Board Meeting December 10, 2018 LOCATION PHONE NUMBER WEBSITE - - PowerPoint PPT Presentation

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Board Meeting December 10, 2018 LOCATION PHONE NUMBER WEBSITE - - PowerPoint PPT Presentation

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Board Meeting December 10, 2018 LOCATION PHONE NUMBER WEBSITE FACEBOOK 21 Municipal Drive +1 636 933 2700 www.comtrea.org https://www.facebook.com/COMTREA/ Arnold, M O 63010 OUR MISSION To lead in providing quality, comprehensive

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21 Municipal Drive Arnold, M O 63010

LOCATION

+1 636 933 2700

PHONE NUMBER

www.comtrea.org

WEBSITE

Board Meeting

December 10, 2018

FACEBOOK

https://www.facebook.com/COMTREA/

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OUR MISSION

To lead in providing quality, comprehensive healthcare that is affordable and accessible, and to support the dedicated professionals who make caring for the individuals we serve their number one priority.

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AGENDA

CEO Report Action Items Discussion Items Adjournment 7:30 AM – Meeting Open Approval of Agenda and Minutes CLOSED SESSION Financials Program Highlight

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MOTION:

“I, ______, move that the Board approve the, December 10, 2018 Meeting Agenda.”

APPROVAL OF AGENDA

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MOTION:

“I, ______, move that the Board approve the November 12, 2018 Meeting Minutes.”

APPROVAL OF MEETING MINUTES

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CLOSED SESSION

BOARD MEMBERS ONLY

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CLOSED SESSION

MOTION:

“I, ____________, move that the Board enter into closed session.” (All others must agree by Voice Vote)

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CLOSED SESSION - AGENDA

MOTION:

“ I, __________, move that the Board approve the December 10, 2018 Closed Session Agenda,”

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CLOSED SESSION – MEETING MINUTES

MOTION:

“I, ___________, move that the Board approve the November 12, 2018 Closed Meeting Minutes.”

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CLOSED SESSION – ADJOURNMENT

MOTION:

“I, ___________, move that the Board adjourn from closed session and enter back into Open Session.” (All others must agree by Voice Vote)

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“As a member of the Finance

Committee, I _________, move that the Board approve the financials for the month of October, 2018.” ACCOUNT RECIEVABLES

$3,349,974.12

FINANCIAL REPORT CASH ON HAND

$1,372,766.19

MOTION:

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PROGRAM HIGHLIGHT

Presented by Steve Horn, Intervention Specialist

Diversion Pilot Program - Jefferson RVII Schools

30 15 5 10 15 20 25 30 35 Male Female

Referrals

Male Female 11 12 11 11 10.4 10.6 10.8 11 11.2 11.4 11.6 11.8 12 12.2 Plattin Telegraph Danby Jefferson

Referrals by Building

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Diversion Pilot Program - Jefferson RVII Schools

2 4 6 8 10 12 Plattin Telegraph Danby Jefferson 10 7 7 6 1 5 4 5

Male Female

2 5 6 4 7 4 4 4 2 3 1 3 1 2 3 4 5 6 7 8

Plattin Telegraph Danby Jefferson

Referral Types

Reactive Preventative Assistive

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Diversion Pilot Program - Jefferson RVII Schools

6 5 3 9 11 5 9 11 12 Depression Bi-Polar PTSD Anxiety ADHD ODD Other Unknown Suicidal ideation 2 4 6 8 10 12 14

DIAGNOS OSIS ASSOCI OCIATED W WITH R REFERRALS

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Diversion Pilot Program - Jefferson RVII Schools

12 2 12 5 3 1 11 7 4 3 2

2 4 6 8 10 12 14

SERVICES PROVIDED

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  • GROWTH REPORT
  • STATE ASSOCIATIONS
  • DIVISIONAL UPDATES
  • HRSA
  • VOLUNTEERS

CEO REPORT

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SLIDE 17

GROWTH REPORT – NOVEMBER 2018

Division Production Clinical Access Hours

  • Nov. 1-2
  • Nov. 5 – 9

All Hours

  • Nov. 12 – 16

All Hours

  • Nov. 12 – 16

Minus PTO & Training

  • Nov. 19-23 Nov. 19-23

Minus PTO & Holiday Hours

  • Nov. 26-

30

  • Nov. 26-30

Minus PTO & Holiday Hours Month Production Primary Care 49% 90% 66% 75% 65% 82% 89% 92%

84%

Oral Health - Dentists 56% 53% 70% 73% 29% 61% 62% 62%

48%

Hygienists 59% 100% 73% NA 64% 93% 99% 104%

91%

Behavioral Health - Adult 51% 77% 58% 64% 23% 46% 71% 76%

64%

Child 3% 45% 77% N/A 62% 92% 104% NA

87%

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STATE ASSOCIATIONS

CEO REPORT

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PRIMARY CARE ORAL HEALTH

DIVISIONAL UPDATES

BEHAVIORAL HEALTH

PSYCHIATRY

Update te o

  • n Foundation B

Board P Proposal

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CEO REPORT

  • HRSA MONTHLY

ANNUAL REVIEW

SLIDING FEE FINANCIAL MANAGEMENT

SLIDING FEE DISCOUNT PROGRAM December YES NO NA

  • a. Applicability to In-Scope Services

1

  • b. Sliding Fee Discount Program Policies

1

  • c. Sliding Fee for Column I Services

1

  • d. Multiple Sliding Fee Discount Schedules

1

  • e. Incorporation of Current Federal Poverty

Guidelines 1

  • f. Procedures for Assessing Income and Family

Size 1

  • g. Assessing and Documenting Income and

Family Size 1

  • h. Informing Patients of Sliding Fee Discounts

1

  • i. Sliding Fee for Column II Services

1

  • j. Sliding Fee for Column III Services

1

  • k. Applicability to Patients with Third Party

Coverage 1

  • l. Evaluation of the Sliding Fee Discount Program

1

TOTAL 12 % 100%

FINANCIAL MANAGEMENT AND ACCOUNTING SYSTEMS December YES NO NA

  • a. Financial Management and Internal Control Systems

1

  • b. Documenting Use of Federal Funds

1

  • c. Drawdown, Disbursement and Expenditure Procedures

1

  • d. Submitting Audits and Responding to Findings

1

  • e. Documenting Use of Non-Grant Funds

1

TOTAL 5 %

100%

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BOARD MEMBERS USING FQHC SERVICES

2018

47%

Of Board Members are using FQHC Services

53%

Board Members NOT utilizing FQHC Services

HRSA REQUIRES

51%

47% 53%

DECEMBER

OU OUT OF OF COM OMPLIANCE

We m must i inc ncrea ease t se the 4 he 47% t to a a mini nimum o

  • f 51%
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VOLUNTEER REPORT

Location

JULY AUG SEPT OCT NOV TOTAL HOURS A Safe Place 56 12 22 42 12 144 CAC 24 172 33 17 8 254 Employees 14 46 47 34 22 163 Board Members 76 66 81 102 68 393 Adult and C&Y Div. Tails with Tales 46 36 138 91 89 400 Community Events 47 198 93 43 18 399 Job Shadowing 33 63 82 56 234

TOTAL Hours:

263 563 477 411 273 1987

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ACTION ITEMS

REQUIRES A VOTE

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MOTION:

“I, ______, move that the Board approve the November 2018 Leadership Reports to the Board.”

APPROVAL

Leadership Council Reports

Emailed to Board

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MOTION:

“I, ______, move that the Board approve the FY2018 Audit Report as presented.”

APPROVAL

FY 2018 Audit

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MOTION:

“I, ______, move that the Board approve to end the contract on the Truman Boulevard Property as presented in Closed Session.”

APPROVAL

Truman Boulevard Property

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MOTION:

“I, ______, move that the Board approve the revised Training and Development Policy as presented.”

APPROVAL

Policy Revision Training and Development

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QIQA REPORT

As board members, I encourage you to utilize COMTREA services. This shows confidence in our providers, as well as being a HRSA requirement

Quality Items: Primary Care:

 A1c >9mg/dl or untested (want this number as low as possible) We are at 25% (improved from 30%). Will continue to focus on this item to drive increased improvement  PCHH measure to address high utilization of UC and ED: Number has gone up a bit so continue to focus on this

Oral Health:

 Tooth Titans has started up again with schools back in

  • sessions. This has almost doubled the amount of

patients seen. Even with the increased volume, quality and time to treat has stayed consistent.

Board Comtrea Services Usage (HRSA Requirement):

 Out of compliance, Currently at 47%

Patient Satisfaction Survey results:

 (Actual results have previously been shared with the board).These results will be posted at each Comtrea location and also on social media.  Social media & Google were the (2) two biggest factors that have helped increase awareness of Comtrea per the survey.

HRSA Infection Control:

 Lisa Rothweiler noted that HRSA has their own Infection Control requirements. She is ensuring that we are also meeting those requirements.

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QIQA REPORT - MPCA QUALITY MEASURES

“I, ___, move that the Board approve the November 2018 QIQA Coordinating Council Report.”

MOTION:

Run Date 11/26/2018

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DISCUSSION ITEMS

INFORMATIONAL

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MONTHLY REPORT TO THE BOARD

Build lding and nd Ground nds Capital al C Campai aign

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Event Name Date Where Benefitting Contact Info

Music Trivia Night Saturday January, 26 2019 TBC Venue Pevely, MO TWT Laura Casey lcasey@comtrea.org Mardi Gras Saturday February, 2 2019 Quality Inn Festus, MO A Safe Place Kim Elbl kelbl@comtrea.org 636-232-2330 Champions for Children Saturday February, 23 2019 KC Hall Washington, MO CAC Kathy Carr kcarr@comtrea.org Galactic Trivia Night Friday March 23 2019 Elks Club Festus, MO Mary’s House of Hope at A Safe Place Kristy Neuman kneuman@comtrea.org Furry Tales Do Come True Saturday April, 13 2019 Elks Club Festus, MO TWT Laura Casey lcasey@comtrea.org On the Red Carpet Saturday April, 27 2019 Twin Oaks Winery Farmington, MO CAC Kathy Carr kcarr@comtrea.org Hawaiian Luau Trivia Night! Friday May, 31 2018 TBC Venue Pevely, MO Co-Worker Help Fund kmurray@comtrea.org

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BOARD MEMBER INFORMATION

  • DECEMBER 10TH AFTER BOARD

MEETING - HEADSHOTS

  • SSM HOLIDAY PARTY FOR ASP

Wednesday, December 12th Arrival 5pm, Dinner 5:30pm SSM Conference Center

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OLD BUSINESS

FOR DISCUSSION

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NEXT SCHEDULED BOARD MEETING

MONDAY, JANUARY 14, 2018

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ADJOURNMENT

“With no further business to discuss, I, ______, move that the Board adjourn.”

MOTION:

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JCCMHFB

QUARTERLY MEETING

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21 Municipal Drive Arnold, M O 63010

LOCATION

+1 636 933 2700

PHONE NUMBER

www.comtrea.org

WEBSITE FACEBOOK

https://www.facebook.com/COMTREA/