Canyon High School Regiment Dr. Suzanne Gindin Instrumental Music - - PDF document

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Canyon High School Regiment Band, Color Guard and Drumline Parent Meeting August 16, 2018

Meet the Director and Coaches

• Dr. Suzanne Gindin – Instrumental Music Director
• Asst. Band Director and Jazz Band Director
• John Johnson
• Color Guard:
• Laura Baker and K’la Cook
• Drumline:
• James Catherall, Jeff Ramos, Ale Vasquez and Morgan Andre

Canyon Regiment Communication

• Website: canyonregiment.com
• Band Director: Dr. Suzanne Gindin sgindin@orangeusd.org
• Color Guard Coach: Laura Baker laurap7272@yahoo.com
• Drumline Coach: James Catherall jamescatherall92@gmail.com
• Call the directors/coaches for student-specific concerns
• Band Room number is 401
• Booster email: info@canyonregiment.com

Canyon Band Booster Association

• PURPOSE
• Support the Band Director’s vision
• Manage the band business for the director such as fundraising, finances, uniforms,

travel, etc.

• Interface to the band parents
• MEMBERSHIP
• All parents are automatically members
• Executive Board meeting : 3rd Mon of every month at 6:30 pm
• Booster meeting (all parents welcome): 3rd Thursday of every month at 7:00 pm in

Band Room #401 POSITION MEMBER President

Minika Oza

First Vice President

Open

Second Vice President (Fundraising)

Kristen Branham

Treasurer

Kathy Schnee

Secretary

Miranda Bauman

Equipment Manager

Scott Case

Band Representative

Tracey Mayfield

Color Guard Representative

Julie Mark

Drumline Representative

Hanhna Dang and Linda Johnson

Orchestra Representative

Jennifer Ringdahl

2018-2019 Executive Board Canyon Regiment Communication

• We use CHARMS for communication, uniform management, and

financial tracking.

• Emails will be sent to students and parents – so be sure to check your email

regularly!

• Limited paper handouts!
• Class Announcements to Students
• Information posted on Director’s White Board
• Band Website
• Emails via Charms

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COACHING

ENTRY FEES MUSIC UNIFORMS PROPS FOR A GRAND TOTAL OF $115,895 What does it take to run a Competitive Band Program? TRANSPORTATION

Coaching is 52% of the overall budget!

$11,450, 10% $60,400, 52% $44,365, 38% Operating Expense Net All Coaching Expense All Other Program Expense

How is the program funded?

COMPANY MATCHING PROGRAM SPONSORSHIPS FUNDRAISING FAIR SHARE CONTRIBUTION DISTRICT FUNDING

$9,500, 8% $17,300, 14% $58,300, 49% $24,530, 21% $1,000, 1% $8,475, 7% DISTRICT Funding Summer Program/Band Camp Fairshare Fundraising Sponsorship Company Match Donation

INCOME 18/19 BUDGET NOTES Amazon Smile $80 Band Camp Income $9,900 Band Together Fundraising Campaign $10,000 Breakfast with Santa Income $1,300 Car Washes $750 Color Guard Spring Show Entry Donation Income $600 Company Match Donation - Benevity $8,475 Concerts - Holiday/Winter Entry Donation Income $2,500 Concerts - snack bar income $350 Concerts - Spring Entry Donation Income $1,250 Fair Share Contribution Income WINDS $12,000 Fair Share Contribution Income DRUMLINE $16,800 Fair Share Contribution Income COLOR GUARD $12,000 Fair Share Contribution Income ORCHESTRA $17,500 Hall of Fame $1,900 July 4 - 5K $825 July 4 - Firework Stand $500 Mixed Bag Fundraiser $500 Orchestra concerts - Entry Donation Income $650 Restaurant Nights - Chipotle $800 Restaurant Nights - Others $150 Restaurant Nights - Raising Canes $800 Restricted Donations $0 Rummage Sale $1,000 Sale of used instruments $0 Scrip $75 Sees Candy Income $500 Senior Gifts (Senior night in Fall, Cords at graduation) $152 Spirit Wear Income $100 Sponsorship $1,000 Summer Program Income $7,400 Unrestricted Donations $0 INCOME TOTAL $109,857 CANYON REGIMENT BAND BUDGET EXPENSES OPERATING EXPENSE 18/19 BUDGET NOTES

Accounting $385 Admin/misc costs $100 Bank Fees $500 Bank Service Charge $50 Bus Fees (other such as El Rancho) $1,000 Chicago Conference for Director $0 Concerts - Expenses $0 Dues and Subscription $225 Fair Share Donation Expenses (spirit packs) $1,040 Instrument - Repairs $2,000 Insurance $700 Letters and Pins $260 Licenses/Permits/Fees (trailers) $105 Merchant Fees/Pay Pal $1,200 Banquet - Orchestra Expenses (venue and food - this should be covered by income) $1,080 There is an associated income Banquet - Orchestra Expenses (awards/gifts) $100

• P. O. Box Fees

$265 Postage $25 Printing and Reproduction $500 Senior Night gifts $100 Southerna California Conference for Director $0 State Conference for Director $0 Webhosting $110 Band Camp Expenses (t-shirts) $660 Banquet - Band Expenses (awards/gifts) $725 Banquet - Band Expenses (Coach's meals) $320

OPERATING EXPENSE TOTAL $11,450 PROGRAM EXPENSES SUMMER PROGRAM 18/19 BUDGET NOTES

Band Coaching $1,200 Drumline Coaching $4,000 Color Guard Coaching $2,200

SUMMER PROGRAM TOTAL $7,400

FIRST SEMESTER

MARCHING BAND - NON COMPETITIVE 18/19 BUDGET NOTES

Band Coaching $4,000 Music Expense $0 donated by current Percussion coach Bus Fees (football games) $0 Uniform - Cleaning and Repair $2,500 UCLA Band Day $1,000

MARCHING BAND - NON COMPETITIVE EXPENSE TOTAL $7,500 MARCHING BAND - COMPETITIVE 18/19 BUDGET NOTES

Drumling coaching $10,500 Color Guard Coaching $10,500 Drill $2,000 Props $400 Music $0 donated by current Percussion coach Color Guard Uniform $3,750 Color Guard Flag Silks (2 sets of 28) $2,940 Color Guard Equipment (bolts, tape, guard bag stock) $200 Show registration fee $500 Bus Fees $2,500 Food/Drinks $0 Sticks/Mallets/Drum Heads $2,000 Intrument purchase $500 Cables $500 Trailer - Maintenance and Repair $1,000

MARCHING BAND - COMPETITIVE EXPENSE TOTAL $37,290

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SECOND SEMESTER Winter Drumline 18/19 BUDGET NOTES Drumling coaching $10,500 Floor $1,000 Drill $2,000 Props $1,000 Music $0 donated by current Percussion coach Uniform $6,125 Show registration fee $1,000 Bus Fees $3,250 Food/Drinks $0 Consultant (John Napes) $750 Cables $500 Trailer - Maintenance and Repair $500 WINTER DRUMLINE EXPENSE TOTAL $26,625 WINTER GUARD 18/19 BUDGET NOTES Color Guard Coaching $10,500 Floor $1,800 Show Drill $1,300 Show Registration Fees (included in WGASC fees) $0 Costume/Uniform (this year they are wearing same costume as fall show) $0 Show Sabers (4 @ 250) $800 Show Props $600 WGASC Association Fees $550 Color Guard Equipment (bolts, tape, guard bag stock) $200 Trailer - Maintenance and Repair $500 WINTER GUARD EXPENSE TOTAL $16,250 CONCERT BAND 18/19 BUDGET NOTES

Band Coaching $4,000 Uniforms (typically students purchase their own each year, check with Director) $0 Music expense (typically paid through school account, check with Director each year) $0 Bus Fees (festival) $500 Festival Registration $500

CONCERT BAND EXPENSE TOTAL $5,000 ORCHESTRA - FULL YEAR 18/19 BUDGET NOTES

Uniforms (typically students purchase their own each year, check with Director) $0 Strings Coach $3,000 Bus Fees (festival) $500 Festival Registration $500 Music (typically paid through school account, check with Director each year) $0 Orchestra Concerts - Expenses (food related items for dinner concert) $100 Concert $600

ORCHESTRA EXPENSE TOTAL $4,700 PROJECTED INCOME $109,857 GRAND TOTAL OF PROGRAM $116,215 Difference

• $6,358

Budget assumes the following student enrollment: Winds - 50 students Drumline - 35 students Color Guard - 25 Students Orchestra - 70 students Fairshare for the year is as folllows: Winds $400 Drumline $800 Color Guard $800 Orhcestra $150

The program cannot exist without each and every student making their Fair Share Contribution

• FAIRSHARE CONTRIBUTION AMOUNT FOR THE YEAR ARE AS FOLLOWS:
• Winds $400
• Drumline $800
• Color Guard $800
• Orchestra $150

This year we are offering spirit packs to every student that pays their fair share amount by the deadlines.

• Amounts can be paid in
• 1. Full for the whole year, by WEDNESDAY, SEPTEMBER 5TH (Spirit Pack included)
• 2. In two (2) half payments for each semester, half by WEDNESDAY, SEPTEMBER 5TH and half by

WEDNESDAY, FEBRUARY 6TH (Spirit Pack included)

• 3. In four (4) quarterly payments for the whole year, by SEPTEMBER 5TH, NOVEMBER 7TH, FEBRUARY

6TH and APRIL 3rd. The program also depends on fundraising and we ask all students to participate in the fundraising events throughout the year. For those students that don’t wish to participate in the fundraising events, they can “buy

• ut” for $200 for the year.

AUGUST, 2018  1 – Pep Rally Rehearsal @ 1pm-2pm  July 30-Aug 1 – Uniform Fitting (All grades)  8 -- Pep Rally Rehearsal @ 1pm-2pm  9 -- Pep Rally @ 6:00pm  9 – Board Meeting  13-17 -- Band Camp (M-Th 8am-5pm; Fri 8am-12pm)  13-17 – TCOB  14 – Raising Canes Fundraiser (Fundraiser to help general fund)  16 – Band Camp Presentation @ 5:30pm  16 – Parent/Booster Meeting @ 6:00pm  17 -- Football Home Game @ 5:00pm  17 -- Regiment Senior Night

 27 – Competitive Marching Band Rehearsal @ 6pm-

9pm SEPTEMBER, 2018

• Set up Band Together Fundraiser Campaign
• Set up pictures group and individual tentatively on
• Sept. 13 and 14 during class periods

 3 -- Competitive Marching Band Rehearsal @ 10am- 2pm  6 -- Football Away Game  8 -- Competitive Marching Band Rehearsal @ 6pm- 9pm  10 -- Competitive Marching Band Rehearsal @ 6pm- 9pm  12 – Back to School Night  13 – Board Meeting  17 -- Competitive Marching Band Rehearsal @ 6pm- 9pm  20 – Parent/Booster Meeting  21 – Football Home Game  22 -- Competitive Marching Band Rehearsal @ 10am- 2pm  22 – Homecoming Dance  24 -- Competitive Marching Band Rehearsal @ 6pm- 9pm ** FUNDRAISERS: Recycling OCTOBER, 2018

• Set up Mixed Bags Fundraiser towards end
• f month Oct. 19-Nov. 2 and hand out flyers

at Concert. (Fundraiser to help individual student fair share account)  1 -- Competitive Marching Band Rehearsal @ 6pm- 9pm  8 -- Competitive Marching Band Rehearsal @ 6pm- 9pm  11 – Board Meeting  13 – Gahr H.S. Competition @ TBA  15 -- Competitive Marching Band Rehearsal @ 6pm- 9pm  18 – Parent/Booster Meeting  22 -- Competitive Marching Band Rehearsal @ 6pm- 9pm  23 – Fall Concert “Spooktacular”  25 – Treats in the Street – Jazz Group to perform  26 -- Football Home Game invite El Rancho Band  27 – Westminster H.S. Competition @ TBA NOVEMBER, 2018

• Set up Garage Sale Fundraiser (Fundraiser to

help general fund)  Set up committee for Breakfast with Santa  19-23 Thanksgiving Break  8 – Board Meeting  15 – Parent/Booster Meeting ** FUNDRAISERS: Recycling DECEMBER, 2018  1 – Breakfast with Santa (Fundraiser to help general fund)  6 -- 8th Grade Parent Night  11 – Winter Concert  13 – Board Meeting followed by Parent/Booster Meeting  14 – PTSA Holiday Breakfast – select group to perform  17-1/4 – Winter Holiday JANUARY, 2019  10 – Board Meeting  17 – Parent/Booster Meeting  29 -- Band and Orchestra Showcase with 8th Grade ** FUNDRAISERS: Recycling FEBRUARY, 2019

 1 -- Preview Winter Show (Color Guard and Drumline)  14 – Board Meeting  21 – Parent/Booster Meeting  28 -- Solo and Ensemble Concert (PROGRAM) MARCH, 2019  11 -- Top of the Tribe – select group to perform  14 – Board Meeting  20 -- Open House  21 – Parent/Booster Meeting  23 – Hall of Fame Auction items and attendance ** FUNDRAISERS: Recycling APRIL, 2019  1-5 – Spring Break  11 – Board Meeting (Nominations for new Board)

• START NEW YEARS PLANNING:
• Calendar
• Budget
• Summer Camp and Band Camp

Information (prepare for Athletic Physical Night; All Regiment students to acquire physical clearance)  18 – Parent/Booster Meeting  22 -- Athletic Physical Night  FUNDRAISERS: Car Wash MAY, 2019

• Set up Prom Corsage and Boutonniere

Fundraiser (Fundraiser to help general fund)

• Tentative Disneyland Trip

 9 – Board Meeting  16 – Parent/Booster Meeting (Elections)  18 – Prom  22 – Band Banquet (Band and Orchestra)  23 – Orchestra Banquet  30 -- Spring Concert ** FUNDRAISERS: Recycling JUNE, 2019  5 – Winter Program Showcase (Color Guard and Drumline)  Parent/Booster Meeting  Graduation JULY - AUGUST, 2019  Summer Camp: June24, 2019 – Aug. 2 or 9, 2019  Band Camp: Aug. 5 or 12 – Aug. 16, 2019  TCOB: Aug. 12 – Aug. 16, 2019  July 4th Fundraisers ** FUNDRAISERS: Recycling

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Thank you for coming!