BTRG Offerings Doug Schm idt Solutions Architect The Business & - - PowerPoint PPT Presentation

BTRG Offerings

Doug Schm idt

Solutions Architect

The Business & Technology Resource Group (BTRG) Proprietary & Confidential

A com prehensive 1 w eek pre-upgrade assessm ent for

• rganizations considering the latest version of PeopleSoft.

Deliverables

• Project Plan - with high level

tasks and major milestones

• Customizations Assessment
• Resource Plan
• Infrastructure Review
• Risk Assessment
• Executive Presentation

Benefits

• Determine the best way to

approach your upgrade

• Shorten upgrade
• Reduce risk
• Use as the basis for the

business process and requirements documentation

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This 1 Day facilitated, pre-upgrade education session is an interactive discussion focused on the specific issues a custom er considering an upgrade to PeopleSoft v9 .2 m ight need to address.

Deliverables

• An agenda of v9.2 topics
• Technical, functional and

business process advice

• A pre-upgrade checklist
• A summary of key findings

Benefit

• Tap into BTRG's 20 years of

upgrade experience and our knowledge of v9.2 derived from being a PeopleSoft v9.2 Testing partner

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Jason W yjad VP, Business Development

1-877-287-4462 sales@btrgroup.com

Contact Us

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Financials: Top 1 0 New Features

Doug Schm idt

Solutions Architect

The Business & Technology Resource Group (BTRG) Proprietary & Confidential

Table of Contents

6

Top 1 0 New Features That Can Change Your Business:

1. Multiple Modules

• Work Centers
• Use of Approval Framework

2. General Ledger

• Combo Edits by Source
• Account Reconciliation Management

3. Procurement

• SpeedCharts
• Financial Audit Framework

4. Accounts Payable

• Manager Dashboard
• Exception Analysis

5. Contracts – Contract Workbench

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Table of Contents

7

Top 1 0 New Features That Can Change Your Business:

6. Project Costing

• Feeder Summarization for Subsystem Transactions
• Enhanced Manager Transaction Review (MTR)

7. Expenses

• New User Interface/ Fields
• Mobile Phone and Tablet

8. Billing

• Manager Dashboard
• Simplified Billing Entry

9. Asset Management

• Enhanced Data Entry
• More Robust Integrations
• 10. Treasury – Improved Forecasting

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Multiple Modules Work Centers

• Definition: A centralized work area to complete financial and control tasks

efficiently to reduce navigation

• Delivered for: Payables, Billing, Receivables, General Ledger, Supply and

Demand, Staffing, Contracts, Grants, Projects, Supplier Administration and SRM Buyer Administration

• Standard Pagelets ( 4 )
• My Work
• My Links
• Queries
• Reports and Processes
• Preconfigured by user role
• Personalize the content
• User
• Role
• Permission list

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Multiple Modules Work Centers Example (GL)

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Multiple Modules Approval Framework

PeopleSoft Financials and SCM 9.2 builds on Release 9.1 to further extend and enhance the use of the Approval Framework (formerly AWE) to meet increasing business control requirements. The follow ing enhancem ents are enabled for the Financials and Supply Chain 9 .2 applications:

• Ability to add an ad-hoc approver during the approval cycle
• Ability to add comments and attachments to a transaction during the

approval cycle

• Extend the approval framework to support additional modules
• Commitment Control Budget Journals
• Asset Management
• Treasury
• Mobile Approvals (i.e. Expenses)

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General Ledger Combo Edits by Source

• Process a combo edit group for only a specific transaction source(s).
• Reduces processing overhead as it targets only those transaction source(s).

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General Ledger Account Reconciliation Management

• A tool to configure and manage the account reconciliation process.
• Streamlines and accelerates the reconciliation of accounts to be performed for

each accounting period so that organizations can identify and correct errors in a timely manner.

• PeopleSoft General Ledger 9.1
• Support a more efficient, online and automated balancing of the ledger to the

PeopleSoft sub-ledgers. Real time reconciliation of the GL to the sub-ledgers.

• A drilldown of the un-posted transactions in PeopleSoft Payables and Receivables

was provided for additional visibility and operational management.

• PeopleSoft General Ledger 9.2
• expand the drilldown into unposted transactions from other PeopleSoft sub-ledgers

such as Billing, Treasury, and Expenses.

• Customers will be able to identify what has not been processed and possibly identify

bottlenecks ahead of the period close.

• New capability that allows users to define the reconciliation rules, provide the

reconciliation work to the users through the new Account Reconciliation Workbench and track the progress of the reconciliation function.

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General Ledger Account Reconciliation Management

• Identify specific ChartField combinations to be reconciled.
• Assign reconciliation responsibility. Allow each user to see the

reconciliations for which they are responsible.

• Review overall status of reconciliation activities, retain documentation.
• Sign-off to indicate that a ChartField combination has been reconciled.

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Procurem ent SpeedCharts

• SpeedCharts can increase data entry efficiency by reducing the number
• f keystrokes required to enter frequently used ChartField combinations.
• Allows for Multiple accounting distributions
• Enables you to group and name ChartField combinations
• Prorates accounting line amounts according to the percentages

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• PeopleSoft Financials 9.1
• Introduced the Financials Audit Fram ew ork.
• Provides efficient tracking of transaction processing through configurable audit

trail.

• Results in visibility while managing system resources usage.
• PeopleSoft Financials 9.2
• Extends the use of the audit trail to support the changes that are m ade to

the supplier core data.

• Businesses will have the ability to configure the data elements that need to be

tracked in terms of changes.

• Businesses will have visibility into the changes and who made them through the

Financials Audit Trail online inquiry.

Procurem ent Financials Audit Framework

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Accounts Payable Manager Dashboard

• Top payables suppliers by

expenditure

• Discounts taken versus lost
• Past due aging
• Liability exposure by supplier
• Invoice amounts by status with detail

transaction drill-down capabilities. Provides summary level details and supporting analytics encompassing the invoices flow within an organization.

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Accounts Payable Match Exception Analysis

Streamlines the Invoice-to-Pay process by providing visibility into the matching history for better supplier, buyer, and rules analysis.

• Useful for supplier

contract negotiations

• Minimizes matching

errors

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Contracts Contract Workbench

The Workbench is designed to bring critical information together from the PeopleSoft Contracts, Project Costing, and Grants applications into a single interface.

• Improves contract administrators’ and accountants’ abilities to review contracts
• Instantly identify the need for adjustments
• Enable rapid update to contract lines, projects, bill plans, and so on
• Configure sections to provide a summary view of and access to various controls,

statuses, and transactions within the related applications

• Aggregates and summarizes large amounts of disparate but related information

required for effective contract management

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Contracts Contract Workbench

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Project Costing Feeder Summarization for Subsystem Transactions

• Allows for summarization of data before it is written to the project transaction table
• Uses a template to determine the level to which data will be aggregated.
• Transaction details are stored in new tables providing the necessary detail when

drilling into transactions on the Transaction List page

• Purchasing
• Accounts Payable
• Expenses
• General Ledger
• Time and Labor
• Third-Party

transactions

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Project Costing Enhanced Manager Transaction Review (MTR)

• Search billable transactions by contract and contract line
• Defer specific billable transactions for later processing
• View transactions that are outside of a contract’s Period of Performance

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Expenses New User Interface/ Fields

• Contemporary new user interface for expense report entry (consolidated pages)
• Uses the common Embedded Help framework
• Attachments now at the receipt options level
• Review My Wallet Receipts - contains new fields
• Graphical status bar that offers an at-a-glance view as to the status of the expense report
• Withdraw of expense reports

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Expenses Mobile Phone and Table

Release 9.2 offers a connected, mobile PeopleSoft Expenses reporting user interface for portable devices, such as smart-phones and tablets.

• Enter, maintain, and submit expense reports (with business rule

validation)

• Review expense report history - reports and statuses for the past six

months

• Add, review, and edit My Wallet transactions
• Receive alerts regarding travel advisories, expense policy changes, and

so on

• View delivered expense report analytics and metrics
• Link to Mobile Approvals where approvers can approve or deny pending

expense reports

• Specify accounting distribution ChartField values

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Expenses Mobile Phone and Tablet

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Billing Manager Dashboard

• Contains analytics and a summary view of the billing functions in a company.
• Provides access to key information and real-time analytics (i.e. total bills in

various billing statuses and number of bills processed monthly).

• Users are able to drill into each of these analytics and view the detail.

transactions.

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Billing Simplified Billing Entry

• Bill Entry templates are used to configure a billing entry page with desired fields.
• Can be defined at bill source, bill type, business unit, and installation.
• Accounting distribution pages is consolidated to a single page.

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Asset Managem ent Enhanced Data Entry

Related Content

• Rapid capture of multiple distinct asset cost adjustments
• View Asset Cost History from Basic Add component
• Automatic Default System Source for Manually Entered Assets

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Asset Managem ent More Robust Integrations

• Enhanced Procurement and Payables Integration for Assets
• Ability to group requisition and purchase order lines that correspond to a single

asset.

• Purchasing can determine when assets should be created based on the receipt of a

procurement group sequence.

• Flexible allocation of asset-applicable voucher adjustments.
• Full text of procurement item descriptions populates the asset detailed description

field (Location/ Comments/ Attributes page).

• Email notification of asset-applicable credit memos improve visibility to credit

transactions that may require further review or action.

• Project Costing ChartFields (besides Business Unit, Project ID)
• Source Type
• Category
• SubCategory

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Treasury Improved Forecasting

The following are enhancements to PeopleSoft Treasury and Cash Management that allow cash and treasury operations to improve visibility into the current cash position as well as forecasted positions across the enterprise.

• Cash Forecasting
• Integration with Global Payroll
• Multicurrency Accounting
• Principal Prepayments for Swaps and Interest-Bearing Instruments (Deal

Management) The Cash Forecasting enhancements include:

• Flexible Worksheet Functionality
• Create intraday bank reporting worksheets
• Manually create cash position worksheet (CPW) data
• Generate Cash Management position reports
• Streamlined Cash Position setup with added functionality
• Define variance levels that will show alerts or warnings on the results page
• Drill-down functionality for viewing source transactions on the results page
• Import cash position data from outside sources
• Interactive Cash Forecast results
• View the cash position in several dimensions, such as bank account, currency, BU, etc.
• Drill down to source transactions
• Show non-cash flow line items in the results presentation

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Treasury Improved Forecasting

Results Page

• Trend analysis graph depicts the cash movement over a period of time.
• Pie chart shows distribution.

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