Capital Project Planning 1 EAST GREENBUSH CENTRAL SCHOOL DISTRICT - - PowerPoint PPT Presentation

Jeffrey P. Simons Superintendent of Schools January 25, 2017 Capital Project Planning EAST GREENBUSH CENTRAL SCHOOL DISTRICT 1

Capital Project vs. Maintenance Definitions

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 Capital Project – New Construction,

Expansion, Renovation or Replacement of Facilities [Specific Vote by Residents]

 Maintenance – Activities for Annual Care and

Upkeep to Preserve Equipment, Systems and Facilities [Within the Annual School Budget]

Why Plan for Capital Projects?

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 School Infrastructure Needs to Support Student

Learning

 Technology Changing for Learning &

Communication

 Meet New York State & Community Expectations

for Safe & Healthy Schools

 Cost Savings Through Energy Efficiency

Upgrades

 Aging Building Systems Need Replacement  New York State Education Department Requires

Capital Planning and Provides Financial Incentives – State Building Aid

Over Time A Home Needs Repair or Replacement

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Roof Chimney Windows Siding Sidewalk Driveway

Over Time Inside the Home Needs Replacement

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Heating Rugs Paint Appliances Plumbing Oven Furnace Computer

Capital Project vs. Maintenance State Reimbursement - Aid

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 Capital Project:

 72.1% State Aid on Eligible Expenses

 Maintenance:

 0% State Aid on Any Expenses

 Slide Takeaway: Residents Will Pay 100% of

Facility System and Equipment Costs If Not Part of an Approved Capital Project

Should We Wait to Act?........No

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 Aging Systems Require More Costly Repairs  Difficult to Obtain Replacement Parts and Find

Qualified Repair Personnel

 Aging Systems Not Energy Efficient  Breakdowns Cause Disruption  Potential Loss of Instructional Time  Missing Energy Efficiency Savings and Incentives  Expiring Debt Will Eliminate the Financial Impact

to Taxpayers of this Proposed Project

Should We Wait to Act?........No

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 Emergency Projects Not Ideal

 Disruption to Parents & Students from Recent

Emergency Projects

 Genet Entrance – Rerouting of Buses, Auditorium Out of

Service, Modified Check-In Procedures

 Bell Top Soil Remediation – Fields Unavailable for Use

 State Aid Not Guaranteed

 Could Be Zero or Paid Over 15 Years  Example: DP Sutherland Masonry Project – Did Not Meet

SED Definition of Emergency

 Emergency Project Costs Subtracted From SED 5

Year Limitation on Project Spending

Planning Process

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 Determine Instructional Needs  Complete Building Condition Survey  Develop Five-Year Capital Facilities Plan  Prioritize Capital Items  Determine Financial Impact  Review by Board of Education  Capital Propositions Vote – May 2017

Prioritization Process – 8 Categories

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 First Tier: 1.1, 1.2 & 1.3

 Highest Priorities – Effective Student Learning,

Technology Upgrades, Safety & Health, Aging Systems Replacement

 Include in Capital Project Proposal(s): $39.6 M

 Second Tier: 1.4, 1.5 & 1.6, 2 & 3

 Lower Priorities  Wait Until Next Planning Cycle: $22.8 M

Are Costs All-Inclusive?....Yes

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 Reflect Inflation on Construction Materials & Labor

 Resident Vote: May 2017  Actual Construction: Summers 2018, 2019, 2020

 Limited Activity in School Years 2018-19, 2019-20

 Account for Overhead

 Construction Management  Architect Fees  Insurance  Equipment & Furniture  Project Financing Costs – Bonds

Current Priorities by Building (1.1-1.3)

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Bell Top Elementary $ 3,235,376 Citizen Genet Elementary 7,874,739 DP Sutherland Elementary 4,080,677 Green Meadow Elementary 4,798,693 Red Mill Elementary 4,711,426 Howard L. Goff Middle School 7,629,313 Columbia High School 6,286,449 Hedden-Werking Transportation Center 1,035,623 Buildings & Grounds Shop 143,746 TOTAL $ 39,796,042

Current Priorities by Type (1.1-1.3)

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Instructional Space Improvements $ 5,419,246 Technology Upgrades 4,886,490 Safety & Health 6,055,895 Aging Systems Replacements 23,434,411 TOTAL $ 39,796,042

Instructional Space Improvements

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Science & Technology Rooms – Columbia $768,295 Science & Technology Rooms – Goff 355,080 Classroom Cabinetry & Casework 1,438,664 Classroom Sinks 759,550 Classroom Bathrooms 1,874,400 Elementary Gymnasium Floors 223,257 Total Instructional Space Improvements $5,419,246

Instructional Space Improvements – STEM Classrooms

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 Acronym “STEM” (Science, Technology,

Engineering & Math)

 Why is STEM Education Important?

 There’s a STEM Job Crisis  Innovation Boosts the Economy  Companies Want to Build Their Talent Pool  There’s a Gender Gap That Needs Bridging  STEM Education Creates Other Useful Skills Source: Erin Carmody at www.stemvillage.com

Instructional Space – Goff Technology Rooms

 Original to the

Building

 Outdated Design &

Equipment

 Does Not Reflect

Today’s More Rigorous Curriculum Needs

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Instructional Space - Casework

 Elementary Schools –

1960’s, 55 Rooms Total

 Connected With

Plumbing Replacement

 Connected to Plaster

Walls With Asbestos

 Casework is Separating

From Walls

 Not Easily Accessible or

Functional

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Instructional Space - Casework

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Instructional Space – Classroom Bathroom

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Instructional Space – Classroom Bathroom

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 Elementary Schools &

Goff, Most Fixtures Original to Buildings

 Need Updating  Repairs are Difficult

 Urinals Embedded in

Floor & Connected to Asbestos Walls & Pipes

 Finding Replacement

Parts

 Unsanitary Conditions

Instructional Space - Elementary Gym Floors

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 Floors Date Back to

1996

 Paint is Fading  Teaching Stations

for Physical Education Activities are Outdated

 Floors Damaged at

Exit Doors

Instructional Space - Elementary Gym Floors

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Technology Upgrades

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Phone System $1,412,029 Classroom Technology 962,500 Portable/Mobile Technology 178,752 Wireless Access Points 215,875 Clock System 363,517 TV Systems 105,875 Two-Way Transportation Radios 107,938 Lighting System Controls 1,124,064 Centralized Printing 288,752 Transient Surge Protection 127,188 Total Technology Upgrades $4,886,510

Technology – Phone System

 Phones Date Back to

2000 and are Failing

 Service Unreliable  Repairs Difficult

 Finding Qualified Repair

Personnel

 Finding Replacement

Parts

 Need for Security

Features of New Systems

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Technology – Why is Classroom Technology Needed?

 Focus on Student Learning

 Tool to Engage Students  Reaching Diversity in Learning Styles  Encourages Collaboration  Provides Access to Up-to-Date Research  Access to Less-Expensive Digital Textbooks  Preparation for the Real World Environment

 Future Careers will Likely Involve Use of Technology  Focus on Student Responsibility

 Care for Technology Tools

 Future Computer-Based Testing  Smart Schools Money will not Cover all Technology Needs  Source: Ashley Wainwright, SecureEdge Networks 25

Technology - Clocks

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 Circa 1960  Inconsistent Among

Buildings

 Repairs Difficult

 Finding Qualified

Repair Personnel

 Finding

Replacement Parts

Technology - Clocks

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Technology – TV Studios

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 Outdated Equipment

& Technology

 Inconsistent Among

Buildings

 Provide Educational

& Instructional Opportunities

Safety & Health Needs

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Smoke Alarms & Carbon Monoxide Detection $2,367,359 Public Address System 1,100,138 Security Cameras 735,386 Card Access & Key Entry Systems 684,341 Heating & Ventilation 396,000 Emergency Lighting at Exterior Doors 175,313 Phase Protection on Electric Service 158,125 Other Safety Improvements 439,233 Total Safety & Health Needs $6,055,895

Safety – Fire Alarm Systems

 All Fire Alarm

Systems (Except CHS) Are Past Useful Life

 New Codes Require

Increased Coverage

 Should Be Linked

With Carbon Monoxide Detection System

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Safety – Public Address Systems

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 Elementary Schools &

Goff -1999

 Columbia – 2003  Repairs Difficult

 Finding Qualified

Repair Personnel

 Finding

Replacement Parts

 Need for Security

Features of New Systems

Safety – Public Address Systems

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Safety – Columbia Camera System

 Existing Systems Date

Back to 2005-2006

 Newer System Benefits

 Increased Clarity  Digital Zooming  Video Compression  Easier Transmission to

Law Enforcement or Insurance Company

 Integrate with Card

Access Control for Improved Building Security

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Safety – Existing Camera Systems

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Safety - Card Access System

 2 Systems District-wide

Installed in 2000

 Systems are Outdated  Can’t be Expanded  Difficult to Obtain Parts & Service  Few Security Features  Newer Systems Have

Desirable Security Features

 Amber and Blue Warning Lights

for Teachers & Bus Drivers

 Secondary Notifications in the

Event of a Lockdown

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Safety - Red Mill Rear Emergency Exit

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Ramp Needed for Students With Disabilities

Aging System Replacements

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 Interior Renovations

 Plumbing & Bathrooms: $8,821,874  Heating & Ventilation: $1,419,524  Flooring, Electric & Ceilings: $331,159

 Building Exterior

 Roofs: $3,229,493  Windows: $2,382,130  Masonry: $1,312,438  Doors & Foundation: $519,064

Aging System Replacements

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 Site Renovations

 Paving & Entry Areas: $2,402,891  Turf Field & Lighting: $2,076,250  Electric: $664,584  Drainage: $275,004

 Totals: Interior Renovations, Building Exterior

and Site Renovations: $23,434,411

Interior - Plumbing Pipe Replacements

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Interior - Copper Water Supply Line 1960-1968

 Piping in Elementary

Schools & Goff

 Many Drain Pipes Rusted

Shut or Disintegrated

 Brass Alloy Fittings &

Lead Solder Should be Remediated

 Recent Lead Testing for

all NYS Schools Reflects Emphasis on Safety & Health

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Interior - Bathrooms

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Most Bathroom Fixtures are Original to the Buildings

Interior - Water Heater at Green Meadow

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 Water Heaters Needed

for School Kitchens, Hand Washing & Athletics

 Replacements Needed:

1 at GM, 2 each at RM, Genet, Goff & CHS

 Constant Repairs

Based on Equipment Age

 Newer Units More

Energy Efficient

Interior - Water Heater at Green Meadow

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Interior - New Water Heaters

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Interior –Heating & Cooling Units

 Old Equipment at

Red Mill, Green Meadow, Genet & DPS

 Not Energy Efficient

– Extra Cost for Heat & Electric

 Heat Exchangers &

Economizers Failing

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Interior - Goff A/C Replacement

 Installed in 1998  End of Useful Life

as Noted in Building Condition Survey

 Repair Costs

Increasing Based on Age

 Not Part of Recent

Insurance Claim

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Interior - Columbia A/C

• Necessary scheduled preventive maintenance
• Keep chillers functional and extend equipment

life

• Chiller is disassembled and inspected
• Tolerances checked
• Chiller brought back to original specifications
• Reduces the likelihood of refrigerant leaks
• All refrigerant seals and gaskets are replaced
• Receive a new factory authorized warranty
• 5 year parts and labor
• Cost Avoidance

 Failed motor replacement cost is 3X cost  Chiller Replacement cost is 10X cost

Chiller #2 R’Newal Recommended – 121% Chiller #1 R’Newal Recommended – 200%

R’Newal Calculator Results

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Exterior - Roof Replacements

 As New Wings

Added, Roof Sections of Different Ages at Schools

 Sections Ready for

Replacement at Bell Top, Red Mill, Green Meadow, DPS & Goff

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Exterior - Windows

 Locations

 Genet - Entire Building  DPS - Front Section  Bell Top - Rear of the Building  Windows are Wood with Vinyl Clad Exterior  Moisture Gets Inside the Vinyl and Causes

Wood to Rot

 Windows are Very Drafty  Replacement Would Save Heating Costs

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Exterior -Windows

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Exterior - Genet Masonry

Vault

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Exterior - Genet Masonry

 Bricks & Mortar at

Genet & DPS are “Soft”

 Soft Brick Requires

More Maintenance

 Soft Brick & Mortar

Breathes and Moves Much More Than Today’s Brick Buildings

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Exterior - CHS Masonry

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Exterior - CHS Entry Canopies

 8 Total Canopies  Presents an

Unsanitary Condition

 Install LED Lighting

to Save Energy Costs

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Exterior - CHS Entry Canopies

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Exterior - Goff Gymnasium Walls

 Walls Exposed Above

First Floor Roof

 Seams Leak Water

Onto Gymnasium Floor

 Caulking Provides

Temporary Fix

 Asbestos Containing

Transite Panels Need Remediation

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Site - Paving

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Construction Work Will Not Begin for at Least 1.5 to 2.5 Years

Site – Paving Locations

 DPS- Front Flag Pole Parking area and Entrance Hill  Green Meadow- Back Service Area, Kitchen/Dumpsters  Genet- Administration Lot, Road Next to Fields  Red Mill- Far Right of School to Dumpsters and Back of

School

 Bell Top- Lower Parking Lot  Goff- Student Drop Off, Service Area and Exit  CHS- Student, Teachers, Visitors Lot and Main

Driveway, Phased

 Transportation- Bus Lot and Majority of Paved Area  Grounds- Parking Lot

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Site - Turf Field and Track

 Installed July 2008  Replacement Needed in

This Capital Project Cycle (2020), 12 to 15 Year Useful Life

 Track Surrounding Turf

Field Temporarily Fixed by Recoating in 2014

 Track Should be

Replaced When Field is Replaced

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Site - Red Mill Emergency Generator

 Use Discontinued in

2000

 Connected to Fuel

Tank Which Should be Removed From Ground

 Generator & Fuel

Tank Should be Checked for Hazardous Materials

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Site - CHS Front Steps

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Site - Sidewalk Caulking

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May 2017 Vote 3 Propositions In Priority Order

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 Proposition #4 - $17,206,812 (Priority 1.1)  Proposition #5 - $16,946,944 (Priority 1.2)  Proposition #6 - $5,642,286 (Priority 1.3)  Voting is Cumulative on Propositions #4, 5 & 6

 A Higher Number Proposition Cannot Pass

Unless Each Lower Number Proposition Passes

 Example: Propositions #5 & 6 Can Only Pass if

Proposition #4 Vote is Positive

May 2017 Vote – Financial Impact

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 Financing Plan

 First Borrowing Occurs in 2018-2019 Year  First Payment Due in 2019-2020 Year  Long-Term Financing Begins in 2022-2023 Year

 Financial Impact

 No Impact in 2017-2018 and 2018-2019 Years  1.6% of Tax Levy in 2019-2020  2.7% of Tax Levy in 2020-2021 and 2021-2022  2.5% of Tax Levy from 2022-2023 to 2036-2037

May 2017 Vote – Financial Impact

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 How Does 1.6% of Levy Relate to Me?

 A House with An Assessed Value of $300,000 Would

see An Annual Increase in Taxes of $83.52 a Year or $1.61 Per Week

 How Does 2.7% of Levy Relate to Me?

 A House with An Assessed Value of $300,000 Would

see An Annual Increase in Taxes of $140.94 a Year or $2.71 Per Week

 But Wait………

May 2017 Vote – Financial Impact

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 Existing Bonds (Debt Obligations) of the

School District Mature in 2019-2020

 The Savings in Debt Payments in 2019-2020

from the Old Bonds Should Cover the Net Impact of This Proposed Project

 Therefore, the Net Impact of the Project Over

the Life of the New Bonds to the Average Taxpayer Will be Zero

Capital Project – Next Steps

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 Board of Education Review of Priorities  Determination Number of Propositions  Consult With Bond Counsel  Adopt Priority Schedule & Notice of Special

Meeting

 Informational Meetings: March – May  Resident Vote – May 16, 2017