Challenges in designing educational information system Zaharije - PowerPoint PPT Presentation

Challenges in designing educational information system Zaharije Radivojević, Miloš Cvetanović, Saša Stojanović School of Electrical Engineering, Belgrade University Workshop “Cooperation at Academic Informatics Education across Balkan Countries and Beyond” Jelsa, Croatia 2-6 September 2019

Agenda • Background • Designing the information systems, • Usage of the information systems, • Usage of data from the systems. DAAD CAIE BCB 2019 2/31

Background • Faculty Information System – FIS – 40+ faculties – 10 universities • University Information System – 2 universities • Registers – Different institutions DAAD CAIE BCB 2019 3/31

Designing the information systems • Identification of: – legal framework, – actors, – business processes, – …. DAAD CAIE BCB 2019 4/31

Legal framework • Legislation: – Basics of the Education and Upbringing Law – Primary Education Law – Secondary Education Law – Higher Education Law – … • Rules – … Unified Education Information System DAAD CAIE BCB 2019 5/31

Legal framework • Registers Ministry • Records Users DAAD CAIE BCB 2019 6/31

Actors and Business Processes • Primary Education • Secondary Education • Higher Education • More??? DAAD CAIE BCB 2019 7/31

Primary Education • Mandatory • 8 years (4+4 years) • Pupils, Teachers, Parents, … E-Registers + E-Records + DAAD CAIE BCB 2019 8/31

Secondary Education • Elective • 3 or 4 years • Pupils, Teachers, Parents (?), … E-Registers + E-Records + DAAD CAIE BCB 2019 9/31

Higher Education • Elective • 1, 1.5, 2, 3, 4 or 5 years • Students, Teachers, Parents (No), … E-Registers + E-Records - DAAD CAIE BCB 2019 10/31

Preschool Education • Obligatory, what if not attending? • 1 year • Teachers, Parents, … E-Registers + E-Records + DAAD CAIE BCB 2019 11/31

Kindergartens • Elective • 0 to 6 years • Teachers, Parents, … E-Registers + E-Records + DAAD CAIE BCB 2019 12/31

Art Schools • Elective • Primary or Secondary Schools • Pupils, Teachers, Parents, … E-Registers + E-Records – (for now) DAAD CAIE BCB 2019 13/31

Specialization • Elective • After Medical Faculties • Students, Teachers, … E-Registers ? E-Records - DAAD CAIE BCB 2019 14/31

Books - Literature • Register of certified books • Primary and Secondary Education • Publishers, Schools, General public, … E-Registers + DAAD CAIE BCB 2019 15/31

Certificates • Register of issued certificates • Primary and Secondary Education • Teachers, Schools, Principals, Secretary, General public, … E-Registers + DAAD CAIE BCB 2019 16/31

Something else? • Schools with dorms, dorms, • Schools, pupils, parents E-Registers + E-Records - DAAD CAIE BCB 2019 17/31

Something else? • Competitions, Graduations, … E-Registers + E-Records -/+ DAAD CAIE BCB 2019 18/31

Something else? • The institution maintains the prescribed records in printed and / or electronic form and issues public documents in accordance with this and special law. Who decides? DAAD CAIE BCB 2019 19/31

Something else? • Personal Data Protection Act!!! • All Laws or Rules must be in consistence with the act. • Personal data can not be stored within the registers if not stated explicitly within the law. • Level of personal data has to be minimized • For statistical work all the data must be anonymised. • … DAAD CAIE BCB 2019 20/31

Unique Education Number - JOB • The JOB is an individual and unique identifier consisting of 16 characters and is awarded to a child, student and adult in an automated process through the system, upon request of the institution, upon first enrollment in the institution. JOB1 JOB2 JOB3 DAAD CAIE BCB 2019 21/31

Unique Education Number • Instead of exiting citizen ID use new unique number. • A temporary JOB is awarded to a child, a student and an adult until they receive a unique citizen ID, foreign national, stateless person, expelled and displaced person. How to identify a person within multiple institutions without storing its biometric data? DAAD CAIE BCB 2019 22/31

Usage of the information systems • Schools • Pupils/Parents • Students • Ministry of education • Ministry of labor • Ministry of local administration • Public access • … DAAD CAIE BCB 2019 23/31

Ministry of education • provide indicators for monitoring and improving the quality, efficiency and effectiveness of the education and upbringing system; • functioning of the education and upbringing system, planning and undertaking measures of educational and enrollment policy; • conducting final exams and graduations; • monitoring the professional status and training of employees; DAAD CAIE BCB 2019 24/31

Ministry of labor • Based on persons education, time seeking for a job, salary creates statistic. • They use citizen ID to identify a person. • Register uses a JOB!!! DAAD CAIE BCB 2019 25/31

Ministry of local administration • Finance schools on its territory • … • DAAD CAIE BCB 2019 26/31

Something else? • General Data Protection Regulation!!! • Rewrite again. DAAD CAIE BCB 2019 27/31

Usage of data from the systems • Schools • Pupils/Parents • Students • Ministry of education • Ministry of labor • Ministry of local administration • … DAAD CAIE BCB 2019 28/31

Ministry of education • Digitalization… DAAD CAIE BCB 2019 29/31

Conclusion • Large number of different participants • Experience ensures functioning of the existing system • Absence of unified written documentation • Frequent changes to the legislation • Work with a large number of diverse users • Early benefits or potential resistance • Frequent updates expected • Exchanges of data with other systems • Correctness, transparency and privacy. DAAD CAIE BCB 2019 30/31

Thank you! Zaharije Radivojevic