Bidders Conference Adult and Dislocated Workers & Youth March 6, 2015 An Equal Opportunity Employer/Program
Introduction Welcome • Please ensure that you have signed the sign-in sheet • All materials on WC website: http://www.nvworkforceconnections.org • “Requests For Proposals (RFPs)”
Workforce Connections Overview • U.S. D.O.L. Workforce Investment Board • Provide education, career and training services to WIOA eligible adult & youth job seekers within Southern Nevada • Workforce Development Areas – Counties of Clark, Esmeralda, Lincoln and Nye, & Cities of Las Vegas, North Las Vegas, and Henderson and Boulder City
Calendar of Events (All dates are subject to change) February 27, 2015 Request for Proposal (RFP) Release March 6, 2015 @ 10:00 AM PST Mandatory Bidders’ Conference March 13, 2015 @ 5:00 PM PST Statement of Qualifications (SOQ) Due March 20, 2015 @ 5:00 PM PST Last day to submit RFP Questions March 20, 2015 Notification(s) of SOQ Approval Proposals Due April 7, 2015 @ 12:00 PM PST Public Proposal Opening April 7, 2015 @ 12:30 PM PST Evaluation of Proposals and Oral Presentations April 13, 2015 – May 1, 2015 May 13, 2015 – Committee Contract Recommendation(s) Presented for Approval May 26, 2015 – Board Contract Negotiations June 1-26, 2015 Contracts/Programs Commence July 1, 2015
Request for Proposals Adult & Dislocated Worker RFPs • Adult Re-Entry Post-Release – $600,000 • Adults with Disabilities – $600,000 • One-Stop Affiliate Site (North) – $600,000 - $1,200,000 • One-Stop Affiliate Site (South) – $600,000 - $1,200,000 Youth RFPs • Dropout Recovery – $500,000 • Youth One-Stop Affiliate Site (East) – $800,000 Youth One-Stop Affiliate Site (North) – $800,000 • • Youth One-Stop Affiliate Site (Southwest) – $600,000
RFP General Information RFP Questions • Submitted via email to youthrfp@snvwc.org or adwrfp@snvwc.org • Answers posted on website • Subject line is title of the RFP Addenda • Revisions – will be posted on WC website • Respondents responsibility to stay informed Ex-Parte Communication • LEOs, Board, Committees/Council (ADW , Youth & Budget), Staff, Consultants, Evaluators
RFP General Information (cont.) Statement of Qualifications • Respondent’s qualifications to bid for WIOA funds • One original due March 13, 2015 @ 5:00 PM PST Submittal of Proposals • Sealed envelope • Marked “Request for Proposal” • RFP Title, Name & Address • One (1) unbound proposal • One (1) electronic PDF copy submitted via flash-drive • Proposals submitted via facsimile or email will not be accepted
Technical Review Technical Review Requirements Attended mandatory bidders conference Response to RFP submitted by deadline Correct proposal format in the following areas: Title Page Table of Contents: Include page numbers Executive Summary: One (1) page Program Requirements: e.g., Scope of Work, Program Design, etc. Number of Narrative Pages: Not to exceed fifteen (15) Font: 12 Point Times New Roman Spacing: Double-spaced Margins: One (1) inch (applies to all margins) Pages: Single-sided Footer: Name of organization submitting proposal & page number on each page Labels: Each section and applicable subsection(s) Attachments Affirmation & Certification and Conflict of Interest Statement of Qualifications Job descriptions/resumes of key staff Funder Evaluation Form Budget Detail & Narrative (12 pages total) One (1) unbound original copy of the proposal & one (1) electronic PDF copy on a USB flash-drive in a sealed envelope submitted correctly
Proposal Content Proposal Content Title Page • Form 1 – Title Page Table of Contents • Required with page numbers included. Executive Summary • One (1) page • Demonstrated Ability • Program Narrative Proposal Narrative • Fiscal Narrative • Total cannot exceed 15 pages Letters of Support/MOUs • Partner roles, responsibilities, & resources provided Resumes/Job Descriptions • All staff Budget Forms • Form 2 – ADW or Youth Budget Template Funder Reference • Form 3 – Funder Evaluation Form • Form 4 – Proposal Affirmation, Certification, and Conflict Signature Sheet of Interest
Program Description Background, Statement of Need & Targeted Geographic Area/Population • Vary per RFP WIOA Programmatic Elements • Vary per ADW & Youth WC Programmatic Elements • General • Strategic Initiatives • Economic Development Support • Branding
WC Strategic Initiatives Mobile One-Stop Science, Technology, Engineering & Math (STEM) • Career Exploration Workshops • Innovation Workforce Development Academy (WDA) • Youth Track • Adult & Dislocated Worker Track Rapid Response
WC Economic Development Support On-the-Job Training (OJT) • Up to 75% - Reimbursement rate may change pending DOL guidance Registered Apprenticeship Incumbent Worker Training • 20% of WC allocation can be spent on training costs • Requires WC approval Customized Training • Requires WC approval
WC Branding One-Stop Affiliate Sites • Branded as part of the Workforce Connections’ One-Stop Career Center, a proud partner of the American Job Center Network • WC will provide temporary/nonpermanent signage for each site
Fiscal & Budget Elements Budget & Budget Narrative • Form 2 Budget Period • July 1, 2015 – June 30, 2016 Budget Requirements • Youth – OJT and/or WEX costs must equal at least 34% • ADW – Training costs must equal at least 40% • Brick & mortar costs cannot be included in the budget Training Expenditures ( See Addenda ) • A minimum allocation of 40% of the total contract funds will be reserved by WC for training expenditures.
ADW Incumbent Scoring Incumbent - Adult Percentage by Main Category Category Sub-Category Points Demonstrated Ability (2) 10 Demonstrated Ability 30% Funder Evaluation Form 20 Approach (5) 12.5 Program Staffing and Case Mgmt 5 Strategy (3) Outreach, Eligibility and Assessment 2.5 (3) Program Narrative 50% Individual Employment Plan (4) 10 Training and Work-Based Learning 2.5 (3) Performance Management (4) 12.5 Follow-Up Strategies (2) 5 Fiscal Narrative (2) 5 Fiscal Narrative/Budget 20% Budget 15 Total 100% 100
ADW Non-Incumbent Scoring Non-Incumbent - Adult Percentage by Main Category Category Sub-Category Points Demonstrated Ability (2) 15 Demonstrated Ability 30% Funder Evaluation Form 15 Approach (5) 12.5 Program Staffing and Case Mgmt 5 Strategy (3) Outreach, Eligibility and Assessment 2.5 (3) Program Narrative 50% Individual Employment Plan (4) 10 Training and Work-Based Learning 2.5 (3) Performance Management (4) 12.5 Follow-Up Strategies (2) 5 Fiscal Narrative (2) 5 Fiscal Narrative/Budget 20% Budget 15 Total 100% 100
Youth Incumbent Scoring Incumbent - Youth Percentage by Main Category Category Sub-Category Points Demonstrated Ability (2) 10 Demonstrated Ability 30% Funder Evaluation Form 20 Approach (5) 12.5 Program Staffing and Case 7.5 Mgmt Strategy (3) Outreach, Eligibility and 2.5 Assessment (3) Program Narrative 50% Individual Service Strategy (4) 5 Training and Work-Based 7.5 Learning (3) Performance Management (4) 12.5 Follow-Up Strategies (2) 2.5 Fiscal Narrative (2) 5 Fiscal Narrative/Budget 20% Budget 15 Total 100% 100
Youth Non-Incumbent Scoring Non-Incumbent - Youth Percentage by Main Category Category Sub-Category Points Demonstrated Ability (2) 15 Demonstrated Ability 30% Funder Evaluation Form 15 Approach (5) 12.5 Program Staffing and Case Mgmt 7.5 Strategy (3) Outreach, Eligibility and 2.5 Assessment (3) Program Narrative 50% Individual Service Strategy (4) 5 Training and Work-Based Learning 7.5 (3) Performance Management (4) 12.5 Follow-Up Strategies (2) 2.5 Fiscal Narrative (2) 5 Fiscal Narrative/Budget 20% Budget 15 Total 100% 100
WIOA ADW Performance Measures Performance Measure WIA WIOA Adults & Dislocated Worker Programs Measured in Q2 after exit. Entry into unsubsidized employment Measured in Q1 after (Additional 1 quarter lag in (Entered Employment) exit. reporting.) Measured in Q2 and Measured in Q4 after exit. Retention in unsubsidized employment Q3 after exit. (Additional 1 quarter lag in (Employment Retention) reporting.) Measured as median earnings in Q2 Earnings change after entry into Measured as after exit only. Median is defined as unsubsidized employment (Average average, in Q2 and the numerical value that separates Earnings) Q3 after exit. the higher half from the lower half of earnings. New measure: Percentage of participants who Credential rate obtain a recognized post- secondary None credential or diploma during participation or within 1 year after program exit. New measure: Percentage of participants in In Program Skills Gain education leading to credential or None employment during program year, achieving measurable gains. Measured in real time.
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