDE 3
DAAD CAIE BCB 2019 3/31
Background
- Faculty Information System – FIS
– 40+ faculties – 10 universities
- University Information System
– 2 universities
- Registers
– Different institutions
SLIDE 4
DAAD CAIE BCB 2019 4/31
Designing the information systems
- Identification of:
– legal framework, – actors, – business processes, – ….
SLIDE 5
DAAD CAIE BCB 2019 5/31
Legal framework
- Legislation:
– Basics of the Education and Upbringing Law – Primary Education Law – Secondary Education Law – Higher Education Law – …
- Rules
– …
Unified Education Information System
SLIDE 6
DAAD CAIE BCB 2019 6/31
Legal framework
- Registers
- Records
Ministry Users
SLIDE 7
DAAD CAIE BCB 2019 7/31
Actors and Business Processes
- Primary Education
- Secondary Education
- Higher Education
- More???
SLIDE 8
DAAD CAIE BCB 2019 8/31
Primary Education
- Mandatory
- 8 years (4+4 years)
- Pupils, Teachers, Parents, …
E-Registers + E-Records +
SLIDE 9
DAAD CAIE BCB 2019 9/31
Secondary Education
- Elective
- 3 or 4 years
- Pupils, Teachers, Parents (?), …
E-Registers + E-Records +
SLIDE 10
DAAD CAIE BCB 2019 10/31
Higher Education
- Elective
- 1, 1.5, 2, 3, 4 or 5 years
- Students, Teachers, Parents (No), …
E-Registers + E-Records -
SLIDE 11
DAAD CAIE BCB 2019 11/31
Preschool Education
- Obligatory, what if not attending?
- 1 year
- Teachers, Parents, …
E-Registers + E-Records +
SLIDE 12
DAAD CAIE BCB 2019 12/31
Kindergartens
- Elective
- 0 to 6 years
- Teachers, Parents, …
E-Registers + E-Records +
SLIDE 13
DAAD CAIE BCB 2019 13/31
Art Schools
- Elective
- Primary or Secondary Schools
- Pupils, Teachers, Parents, …
E-Registers + E-Records – (for now)
SLIDE 14
DAAD CAIE BCB 2019 14/31
Specialization
- Elective
- After Medical Faculties
- Students, Teachers, …
E-Registers ? E-Records -
SLIDE 15
DAAD CAIE BCB 2019 15/31
Books - Literature
- Register of certified books
- Primary and Secondary Education
- Publishers, Schools, General public, …
E-Registers +
SLIDE 16
DAAD CAIE BCB 2019 16/31
Certificates
- Register of issued certificates
- Primary and Secondary Education
- Teachers, Schools, Principals, Secretary, General
public, …
E-Registers +
SLIDE 17
DAAD CAIE BCB 2019 17/31
Something else?
- Schools with dorms, dorms,
- Schools, pupils, parents
E-Registers + E-Records -
SLIDE 18
DAAD CAIE BCB 2019 18/31
Something else?
- Competitions, Graduations, …
E-Registers + E-Records -/+
SLIDE 19
DAAD CAIE BCB 2019 19/31
Something else?
- The institution maintains the prescribed
records in printed and / or electronic form and issues public documents in accordance with this and special law.
Who decides?
SLIDE 20
DAAD CAIE BCB 2019 20/31
Something else?
- Personal Data Protection Act!!!
- All Laws or Rules must be in consistence with the act.
- Personal data can not be stored within the registers if
not stated explicitly within the law.
- Level of personal data has to be minimized
- For statistical work all the data must be anonymised.
- …
SLIDE 21
DAAD CAIE BCB 2019 21/31
Unique Education Number - JOB
- The JOB is an individual and unique identifier
consisting of 16 characters and is awarded to a child, student and adult in an automated process through the system, upon request of the institution, upon first enrollment in the institution.
JOB3 JOB1 JOB2
SLIDE 22
DAAD CAIE BCB 2019 22/31
Unique Education Number
- Instead of exiting citizen ID use new unique number.
- A temporary JOB is awarded to a child, a student and
an adult until they receive a unique citizen ID, foreign national, stateless person, expelled and displaced person.
How to identify a person within multiple institutions without storing its biometric data?
SLIDE 23
DAAD CAIE BCB 2019 23/31
Usage of the information systems
- Schools
- Pupils/Parents
- Students
- Ministry of education
- Ministry of labor
- Ministry of local administration
- Public access
- …
SLIDE 24
DAAD CAIE BCB 2019 24/31
Ministry of education
- provide indicators for monitoring and improving the
quality, efficiency and effectiveness of the education and upbringing system;
- functioning of the education and upbringing system,
planning and undertaking measures of educational and enrollment policy;
- conducting final exams and graduations;
- monitoring the professional status and training of
employees;
SLIDE 25
DAAD CAIE BCB 2019 25/31
Ministry of labor
- Based on persons education, time seeking for a job,
salary creates statistic.
- They use citizen ID to identify a person.
- Register uses a JOB!!!
SLIDE 26
DAAD CAIE BCB 2019 26/31
Ministry of local administration
- Finance schools on its territory
- …
SLIDE 27
DAAD CAIE BCB 2019 27/31
Something else?
- General Data Protection Regulation!!!
- Rewrite again.
SLIDE 28
DAAD CAIE BCB 2019 28/31
Usage of data from the systems
- Schools
- Pupils/Parents
- Students
- Ministry of education
- Ministry of labor
- Ministry of local administration
- …
SLIDE 29
DAAD CAIE BCB 2019 29/31
Ministry of education
- Digitalization…
SLIDE 30
- Large number of different participants
- Experience ensures functioning of the existing system
- Absence of unified written documentation
- Frequent changes to the legislation
- Work with a large number of diverse users
- Early benefits or potential resistance
- Frequent updates expected
- Exchanges of data with other systems
- Correctness, transparency and privacy.
DAAD CAIE BCB 2019 30/31
Conclusion
SLIDE 31