21 Municipal Drive Arnold, M O 63010
LOCATION
+1 636 931 2700
PHONE NUMBER
www.comtrea.org
WEBSITE
Board Meeting
August 12, 2019
https://www.facebook.com/COMTREA/
Board Meeting August 12, 2019 LOCATION PHONE NUMBER WEBSITE - - PowerPoint PPT Presentation
Board Meeting August 12, 2019 LOCATION PHONE NUMBER WEBSITE FACEBOOK 21 Municipal Drive +1 636 931 2700 www.comtrea.org https://www.facebook.com/COMTREA/ Arnold, M O 63010 AGENDA 7:30 AM Meeting Open CEO Report Approval of Agenda
21 Municipal Drive Arnold, M O 63010
LOCATION
+1 636 931 2700
PHONE NUMBER
www.comtrea.org
WEBSITE
https://www.facebook.com/COMTREA/
CEO Report Action Items Discussion Items Adjournment 7:30 AM – Meeting Open Approval of Agenda and Minutes CLOSED SESSION Financial Review Program Highlight Mission Statement
MOTION:
MOTION:
MOTION:
MOTION:
MOTION:
MOTION:
To lead in providing quality, comprehensive healthcare that is affordable and accessible, and to support the dedicated professionals who make caring for the individuals we serve their number one priority.
11
Community Discussion and Education Sessions
Committee, I _________, move that the Board approve the financials for the month of June, 2019.” ACCOUNT RECIEVABLES
MOTION:
Suggestion Box, Northwest
BEHAVIORAL HEALTH – JULY 2019
Net Rev Per BH Visit 345.77 Weekly GOALS 80% Net Patient Rev/Visit 210.66 75
Schedule
60
Actual Actual
THRU 7/31 MONTH END FORECAST BEHAVIORAL HEALTH FTE Hrs/Wk Sche dule 10 Hr Day Actual 10 Hr Day
8-Hr Day
ACT MTD PROJ VISITS GOAL % GOAL PROJ REV PTO Hours Ivy Alwell (APN) 1.00 40.00 75.0 18.8 60.0 15.0 12.0 107 107 264 41% 36,997 Wk 1 94.5 Bitzer, Maria (APN) 1.00 40.00 75.0 18.8 60.0 15.0 12.0 156 156 264 59% 53,940 Wk 2 19.0
0.50 20.00 37.5 9.4 30.0 7.5 6.0 121 121 132 92% 41,838 Wk 3 28.0 Dr Daniel Murray 0.20 8.00 15.0 3.8 12.0 3.0 2.4 17 17 53 32% 5,878 Wk 4 112.0 Kelly Ratz (APN) 1.00 40.00 75.0 18.8 60.0 15.0 12.0 130 130 264 49% 44,950 Wk 5 42.5
0.50 20.00 37.5 9.4 30.0 7.5 6.0 88 88 132 67% 30,428 296
1.00 40.00 75.0 18.8 60.0 15.0 12.0 240 240 264 91% 82,985 Ashley Whitley 0.50 20.00 37.5 9.4 30.0 7.5 6.0 115 115 132 87% 39,764
0.30 12.00 22.5 5.6 18.0 4.5 3.6 54 54 79 68% 18,672
0.30 12.00 22.5 5.6 18.0 4.5 3.6 79 79 79 100% 27,316
0.30 12.00 22.5 5.6 18.0 4.5 3.6 30 30 79 38% 10,373 SLU Docs 0.56 22.50 42.0 10.5 33.6 8.4 6.7 52 52 148 35% 17,980 Kamal, Moebbi, Boules 0.0 0.0 0.0 0.0 0.0
7.47 0.0 0.0 0.0 0.0 0.0
0.0 0.0 0.0 0.0 0.0 #DIV/0! SUBTOTAL 8.02 ###### 601.5 150.4 481.2 120.3 96.2 1,189 1,189 2,117 56% 411,121 PRODUCTIVITY minus PTO 120.3 80% 65%
BEHAVIORAL HEALTH – JULY 2019
Net Rev Per BH Visit 345.77 Weekly GOALS 80% Net Patient Rev/Visit 210.66 50
Schedule 40.0 Actual Actual
THRU 7/31 MONTH END FORECAST BEHAVIORAL HEALTH FTE Schedu le 10 Hr Day Actual 10 Hr Day
8-Hr Day ACT MTD
PROJ VISITS GOAL % GOAL PROJ REV
0.50 25.0 6.3 20.0 5.0 4.0 90 90 88 102% 31,119 0.00 0.0 0.0 0.0 0.0 0.0 #DIV/0! SUBTOTAL 0.50 25.0 6.3 20.0 5.0 4.0 90 90 88 102% 31,119 PRODUCTIVITY minus PTO 80% 102% PTO Hours
TOTALS GOAL MONTH END FORECAST - BH REVENUE & BUDGET #/WK ACT MTD PROJ VISITS GOAL % GOAL PROJ REV BUD REV VAR REV % VAR Adult Psychiatry 1,189 1,189 2,117 56% 411,121 Child Psychiatry 90 90 88 102% 31,119 Total 1,279 1,279 2,205 58% 442,240 326,946 115,294 35.26%
Patient Revenue $269,434
PRIMARY CARE – JULY 2019
JULY # of Work Days 22.00 Net Rev Per Visit PC 162.00 Weekly GOALS # DAYS MTD 22 Net Patient Rev/Visit 110.00 101
Schedule
86
Actual Actual
THRU 7/31 MONTH END FORECAST - PRIMARY CARE REVENUE & BUDGET PRIMARY CARE VISITS >
Schedu le 10-Hr Day Actual 10-Hr Day 8-Hr Day ACT MTD
PROJ VISITS GOAL % GOAL PROJ REV BUD REV VAR REV % VAR
0.90 90.9 22.7 77.4 19.4 15.5 156 156 341 46% 25,272 Ashley Whitley 0.50 50.5 12.6 43.0 10.8 8.6 65 65 189 34% 10,530 Ashleigh McGrath 1.00 101.0 25.3 86.0 21.5 17.2 249 249 378 66% 40,338 Amanda Sherwood 0.75 75.8 18.9 64.5 16.1 12.9 233 233 284 82% 37,746
0.50 50.5 16.8 43.0 14.3 10.8 59 59 189 31% 9,558 Bess Lillimar- Stephens 1.00 101.0 25.3 86.0 21.5 17.2 222 222 378 59% 35,964
0.00 0.0 0.0 0.0 0.0 0.0 #DIV/0! TOTALS 4.65 469.7 121.6 399.9 103.6 82.1 984 984 1,760 56% 159,408 250,087 -90,679
PRODUCTIVITY minus PTO
61% PTO Hours MTD - 149
Patient Revenue $108,240
ORAL HEALTH – JULY 2019
Net Rev Per OH Visit 169.00 Weekly GOALS Net Patient Rev/Visit 150.00 75
Schedule 62 Actual Actual
THRU 7/31 MONTH END FORECAST ORAL HEALTH VISITS FTE
Schedul e 10 Hr Day Actual 10 Hr Day 8-Hr Day
ACT MTD PROJ VISITS GOAL % GOAL PROJ REV PTO Hours
0.50 37.5 9.4 31.0 7.8 6.2 132 132 136 97% 22,308 Wk 1 20.0
0.50 37.5 9.4 31.0 7.8 6.2 116 116 136 85% 19,604 Wk 2 10.0 Dr Blattel 1.00 75.0 18.8 62.0 15.5 12.4 201 201 273 74% 33,969 Wk 3 10.0
0.00 0.0 0.0 0.0 0.0 0.0 25 25 #DIV/0! 4,225 Wk 4 60.0
0.00 0.0 0.0 0.0 0.0 0.0 #DIV/0! Wk 5 50.0
1.00 75.0 18.8 62.0 15.5 12.4 165 165 273 60% 27,885 150
1.00 75.0 18.8 62.0 15.5 12.4 196 196 273 72% 33,124
1.00 75.0 18.8 62.0 15.5 12.4 264 264 273 97% 44,616
1.00 75.0 18.8 62.0 15.5 12.4 260 260 273 95% 43,940
1.00 75.0 18.8 62.0 15.5 12.4 154 154 273 56% 26,026
1.00 75.0 18.8 62.0 15.5 12.4 270 270 273 99% 45,630
Start 0.20 15.0 3.8 12.4 3.1 2.5 26 26 55 48% 4,394
0.20 15.0 3.8 12.4 3.1 2.5 24 24 55 44% 4,056 0.0 0.0 0.0 0.0 0.0 #DIV/0! 0.0 0.0 0.0 0.0 0.0 #DIV/0! TOTALS 8.40 630.0 157.5 520.8 130.2 104.2 1,833 1,833 2,292 80% 309,777
PRODUCTIVITY minus PTO
86%
Patient Revenue $274,950
Ramp Up in July Weekly GOALS # Pts 42 Schedule 33 Schedule THRU 7/31 MONTH END FORECAST OH - HYGIENISTS FTE Schedule 10 Hr Day Actual 10 Hr Day ACT MTD PROJ VISITS GOAL % GOAL PROJ REV PTO Hours Sandy Holifield 0.00 0.0 0.0 0.0 4 4 #DIV/0! 676 Wk 1 30.0 Renee Blanken 0.5 21.00 5.3 16.5 4.1 27 27 73 37% 4,563 Wk 2 0.0 Ashley Wegener 0.5 21.00 5.3 16.5 4.1 37 37 73 51% 6,253 Wk 3 0.0 Angelica Miller 0.5 21.00 5.3 16.5 4.1 29 29 73 40% 4,901 Wk 4 0.0 Elisha Krisher 1 42.00 10.5 33.0 8.3 34 34 145 23% 5,746 Wk 5 5.0 Rachel Klasek Summer
0.00 0.0 0.0 0.0 #DIV/0! 35 Gina Baker 1 42.00 10.5 33.0 8.3 117 117 145 81% 19,773 Jodi Stotler Summer
0.00 0.0 0.0 0.0 16 16 #DIV/0! 2,704 Micki Stafko (new hire) 1 42.00 10.5 33.0 8.3 93 93 145 64% 15,717 Jessica Armbruster (new hire) 1.00 42.00 10.5 33.0 8.3 86 86 145 59% 14,534 TOTALS 5.50 231.0 57.8 181.5 45.4 443 443 799 55% 74,867 PRODUCTIVITY minus PTO 58%
ORAL HEALTH / HYGIENISTS – JULY 2019
Patient Revenue $66,450
DENTAL REVENUE TOTALS GOAL THRU 7/31 MONTH END FORECAST - DENTAL REVENUE & BUDGET #/WK ACT MTD PROJ VISITS GOAL REV/VISIT PROJ REV BUD REV VAR REV % VAR Dentists 1,833 1,833 2,292 80% 309,777 Hygienists 443 443 799 55% 74,867 Total 2,276 2,276 3,090 74% 384,644 577,017
Fulltime Hrs per Week 40.00 Patient Revenue 341,400
PRIMARY CARE ORAL HEALTH
BH/PSYCHIATRY
Update on Visit Outcome
Plan of Correction for the items identified during the OSV includes:
form 5A is reviewed during contract review.
review form 5B. Any new sites will need to have Medicare & NPI numbers added as they are operational. If we close a site, we will need to complete a CIS for form 5B.
identify necessary documentation and examples. Additionally, all new hires documentation will be reviewed prior to NHO to assure all documentation is in
no employee is to start until all such documentation is received.
Of Board Members are using FQHC Services
Board Members NOT utilizing FQHC Services
AUGUST
Funding Entity Program Recipient Description Amt Requested on Pending Grants Status
Anthem Foundation TWT One Time Funding – Program Support
$10,000 Denied
DVSS Grant - Shelter ASP Comes from Dept of SS and is used for the Shelter – the award amount is $2,780.83 less than FY19
$110,811.42 Awarded July 1, 2019
Incarnate Word Foundation TWT Additional Training Classes
$3,900.00 Denied
United to End Bullying Grant TWT One – Time Funding
$3,000.00 Awarded – amount is still unknown
VOCA Grants – 2 year grants ASP, CAC and MHHP ASP requested $418,166.85, CAC and MHHP are still working on the application amount, the grants will be two years 10/19 – 9/21
Pending Due Aug 14th
CAC Union FCCRB Grant CAC Working on the application
Pending Due Aug 26th
Note this list only includes those grants that are still pending or had been applied for / awarded or declined during the current month
(FY: 2019-2020)
Location JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL HOURS A Safe Place CAC PSR Employees 12 Board Members 84 Adult and C&Y Div. Tails with Tales 55 Job Shadowing TOTAL Hours:
151 151
MOTION:
Emailed to Board
MOTION:
(screenings – column III added, prenatal care – column III added, & Pharmaceutical Services – column I added)
(Intrapartum Care (Labor & Delivery) – column II deleted)
(Postpartum Care – column II deleted)
(all Medicare & NPI numbers have been added to sites)
MOTION:
MOTION:
Current Staff Re-Privileged (during the month of July 2019) New Staff / Interns Requiring Privileging (during the month of July 2019)
MOTION:
“I, ______, move that the Board accept the July 2019 Credentialing & Privileging Report as presented.”
Name Title Division Evans, Sarah Dental Assistant I OH Aquiino, Aldrin Dentist OH INTERNS/RESIDENTS Alizadeh, Ali Psychiatry Resident Psych Grysman, Noam Psychiatry Resident Psych Marathe, Himani Psychiatry Resident Psych Wroble, Julian BH Intern BH Name Title Division Cardinali, Mirranda Counselor - ADA BH Cole, Tina Residential Assistant Keaton Center Haselhorst, Elizabeth Residential Assistant BH Hayes, Christian Clinical Systems Manager PC Hulvey, Adrianne PSR Assistant I BH Lucas, Jennifer Office Clinical Manager BH Montgomery, Jamie Coordinator - Patient Care HCH BH Puckett, Lisa PSR Assistant/Bus Driver BH Rose, Pamela Residential Assistant BH Sanders, Heath Behavioral Health Therapist BH Slazinik, Hailey Keaton Center BH Stahl, Cassandra Coordinator-Dental Supply Admin Tat, Stephanie Dental Assistant I OH Todd, Kimberlee Residential Assistant Keaton Center
Relocation, 4, 12% Workload, 0, 0% Better Pay/ Benefits, 6, 19% Medical Reasons, 2, 6% No Growth Opportunity, 2, 6% Supervisor Access/Relationship , 0, 0% Retirement, 2, 6% Negative/Change of Work Environment, 6, 19% Not a good fit for position, 1, 3% Closer to home, 4, 13% Other, 5, 16%
VOLUNTARY TURNOVER REASONS
adult patients while school is out and this is causing the decline of preventive dental services for patients 1 to 20. Once the school year starts back up I believe this measure will increase.
stayed around 68%. I believe this is due to lack of oral health education throughout the county.
adult patients while school is out and this is causing the decline of for patients who receive fluoride varnish 0 to 20. Once the school year starts back up I believe this measure will increase.
2017 Service Are Competition Clinical Performance - DRVS
Name Target Result Numerator Denominator Result Numerator Denominator
BMI Screening and Follow-Up 18-64 Years (NQF 0421 – CMS69v4)
87.0% 86.0% 2778 3232 65.6% 3119 4757
Asthma Self Management Plan (NQF 0036 modified)
33.0% 28.6% 14 49 3.8% 1 26
Child Weight / BMI / Nutritional /Phy Activity Cnslng (NQF 0024 mo
20.0% 44.4% 374 842 24.4% 300 1227
CAD Lipid Therapy
96.0% 89.2% 74 83 86.0% 43 50
Colorectal Cancer Screening (NQF 0034)
50.0% 46.1% 619 1342 32.2% 563 1746
Hypertension Controlling High Blood Pressure (NQF 0018)
80.0% 77.3% 915 1184 72.3% 855 1182
Screening for Depression and Follow-Up Plan 12-17 yrs (NQF 0418)
60.0% 61.1% 228 373 45.2% 219 484
Screening for Depression and Follow-Up Plan 18+ yrs (NQF 0418)
60.0% 74.9% 1493 1992 69.4% 1645 2370
HIV Linkage to Care (UDS)
50.0% 0.0% 100.0% 1 1
HbA1c Poor Control > 9.0% (HEDIS CDC)
27.0% 35.6% 198 556 46.3% 291 629
Cervical Cancer Screening - Pap Only (NQF 0032 – CMS124v4)
48.0% 38.8% 603 1556 24.5% 600 2444
Childhood Immunization Status (NQF 0038)
50.0% 11.1% 5 45 12.7% 8 63
Diabetes Tobacco Use Assessment and Cessation (NQF 0059 modi
95.0% 83.6% 489 585 93.3% 528 566
Use of Appropriate Medications for Asthma Ages 18-64 (NQF 0036
92.0% 88.9% 40 45 87.0% 20 23
IVD Aspirin Use (NQF 0068)
75.0% 80.4% 144 179 61.4% 127 207 TY June 2019 Year 2017
One of primary care’s main areas of focus since the last survey was to increase the amount of patient centered goals for those individuals served. Primary care has also worked on developing improved and easily accepted and attainable nursing care plans to help assist individuals in meeting their health goals. In the 2017 and 2018 Primary Care Patient Experience Survey there was a reported 74% response of individuals who stated that someone within the office had talked to them about specific goals for their health. This year’s survey reflects that Hickory Plaza (Hillsboro) stayed about the same with 76% responding yes, and Emerson (High Ridge) showed a response of over 86%, which met the desired goal. Matching what was found in the Jefferson County Needs Assessment that COMTREA participated in, approximately 23% of the individuals served faced some level of transportation related barriers according to the
continue to focus us.
In the last 12 months, how often did this provider’s office talk with you about specific goals for your health?
Answer Choices Responses Yes 83.60% 265 No 16.40% 52
Do you feel the services you received are affordable?
Answer Choices Responses Yes 97.90% 326 No 2.10% 7
Did you find our hours of operations convenient? Answer Choices Responses Yes 98.52% 333 No 1.48% 5
What hours do you prefer?
Answer Choices Responses Before 8:30 am 19.88% 66 After 6:30 pm 4.22% 14 Business hours 9am- 5pm 69.88% 232 Saturday 6.02% 20
How much do transportation-related challenges prevent you from being seen by your provider? Answer Choices Responses Not at all 76.95% 257 A little bit 17.96% 60 Quite a bit 3.89% 13 A tremendous amount 1.20% 4
As board members, I encourage you to utilize COMTREA services. This shows confidence in our providers, as well as being a HRSA requirement
Experience Survey
The Primary Care Patient Experience Survey was completed in July with three additional questions to assess accessibility experiences related to hours of
Measures
A Provider Survey was performed with a goal to improve the work life of COMTREA health care providers and prevent provider burnout. There will be continued one-on-one interviews, and a small committee will discuss possible interventions for areas were there can be improvements
HR representative.
MOTION: “I, ___, move that the Board approve the July 2019 QIQA Coordinating Council Report.”
MONTHLY SUBCOMMITTEE REPORTS TO THE BOARD
Build lding and nd Ground unds Fund Fundraising & & Capital al C Campai aign MHOH C Committee Upda pdate
MPCA ANNUAL CONFERENCE OCTOBER 10-11, 2019
Topics include:
No-Show Rate and Third Next Available Appointment
Additional Patients in the Clinic while Reducing Burnout
Potentially Compensable Event ("PCE")
Risks
Primary Care
Current Management Strategies
Medical Emergencies in the Dental Office
BOARD RECRUITMENT
Event Name Date
Toyota Supra Raffle Saturday August, 10 2019 CAC Golf Tournament Friday August, 16 2019 Summer Sizzler Golf Tournament Saturday September, 7 2019 Jefferson County Rotary Club Golf Tournament Friday September, 20 2019
Event Name Date
Purple for a Purpose 5K Saturday September, 21 2019 Motorcycles on Main Saturday September, 28 2019 Black Light Bingo Saturday October, 5 2019 TWT Dueling Piano Event Friday October, 18 2019 Mardi Gras Saturday February, 1 2020
Don’t Forget!
The JCCMHFB will meet immediately after the September COMTREA Board Meeting
“With no further business to discuss, I, ______, move that the Board adjourn.”
MOTION:
21 Municipal Drive Arnold, MO 63010
LOCATION
+1 636 931 2700
PHONE NUMBER
www.comtrea.org
WEBSITE FACEBOOK
https://www.facebook.com/COMTREA/