Board Meeting December 10, 2018 LOCATION PHONE NUMBER WEBSITE FACEBOOK 21 Municipal Drive +1 636 933 2700 www.comtrea.org https://www.facebook.com/COMTREA/ Arnold, M O 63010
OUR MISSION To lead in providing quality, comprehensive healthcare that is affordable and accessible, and to support the dedicated professionals who make caring for the individuals we serve their number one priority.
AGENDA 7:30 AM – Meeting Open CEO Report Approval of Agenda and Minutes Action Items CLOSED SESSION Discussion Items Financials Adjournment Program Highlight
APPROVAL OF AGENDA MOTION: “I, ______, move that the Board approve the, December 10, 2018 Meeting Agenda.”
APPROVAL OF MEETING MINUTES MOTION: “I, ______, move that the Board approve the November 12, 2018 Meeting Minutes.”
CLOSED SESSION BOARD MEMBERS ONLY
CLOSED SESSION MOTION: “I, ____________, move that the Board enter into closed session.” (All others must agree by Voice Vote)
CLOSED SESSION - AGENDA MOTION: “ I, __________, move that the Board approve the December 10, 2018 Closed Session Agenda,”
CLOSED SESSION – MEETING MINUTES MOTION: “I, ___________, move that the Board approve the November 12, 2018 Closed Meeting Minutes.”
CLOSED SESSION – ADJOURNMENT MOTION: “I, ___________, move that the Board adjourn from closed session and enter back into Open Session.” (All others must agree by Voice Vote)
CASH ON HAND $1,372,766.19 ACCOUNT RECIEVABLES MOTION: $3,349,974.12 “ As a member of the Finance Committee, I _________, move that the Board approve the financials for the month of FINANCIAL REPORT October, 2018.”
PROGRAM HIGHLIGHT Presented by Steve Horn, Intervention Specialist Diversion Pilot Program - Jefferson RVII Schools Referrals Referrals by Building 35 12.2 12 12 30 11.8 25 11.6 20 11.4 15 30 11.2 11 11 11 10 11 15 5 10.8 0 10.6 Male Female 10.4 Male Female Plattin Telegraph Danby Jefferson
Diversion Pilot Program - Jefferson RVII Schools Referral Types 8 12 1 7 7 10 5 4 6 5 6 8 5 5 6 10 4 4 4 4 4 4 7 7 6 3 3 3 2 2 2 2 0 1 Plattin Telegraph Danby Jefferson 1 0 Male Female Plattin Telegraph Danby Jefferson Reactive Preventative Assistive
Diversion Pilot Program - Jefferson RVII Schools DIAGNOS OSIS ASSOCI OCIATED W WITH R REFERRALS 14 12 12 11 11 10 9 9 8 6 6 5 5 4 3 2 0 Depression Bi-Polar PTSD Anxiety ADHD ODD Other Unknown Suicidal ideation
Diversion Pilot Program - Jefferson RVII Schools SERVICES PROVIDED 14 12 12 11 12 10 7 8 5 6 4 3 3 4 2 2 1 2 0
CEO REPORT GROWTH REPORT STATE ASSOCIATIONS DIVISIONAL UPDATES HRSA VOLUNTEERS
GROWTH REPORT – NOVEMBER 2018 Division Production Nov. 1-2 Nov. 5 – 9 Nov. 12 – 16 Nov. 12 – 16 Nov. 19-23 Nov. 19-23 Nov. 26- Nov. 26-30 Month Clinical Access All Hours All Hours Minus PTO & Minus PTO 30 Minus PTO & Production Hours Training & Holiday Holiday Hours Hours Primary Care 49% 90% 66% 75% 65% 82% 89% 92% 84% Oral Health - 56% 53% 70% 73% 29% 61% 62% 62% 48% Dentists Hygienists 59% 100% 73% NA 64% 93% 99% 104% 91% Behavioral Health - 51% 77% 58% 64% 23% 46% 71% 76% 64% Adult Child 3% 45% 77% N/A 62% 92% 104% NA 87%
CEO REPORT STATE ASSOCIATIONS
DIVISIONAL UPDATES Update te o on Foundation B Board P Proposal ORAL HEALTH PRIMARY CARE BEHAVIORAL HEALTH PSYCHIATRY
CEO REPORT SLIDING FEE DISCOUNT PROGRAM December YES NO NA a. Applicability to In-Scope Services 1 b. Sliding Fee Discount Program Policies 1 HRSA MONTHLY c. Sliding Fee for Column I Services 1 d. Multiple Sliding Fee Discount Schedules 1 ANNUAL REVIEW e. Incorporation of Current Federal Poverty 1 Guidelines f. Procedures for Assessing Income and Family 1 Size SLIDING FEE g. Assessing and Documenting Income and 1 Family Size h. Informing Patients of Sliding Fee Discounts 1 i. Sliding Fee for Column II Services 1 j. Sliding Fee for Column III Services 1 k. Applicability to Patients with Third Party 1 Coverage l. Evaluation of the Sliding Fee Discount Program 1 TOTAL 12 0 0 % 100% FINANCIAL MANAGEMENT AND ACCOUNTING December YES NO NA FINANCIAL MANAGEMENT SYSTEMS a. Financial Management and Internal Control Systems 1 b. Documenting Use of Federal Funds 1 c. Drawdown, Disbursement and Expenditure Procedures 1 d. Submitting Audits and Responding to Findings 1 e. Documenting Use of Non-Grant Funds 1 TOTAL 5 0 0 100% %
BOARD MEMBERS USING FQHC SERVICES 47% Of Board Members are using FQHC DECEMBER Services 47% OUT OF OU OF COM OMPLIANCE 53% 2018 53% HRSA Board Members REQUIRES NOT utilizing FQHC 51% Services We m must i inc ncrea ease t se the 4 he 47% t to a a mini nimum o of 51%
VOLUNTEER REPORT Location JULY AUG SEPT OCT NOV TOTAL HOURS A Safe Place 56 12 22 42 12 144 CAC 24 172 33 17 8 254 Employees 14 46 47 34 22 163 Board Members 76 66 81 102 68 393 Adult and C&Y Div. 0 0 0 0 0 0 Tails with Tales 46 36 138 91 89 400 Community Events 47 198 93 43 18 399 Job Shadowing 0 33 63 82 56 234 263 563 477 411 273 1987 TOTAL Hours:
ACTION ITEMS REQUIRES A VOTE
APPROVAL Leadership Council Reports Emailed to Board MOTION: “I, ______, move that the Board approve the November 2018 Leadership Reports to the Board.”
APPROVAL FY 2018 Audit MOTION: “I, ______, move that the Board approve the FY2018 Audit Report as presented.”
APPROVAL Truman Boulevard Property MOTION: “I, ______, move that the Board approve to end the contract on the Truman Boulevard Property as presented in Closed Session.”
APPROVAL Policy Revision Training and Development MOTION: “I, ______, move that the Board approve the revised Training and Development Policy as presented.”
QIQA REPORT Quality Items: Primary Care: A1c >9mg/dl or untested (want this number as low as possible) We are at 25% (improved from 30%). Will continue to focus on this item to drive increased improvement Patient Satisfaction Survey results: PCHH measure to address high utilization of UC and (Actual results have previously been shared with the ED: Number has gone up a bit so continue to focus on board).These results will be posted at each Comtrea this location and also on social media. Social media & Google were the (2) two biggest Oral Health: factors that have helped increase awareness of Tooth Titans has started up again with schools back in Comtrea per the survey. sessions. This has almost doubled the amount of patients seen. Even with the increased volume, HRSA Infection Control: quality and time to treat has stayed consistent. Lisa Rothweiler noted that HRSA has their own Infection Control requirements. She is ensuring that Board Comtrea Services Usage we are also meeting those requirements. (HRSA Requirement): Out of compliance, Currently at 47% As board members, I encourage you to utilize COMTREA services. This shows confidence in our providers, as well as being a HRSA requirement
QIQA REPORT - MPCA QUALITY MEASURES Run Date 11/26/2018 “I, ___, move that the Board approve the November MOTION: 2018 QIQA Coordinating Council Report.”
DISCUSSION ITEMS INFORMATIONAL
MONTHLY REPORT TO THE BOARD Build lding and nd Ground nds Capital al C Campai aign
Event Name Date Where Benefitting Contact Info Music Trivia Night Saturday TBC Venue TWT Laura Casey January, 26 Pevely, MO lcasey@comtrea.org 2019 Mardi Gras Saturday Quality Inn A Safe Place Kim Elbl February, 2 Festus, MO kelbl@comtrea.org 2019 636-232-2330 Champions for Children Saturday KC Hall CAC Kathy Carr February, 23 Washington, MO kcarr@comtrea.org 2019 Galactic Trivia Night Friday Elks Club Mary’s House of Hope Kristy Neuman March 23 Festus, MO at A Safe Place kneuman@comtrea.org 2019 Furry Tales Do Come True Saturday Elks Club TWT Laura Casey April, 13 Festus, MO lcasey@comtrea.org 2019 On the Red Carpet Saturday Twin Oaks Winery CAC Kathy Carr April, 27 Farmington, MO kcarr@comtrea.org 2019 Hawaiian Luau Trivia Night! Friday TBC Venue Co-Worker Help Fund kmurray@comtrea.org May, 31 Pevely, MO 2018
BOARD MEMBER INFORMATION DECEMBER 10 TH AFTER BOARD MEETING - HEADSHOTS SSM HOLIDAY PARTY FOR ASP Wednesday, December 12th Arrival 5pm, Dinner 5:30pm SSM Conference Center
OLD BUSINESS FOR DISCUSSION
NEXT SCHEDULED BOARD MEETING MONDAY, JANUARY 14, 2018
ADJOURNMENT MOTION: “With no further business to discuss, I, ______, move that the Board adjourn.”
JCCMHFB QUARTERLY MEETING
LOCATION PHONE NUMBER WEBSITE FACEBOOK 21 Municipal Drive +1 636 933 2700 www.comtrea.org https://www.facebook.com/COMTREA/ Arnold, M O 63010
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