BLACK HORSE RUN Minutes from April 25, 2019- 19:00 p.m. Special - - PDF document

Special presentation of Covenant and Restrictions meeting , 4/25/19

BLACK HORSE RUN Minutes from April 25, 2019- 19:00 p.m. Special presentation of Covenant and Restrictions meeting BHR Clubhouse

Presentation by Bob Beamer Notes taken by Secretary Donald McHose Supporting board staff: Dani Teeter, Jason Reeves and David Dunn POA Members Present signage - 51:

CALL TO ORDER & OPENING REMARKS – Bob Beamer History of present Covenants and restrictions 1972 to present. Mission of revisions : Bringing up to standards.

Question- Chris Davis: Why

Covenants and Restrictions:

• 1. Changes explained.
• Q. Question- Chris Davis: Why change when we already have Architectural

Committee ACC inspections (reviews) and county inspections ?

• A. Bob Beamer: Architectural Committee needs a closed loop process. BHR

ACC approvals / Lancaster County approvals then done.

• Q. (?) Will changes to properties already approved by previous boards /

committees by grandfathered in with the new revisions.

• A. Bob Beamer: Yes and changes are carried forward.
• A. Changes explained / Don McHose: many changes due to an issue with

trailer used and we may need to look at requiring stick built. Clarifications . Tom Heltsley Bob Beamer: Trailers are no longer allowed by county in Indian Land. Modular construction is considered stick built and by many better construction.

• 2. Changed Explained : No questions
• 3. Changes explained.
• Q. Susan Ashley: Can we up the square footage and not less than 1500

square ft.

• A. Bob beamer: The pertaining and revised Covenants and Restrictions are

good and meet the intent of Association as written.

• A. Don McHose: many changes due to an issue with trailer used and we may .

need to look at requiring stick built. Clarifications / Corrections. . Tom Heltsley & Bob Beamer: Trailers are no longer allowed by county in area due to Zoning. Modular construction is considered stick built and by many, better construction.

Special presentation of Covenant and Restrictions meeting , 4/25/19

• 4. Changes explained
• Q. Conner Black: Is Invisible Fencing allowed.
• A. Bob Beamer: Yes

A.. Dani Teeter: Buried wire is a antenna not a hard barrier as is wireless

• Q. (?): Privacy Fencing
• A. Bob Beamer No issues with Covenants and Restrictions just so as they

meet fence criteria and County has no issue.

• Q. (Linda Lee ?): Fencing in place and previously approved be

grandfathered in

• A. Bob Beamer: Yes
• Q. (?): Stone fencing / stone posts allowed
• A. Bob Beamer: We will add that / it was not thought of.
• Q. Ben Smith: Wire fence inside regular fence approved ?
• A. Bob Beamer: Yes but cannot be upheld by metal posts.
• Q. Ben Smith: Plastic Strips ?
• A. Dani Teeter: Actually called tape which is electrified / Yes
• Q. Conner Black: Fence height requirement 4 foot (?)
• A. Bob Beamer: Do not know of any height requirement by ACC or
• County. Not in Covenant and restrictions
• 5. Changes explained : No Questions
• 6. Changes explained : No Questions
• 7. Changes explained :

Clarifications . Bob Beamer: bottom line we all can do better by our property and should. It is the right thing to do. If a property is identified than perhaps talk to the offending owner and if no resolution then bring it up to ACC / board.

• Q. Tammy Bodack: Does this include branches and piles ?
• A. Bob Beamer: YES
• Q. Ben Smith (?) :Does it include downed trees in woods ?
• A. Bob Beamer: Yes
• Q. Ben Smith (?): If from a another property but effecting yours / ours ?
• A. Bob Beamer : Talk to owner of offensive issue and if no resolution

contact ACC.

• Q. Susan Ashley: If the board elects to use contracted services for another

property how will this work and how much can the association afford ? How will the cost be recovered ?

• A. Bob beamer: Most of property owners can rectify issues. There would

not any large impact on budgets allowed. Repayments could be handed via leans, possible fines (?) added to dues applied to property for enforcements.

Special presentation of Covenant and Restrictions meeting , 4/25/19

Clarifications . Cary Smith: Remedies need to be applied. Realtor questioned says Black Horse Run Properties are not crisp. The board needs to be empowered to levy fines or properties will be depreciated.

• A. Bob Beamer: We have not seen this as a present board.
• A. Susan Ashley have not seen this in 20 years

Clarifications . Bob Beamer: We do need to do a better job. There is a good opportunity for a good and structured representation by a committed ACC.

• A. Susan Ashley: We need to be mindful of property owners who are

challenged by age issues and financial issues brought on by “life”.

• A. (?): We need to have ACC also act as a help committee and identify

properties that we as a community can help out those have issues and not just strong arm folks who are in need.

• Q. Conner Black : Is all going to be voted on ( changes ).
• A. Bob Beamer: Yes document as a “whole “.
• A. Jason Reeves: The board is open to any potential changes. The ACC can

draft letters and be board approved prior to distribution.

• A. (?) : We should talk to the people prior to sending letters. We should be

diligent of pending lawsuits if we are not carefully procedural driven and give all parties time to come to resolution. ( Don McHose’s interpretation of the statement).

• A. Terry Smith: Community help has to agreed upon by property owner first.
• 8. Changes explained : No Questions
• 9. Changes explained : Bob Beamer
• Q. Terry Smith: Why the fit.
• A. Bob Beamer: For clarification and consistency. Houses and design sit
• differently. This way all property owners have the same property utilization.
• Q. (?) So potentially and RV could sit in what is now the front yard ?
• A. Bob Beamer: Yes
• A. David Dunn: We are striving for fair baseline
• Q. Kelly Mitchum (?) Is this all or just horse support equipment.
• A. Bob beamer / Jason Reeves: Yes
• Q. Pending on the dwelling would constant street parking be allowed ?
• A. Bob Beamer : No
• Clarifications. Conner Black : Street belongs to state. Association has no say to

vehicles parked.

• A. Large group: huh…
• Q. Terry Smith: Setbacks still apply ?
• A. Bob Beamer: Yes

10. Changes explained : No Questions

• 11. Changes explained : No Questions
• 12. Changes explained : No Questions

Special presentation of Covenant and Restrictions meeting , 4/25/19

• 13. Changes explained :
• Q. Geri Simpson: Can remove wording of Political signs.
• A. Bob Beamer: Is there a motion ?

Seconded and voted as approved.

• 14. Changes explained : Bob Beamer:
• Q. (?):
• A. Meta Smith: We can request a Coggins cert is given to Barns and trails

committee prior to horses arriving within Association and on owners property.

• A. Bob Beamer: Yes we can apply.
• Q. (?) Does this apply to all animals ?
• A. Bob Beamer: No
• Q. Larry Bandstra: Does number of animals per lot as per species or as

totaled.

• A. Bob Beamer: Total

15. Changes explained : No Questions 16. Changes explained : No Questions 17. Changes explained : No Questions 18. Changes explained : No Questions 19. Changes explained : No Questions 20. Changes explained : No Questions 21. Changes explained : Bob Beamer

• Q. Larry Bandstra: Why
• A. Bob Beamer: Added for clarification
• A. Conner Black / Tom Heltsley: County rule where drinking water is

available / supplied. 22. Changes explained : Bob Beamer We have many culpable offenders of mailboxes in Association including board members. This has to be addressed. Lowes is being contacted for group pricing.

• Q. Conner Black: Why does the Association not pay for them ?
• A. (? Attending group ): Not !

Special presentation of Covenant and Restrictions meeting , 4/25/19

• Q. (?) : Design ?
• A. Bob Beamer / Jason Reeves: design is on the web site. Does not have

to be routed numbers can be metal (yellow ) numbers. This design has been in place since Association Inception. 23. Changes explained : No Questions 24. Changes explained : No Questions 25. Changes explained : No Questions 26. Changes explained : No Questions 27. Changes explained : No Questions 28. Changes explained : No Questions 29. Changes explained : No Questions

• ----By Laws presentation------

Article I Changes explained : Bob Beamer

• Q. Meta Smith: It is a South Carolina registered incorporation also.
• A. Bob Beamer: No. While it in South Carolina employed law firm search

could not find any records pertaining to such in South Carolina. We still have to conform to both North and South Carolina rules for incorporations. Article II. NO changes

Special presentation of Covenant and Restrictions meeting , 4/25/19

Article III Section 1 Changes explained : Bob Beamer Sections 2-5 No changes Section 6 Changes explained :Bob Beamer Changes are only legal terminology to bring Article up to specs.

• Q. Conner Black: Is there a limit a board can spend without a majority vote of the

association ? 5k , 15k…30k

• A. Bob Beamer: No
• Q. Terry Smith: Are not all budget expenditures discussed and voted on at board

meetings ?

• A. Bob Beamer: Yes
• A. Chris (?) This has to be a discretion of board or how would business get

accomplished ? Susan Ashley: Motion of vote. Motion of vote not carried. Article IV

Sections 1-4 No changes Section 5 Changes explained :Bob Beamer Article V Sections 1-2 No Changes

• A. Judy Heltsley: The board needs to keep the association better informed.
• A. Bob Beamer: Agreed. We have been lacking of late and not have kept Geri

informed of information updated for website. Nor have we been sending

• ut information as frequent as usual. We need to fix this.

Article VI Sections 1. Changes explained :Bob Beamer Sections 2-3 No changes Article VII Sections 1(e-f) Changes explained :Bob Beamer

Special presentation of Covenant and Restrictions meeting , 4/25/19

Sections 2 C (3),g-i Changes explained :Bob Beamer

• Q. Larry Bandstra: What does this mean ? If we are on vacation and miss are we

going to be charged ?

• A. The board is looking into electronic payments to be added as an option. Credit

Cards however incur a surcharge and that is not an option at this time.

• Q. Larry Bandstra: Can letters be followed up with emails ? Postal service is

sketchy at best.

• A. Bob Beamer: Absolutely

Article VIII Sections 1-7 No changes Section 8 (e) Changes explained :Bob Beamer Article IX No Changes Article X Changes explained :Bob Beamer

• A. Susan Ashley: Like the rewrite
• A. Cary Smith: Wants a 10 day maximum response from board upon a

request from association member.

• A. Dani Teeter: No
• A. Susan Ashley: Motion for 30 day maximum

Attending: Motion carried. Vote: carried.

• Q. Larry Bandstra: Will the changes in covenants and restrictions presented to

voted on have said changes highlighted ?

• A. Bob Beamer: Yes

Article XI Changes explained :Bob Beamer Discussion from Tom Heltsley and Pam Hunt: Property owners Who have more than one lot that was combined in contract by original developer.

• A. Bob Beamer: discussed with law firm. Unless contract is found and deeded

to property by originators to carry forward to new owners, it does not apply. Article XII No Changes Article XIII No Changes Article XIV No Changes meeting adjourned.

Special presentation of Covenant and Restrictions meeting , 4/25/19

There being no further business, the meeting was adjourned at approx. 10:00 p.m.

Prepared by: Approved by: Don McHose (Secretary) Bob Beamer (President) Date 4-26-2019 Date 4-26-19