Bruce- Grey Catho holic ic District ict S Scho hool B Board - - PowerPoint PPT Presentation

Bruce- Grey Catho holic ic District ict S Scho hool B Board

2016 – 2017 Budget Presentation

At A Glance

Our Mission

Committed to a vibrant Catholic education, we ensure quality learning experiences through community partnerships that: Nurture each student in body, mind and Spirit; Embrace the teachings of Christ, Giving witness to Gospel values

Our Belief Statement

In n being ng C Christ-centred i in all t l that at w we d do, ensuring that Catholic values and teachings are woven through every dimension of the students’ learning experience, giving particular focus to social justice and living a faith-filled life. In n the c cons nstant s striving ng f for e excellenc nce i in n everything ng w we d do through continuous improvement strategies and being progressive and future-

• riented in our planning and change management approaches.

Eac ach child i is a a gift f from m God and has the potential to grow, to develop and to contribute. Each person is worthy of our respect, is to be included and is to be treated fairly and with dignity. Ou Our s r sta taff a and v volunteers a are re our m r most i important re resourc

• rce. It is through their commitment and dedication that Catholic students can

deepen the practice of their faith and realize their individual potential. In the importan ance o

• f c

collab llaborat ative s strat ategies a and p partnerships that have the capacity to bring all the community’s resources together to support the learning and development of each student. In being a accountable to to o

• ur s

r sta takeholders rs for th r the re resources th that w we u use, the decisions that we make and the outcomes that we achieve

Let Your Light Shine

Board History

School Entity

The Board is responsible for publicly-funded Catholic elementary and secondary school

• programming. Highlights of the system:



11 Elementary Schools (Junior Kindergarten to Grade 8)



2 Secondary Schools (Grade 9 to Grade 12)



533,000 square feet of floor space in schools across the board



800 full and part-time staff (permanent and casual)



7,200 Catholic ratepayers



99% average utilization rate of school facilities across the board



Board wide Facility Condition Index = 26% (meaning schools are well utilized and in relatively good condition) FCI vs Utilization figures Watson & Associates Economics Ltd.



Average age of school= 52 years (range from 20 yrs. To 92 yrs. of age) FCI vs Utilization

figures Watson & Associates Economics Ltd.

Message from the Superintendent of Business

Financial Summary

GSN

$ 46.43M

Municipal T axes

$ 7.10M

Revenues T argeted Grants

$ .98M

Other

$ 5.36M

Operating

$ 57.08M

Expenses Capital

$ 2.79M

Balanced Budget

The Senior Administration Team is please to present a balanced budget for 2016-2017 school year totaling $59.87 M.

Budget Process

Financial accountability begins with a sound budget process. One strategy to ensure that we continue to maintain our current financial strength is through the development of an annual budget process that is transparent, consultative and accountable. The budget process is the guiding tool that translates the board’s vision and system goals into a formal plan from which we operate. We review historical results so that we can learn from past experiences to gain wisdom and insight. We also look forward in time to identify potential pressures and potential mitigating strategies that could be implemented to off-set those pressures, so that we can continue to provide for the future needs of our staff and our Catholic school board students. Decision makers were engaged in developing their spending plans early in 2016. Spending plans were distributed and the consistent theme presented was let’s “Plan the Work…Then Work the Plan”. Engaging Project Champions throughout the board has assisted us in taking a needs based approach to our budgeting and has allowed us to ensure that the themes relate to our overall strategic plan, including the ‘Let’s Shine’ pillar regarding accountability and transparency. Our needs based approach has allowed

• ur academic decisions to align with financial requirements in order to ensure we are

providing the best possible Catholic education and learning environments for the staff and students of the Bruce-Grey Catholic District School Board.

Planning Assumptions

Challenges and Risks

Mitigating Strategies

Enrolment Monitoring – (1st week of School)

 Confirmation of forecasted enrolment numbers and determine if any staffing changes are require

Capital Asset Monitoring and Reporting

 Implementation of a Project Record Form – tool to ensure we “plan the work….then work the plan”

Maintenance and renewal projects deferred to July and August when possible Interim financial reporting to the Audit Committee Pro-forma financial reporting on a monthly basis – Monthly monitoring and communication with Program Managers Accumulated Surplus – Contingency Funds

2016-2017 Budg e t De ta ils

Enrolment

The average daily enrolment projected for 2016-2017 is expected to be 4248 students. This represents a 5.5% increase over our current year. Enrolment is a key component in the calculations for Ministry grants.

• 20.0

40.0 60.0 80.0 100.0 120.0

• 200.0

400.0 600.0 800.0 1,000.0 1,200.0 1,400.0 1,600.0 Junio r K inde rg a rte n Se nio r K inde rg a rte n Gra d e s 1 - 3 Gra d e s 4 - 8 Gra d e s 9 - 12

Enro lm e nt Sum m a ry

2015-2016 Budg e t 2015-2016 Ac tua l 2016-2017 Pro je c te d # Cha ng e

School Capacity

School Type Capacity Average Daily Enrolment Occupancy Mary Immaculate Community School

Rural 164 122

74.4%

St Peter's & St Paul's Sep School

Rural 187 133

71.1%

Holy Family Sep School

314 269

85.7%

Immaculate Conception Sep School

Rural 305 283

92.8%

Sacred Heart School - Mildmay

Rural 115 137

119.1%

Sacred Heart Sep School - Teeswater

Rural 118 75

63.6%

Mother Teresa School

Rural 268 232

86.6%

St Basil's School

386 467

121.0%

Notre Dame Catholic School

377 391

103.7%

St Anthony's Sep School

Supported 337 400

118.7%

St Joseph's School

Supported 311 219

70.4%

Total Elementary

2,882 2,728 94.7%

Sacred Heart High School

Supported 756 664

87.8%

St Mary's High School

Supported 648 856

132.1% Total Secondary 1,404 1,520 108.3% Total 4,286 4,248 99.1%

Bruce-Grey Catholic District School Board Occupancy/Capacity Analysis - Includes Other Pupils Based on Enrolment Projection for 2016-2017

Revenues

Education Program Other (EPO)

Expenditures

Capital & Debt

Suppo rte d Ca pita l De b t $7,191,651 L a st Ma turity Da te : Ma rc h 19, 2038

Staffing

E

le me nta ry Sta ffing Cha ng e s

 +2 – E

ng lish Cla ssro o m T e a c he rs

 +3 – F

re nc h I mme rsio n T e a c he rs

 +.5 – T

ra ining Ye a r fo r Re a ding Re c o ve ry

 +.5 – Spe c ia l E

duc a tio n (1 Ye a r)

 +1 (2 - .5) VP fo r St. Antho ny’ s a nd

No tre Da me

 +4.5 E

duc a tio na l Assista nts

Se c onda ry Sta ffing Cha ng e s

 +4 T

e a c hing Sta ff

 1 – SHHS  3 – SMHS

Othe r Sta ffing Cha ng e s

 +1 – Ma na g e r o f I

nfo rma tio n T e c hno lo g y Se rvic e s

 F

NMI

• T

BD

Accumulated Surplus

Proje c te d Ba la nc e a t Aug ust 31, 2017

Available for Complianc e



Una ppro pria te d

$1,613,778



I nte rna lly Appro pria te d

$2,936,102 Unavailable for Complianc e



Sc ho o l Ge ne ra te d F unds

$655,868 T

• tal

$5,205,748

No Use o f Ac c umula te d Surplus in 2016-2017 ~ BGCDSB is c o nside re d L

• w Risk ~

Budget Summaries

 Instr

uc tiona l

 Co mmitte d funds to suppo rt inno va tio n a nd pro je c t

b a se d le a rning (PBL )

 Additio na l sta ffing to suppo rt c a pa c ity b uilding

a c ro ss the syste m

 Re ne we d Ma th Stra te g y fo c us  F

irst Na tio ns Me tis a nd I nuit e duc a tio n fo c us

 Spe c ia list Hig h Skills Ma jo r (SHSM)  Sc ho o l E

ffe c tive ne ss F ra me wo rk

 Outdo o r E

duc a tio n

 Re a ding Re c o ve ry T

ra ining

 Infor

ma tion T e c hnolog y Se r vic e s

 Ce ntra lize spe nding – simila r to fa c ility se rvic e s to

g a in e ffic ie nc ie s a nd lo o k fo r c o st re duc tio n initia tive s a c ro ss the syste m

 F

ib e r in pla c e a t SMHS a nd SHHS fo r ne w sc ho o l ye a r

 Ro ll o ut o f Offic e 365 a c ro ss the syste m

 Administr

a tion & Gove r na nc e

 3rd ye a r o f 4 ye a r pha se o f ne w Administra tio n

mo de l whic h b e tte r re fle c ts the a dministra tive re q uire me nts o f the Bo a rd

 Co ntinue d Ministry c o mmitme nt to wa rds

a c c o unta b ility, re po rting a nd tra nspa re nc y

 Re stra int: c a nno t b e o ve rspe nt

 F

a c ility Se r vic e s

 Utility c o sts c a n b e unpre dic ta b le a nd a re sub je c t

to fluc tua tio ns

 3.5% ha s b e e n pro vide d fo r thro ug h the GSN  We will c lo se ly mo nito r c o sts thro ug ho ut the ye a r

 T

r a nspor ta tion

 Budg e t is pro vide d b y the Co nso rtium a nd

a ppro ve d b y Bo a rd o f Dire c to rs

 Cha lle ng e : tra de -o ff b e twe e n c o sts a nd

ma inta ining se rvic e le ve ls

 Co nso rtium c o ntinua lly a sse ssing ro ute e ffic ie nc ie s  Co ntra c ts with Ope ra to rs will e xpire in 2016

Recommendation

T

ha t the Bo a rd o f T ruste e s o f the Bruc e -Gre y Ca tho lic Distric t Sc ho o l Bo a rd a ppro ve the E stima te s fo r the fisc a l ye a r Se pte mb e r 1, 2016 to Aug ust 31, 2017 with to ta l re ve nue o f $59,876,986 a nd to ta l e xpe nditure s o f $59,876,986 re pre se nting a b a la nc e d b udg e t.