CAL ST AT E L A ST UDE NT ORGANIZAT ION F UNDS ADMINIST - PowerPoint PPT Presentation

CAL ST AT E L A ST UDE NT ORGANIZAT ION F UNDS ADMINIST RAT ION Org a niza tio na l De ve lo pme nt Co nfe re nc e

ONL INE RE F E RE NCE S: F o llo w a lo ng a nd re vie w fo rms b y visiting : http:/ / b it.ly/ CSI F o rms

OUT L INE  CSU AND CAL ST AT E L A POL ICIE S  CSU Administra tive Po lic y 3141.01  Ca l Sta te L A Stude nt Org a niza tio n F unds Administra tio n Po lic y  Stude nt Club a nd Org a niza tio n Priva te E xte rna l F und Ra ising Ac tivitie s  HOW T O SE T UP YOUR ST UDE NT ORGANIZAT ION ACCOUNT  HOW T O ST ART USING YOUR ST UDE NT ORGANIZAT ION ACCOUNT  De po sits  Che c k Re q uisitio ns  QUE ST IONS

CSU ADMINIST RAT IVE POL ICY 3141.01  Any a nd a ll b a nk a c c o unts fo r re c o g nize d stude nt o rg a niza tio ns must b a nk thro ug h the Unive r sity- Stude nt Union (U-SU) pro c e ss a s re q uire d b y CSU Administr ative Polic y 3141.01 and the Cal State L A Stude nt Or ganization F unds Administr ation Polic y.  Any o rg a niza tio n a c c o unts a t o the r fina nc ia l institutio ns must b e c lo se d a nd the funds de po site d in a ne w a c c o unt thro ug h U-SU imme diate ly.  Org a niza tio ns c a n a pply fo r a n e xe mption fro m this re q uire me nt.  F a ilure to c o mply with the se po lic ie s c a n ultima te ly a ffe c t yo ur stude nt o rg a niza tio n’ s r e c ognition a t Ca l Sta te L A.

CAL ST AT E L A ST UDE NT ORGANIZAT ION F UNDS ADMINIST RAT ION POL ICY  T his the Unive rsity’ s po lic y tha t c o rre spo nds to the CSU Administra tive Po lic y 3141.01  I t is a utho rize d b y the fo llo wing divisio ns:  Vic e Pre side nt Administra tio n F ina nc e  Vic e Pre side nt o f Stude nt L ife  I t e sta b lishe s:  F unds Administra tio n thro ug h the Unive rsity-Stude nt Unio n  Ca sh Ha ndling Po lic ie s  T a x De duc tib le Do na tio n Po lic ie s

ST UDE NT CL UB AND ORGANIZAT ION PRIVAT E E XT E RNAL F UND RAISING ACT IVIT IE S  Unive rsity Adva nc e me nt is re spo nsib le fo r o ve rse e ing the so lic ita tio n, a c c e pta nc e a nd re c e ipting o f a ll pr ivate e xte r nal tax de duc tible donations o n c a mpus.  I f a stude nt c lub o r o rg a niza tio n is inte re ste d in do ing e xte r nal aising the y will first ne e d to c o mple te the CSIE ve nt pr ivate fund r Re g istra tio n F o rm, a t le a st 10 b usine ss da ys prio r to the e ve nt.  T he e ve nt will b e pro visio na lly re g iste re d, pe nding a ppro va l fro m the Offic e o f Annua l Giving . T he c lub o r o rg a niza tio n re pre se nta tive will b e dire c te d to me e t with T of Annual Giving in the he Dir e c tor Offic e o f Annua l Giving in U-SU 102.

QUE ST IONS?

HOW T O SE T UP YOUR CAL ST AT E L A ST UDE NT ORGANIZAT ION ACCOUNT

HOW T O SE T UP YOUR CAL ST AT E L A ST UDE NT ORGANIZAT ION ACCOUNT  I n o rde r to se tup yo ur a c c o unt yo ur o rg a niza tio n will ne e d to c o mple te a nd sub mit the Stude nt Or ganization Ac c ount Applic ation to CSI , U-SU Ro o m 204.  Ple a se no te tha t yo ur o rg a niza tio n must me e t all r e c ognition e me nts b e fo re this fo rm c a n b e r e quir pro c e sse d.

HOW T O SE T UP YOUR CAL ST AT E L A ST UDE NT ORGANIZAT ION ACCOUNT  Re quir e s o n the fo rm inc lude : e d signatur Adviso r(s), the pre side nt, tre a sure r, a nd o the r a utho rize d sig no rs yo ur o rg a niza tio n c ho o se s.  Upo n sub missio n o f this fo rm yo u will b e pro vide d a n ac c ount numbe r fo r yo ur o rg a niza tio n’ s a c c o unt o nc e it’ s b e e n fully pro c e sse d.  Ple a se no te tha t the re is no c ost a sso c ia te d with c re a ting a nd utilizing this unive rsity a c c o unt.

HOW T O ST ART USING YOUR CAL ST AT E L A ST UDE NT ORGANIZAT ION ACCOUNT

HOW T O ST ART USING YOUR CAL ST AT E L A ST UDE NT ORGANIZAT ION ACCOUNT  Yo ur o rg a niza tio n will b e a b le to ma ke use o f this a c c o unt thro ug h the o n-c a mpus b a nking syste m a fte r fo llo wing the se ste ps: 1. Onc e yo ur a c c o unt ha s b e e n se tup yo u will re c e ive c onfir mation via e mail . 2. Onc e yo u’ ve b e e n instruc te d to via e ma il, pic k up a c opy of your applic ation with yo ur ne w a c c o unt numb e r fro m the U-SU Administra tio n o ffic e , at U- SU Room 306 . Yo u sho uld ma inta in a c o py o f this a pplic a tio n. 3. I f yo u ha ve a c urre nt a c c o unt a t a n o ff-c a mpus b a nking institutio n yo u sho uld c lo se tha t a c c o unt in o rde r to tra nsitio n to yo ur o n-c a mpus a c c o unt. All o ff c a mpus a c c o unts sho uld b e c lose d imme diate ly . 4. Be fo re yo u c lo se tha t a c c o unt, yo ur o rg a niza tio n sho uld re q ue st a c o py o f the last month’s financ ial/ bank state me nt a nd sub mit the sta te me nt to U- SU 306 whe n ma king yo ur initia l de po sit.

HOW T O ST ART USING YOUR CAL ST AT E L A ST UDE NT ORGANIZAT ION ACCOUNT  Ple a se no te tha t o nly the author s a s indic a te d o n the ize d signe r a pplic a tio n fo rm yo u sub mitte d c a n ma ke this de po sit a nd ha ve a c c e ss to yo ur a c c o unt.  I f yo ur o rg a niza tio n ha s e le c te d ne w offic e r s , yo u will ne e d to upda te yo ur o ffic e rs b y sub mitting a nd upda te d Offic e r Infor mation m a nd a n upda te d Stude nt Or ganization Ac c ount Applic ation to F or CSI .  T he Stude nt Org a niza tio n Ac c o unt Applic a tio n must b e c o mple te d annually at minimum (a lo ng with the Offic e r I nfo rma tio n F o rm) a nd if the pre side nt, tre a sure r, a dditio na l o ffic e r(s), a nd/ o r a dviso r(s) c ha ng e thro ug ho ut the a c a de mic ye a r.  Autho rize d sig ne rs c a n re q ue st a c c o unt b a la nc e a nd sta te me nts in U-SU 306.

U- SU ST UDE NT ORGANIZAT ION ACCOUNT DE POSIT INST RUCT IONS

U- SU ST UDE NT ORGANIZAT ION ACCOUNT DE POSIT INST RUCT IONS 1. F ill in yo ur o rg a niza tio n na me a nd yo ur U- SU Stude nt Org a niza tion Ac c ount numbe r. 2. De sc rib e the type o f de po sit(s) in the de sc riptio n se c tio n. 3. F ill in de po sito r na me a nd pho ne numb e r. 1. Can be any me mbe r liste d as author ize d signe r 4. Cho o se whic h Re ve nue Ac c o unt tha t b e st de sc rib e s yo ur de po sit: 1. 503860: Donations (tax de duc tible ) 2. 503867: ASI Awar d 3. 580090: Ope r ating Re ve nue (pr oc e e ds to be ne fit) 4. 580922: Me mbe r ship Due s 5. E nte r the a mo unt pe r c a sh/ mo ne y o rde r a nd/ o r c he c ks in the a ppro pria te re ve nue a c c o unt(s).

U- SU ST UDE NT ORGANIZAT ION ACCOUNT DE POSIT INST RUCT IONS 6. L ist e a c h c he c k se pa ra te ly a s to c he c k numb e r, pa yo r, a nd c he c k a mo unt fo r up to five c he c ks. 7. E nte r yo ur U- SU Stude nt Or ganization Ac c ount numbe r o n the c he c ks to b e de po site d. 8. Add a ll de po sit a mo unts fo r the to ta l de po sit.

U- SU ST UDE NT ORGANIZAT ION ACCOUNT DE POSIT INST RUCT IONS 9. Atta c h suppo rting do c ume nta tio n fo r e a c h de po sit. T his c o uld inc lude :  Ba nk Sta te me nt (initia l de po sit o nly)  Sa le s Re c e ipt L o g  Co py o f Stude nt Org a niza tio n E ve nt Re g istra tio n F o rm fo r e ve nts  Co py o f ASI funding a wa rd le tte r/ e ma il, o r  Co py o f ASI Re q ue st fo r Pa yme nt  Co py o f re c o rd fo r me mb e rship due s c o lle c te d 10. T he o rg a niza tio n’ s pre side nt a nd tre a sure r must sig n a nd da te the c lub a nd o rg a niza tio n de po sit slip, a nd sub mit it to U-SU 306. 11. U-SU b usine ss o ffic e will ve rify the de po sit a mo unt a nd fo llo w Ca l Sta te L A Ca sh Ha ndling Guide line s whe n pro c e ssing the de po sit.

U- SU ST UDE NT ORGANIZAT ION ACCOUNT DE POSIT PROCE DURE De posit Pr oc e dur e s: 1. Stude nt o rg a niza tio ns must sub mit a c o mple te d Stude nt Org a niza tio n De po sit Slip in o rde r to ma ke de po sits into the ir U-SU Stude nt Org a niza tio n Ac c o unt. 2. Ca sh/ c he c ks c o lle c te d a nd to b e de po site d must b e a tta c he d. 3. Appro pria te suppo rting do c ume nt(s) must a lso b e a tta c he d a nd inc lude :  Ba nk Sta te me nt (initia l de posit only)  Sa le s Re c e ipt L og  Copy of Stude nt Or g a niza tion E ve nt Re g istr a tion F or m for e ve nts  Copy of ASI funding a wa r d le tte r / e ma il, or  Copy of ASI Re que st for Pa yme nt  Copy of r e c or d for me mbe r ship due s c olle c te d 4. All re q uire d ite ms a b o ve (ste ps 1 thro ug h 3) sho uld b e ha nd-de live re d to U-SU 306.