Bidders Conference Adult and Dislocated Workers & Youth March - - PowerPoint PPT Presentation
Bidders Conference Adult and Dislocated Workers & Youth March 6, 2015 An Equal Opportunity Employer/Program Introduction Welcome Please ensure that you have signed the sign-in sheet All materials on WC website:
An Equal Opportunity Employer/Program
(All dates are subject to change)
Request for Proposal (RFP) Release February 27, 2015 Mandatory Bidders’ Conference March 6, 2015 @ 10:00 AM PST Statement of Qualifications (SOQ) Due March 13, 2015 @ 5:00 PM PST Last day to submit RFP Questions March 20, 2015 @ 5:00 PM PST Notification(s) of SOQ Approval March 20, 2015 Proposals Due April 7, 2015 @ 12:00 PM PST Public Proposal Opening April 7, 2015 @ 12:30 PM PST Evaluation of Proposals and Oral Presentations April 13, 2015 – May 1, 2015 Contract Recommendation(s) Presented for Approval May 13, 2015 – Committee May 26, 2015 – Board Contract Negotiations June 1-26, 2015 Contracts/Programs Commence July 1, 2015
Adult & Dislocated Worker RFPs
Youth RFPs
RFP Questions
Addenda
Ex-Parte Communication
, Youth & Budget), Staff, Consultants, Evaluators
Statement of Qualifications
Submittal of Proposals
Technical Review Requirements
Attended mandatory bidders conference Response to RFP submitted by deadline Correct proposal format in the following areas: Title Page Table of Contents: Include page numbers Executive Summary: One (1) page Program Requirements: e.g., Scope of Work, Program Design, etc. Number of Narrative Pages: Not to exceed fifteen (15) Font: 12 Point Times New Roman Spacing: Double-spaced Margins: One (1) inch (applies to all margins) Pages: Single-sided Footer: Name of organization submitting proposal & page number on each page Labels: Each section and applicable subsection(s) Attachments Affirmation & Certification and Conflict of Interest Statement of Qualifications Job descriptions/resumes of key staff Funder Evaluation Form Budget Detail & Narrative (12 pages total) One (1) unbound original copy of the proposal & one (1) electronic PDF copy
Proposal Content Title Page
Table of Contents
Executive Summary
Proposal Narrative
Letters of Support/MOUs
Resumes/Job Descriptions
Budget Forms
Funder Reference
Signature Sheet
Background, Statement of Need & Targeted Geographic Area/Population
WIOA Programmatic Elements
WC Programmatic Elements
Budget & Budget Narrative
Incumbent - Adult Main Category Percentage by Category Sub-Category Points Demonstrated Ability 30% Demonstrated Ability (2) 10 Funder Evaluation Form 20 Program Narrative 50% Approach (5) 12.5 Program Staffing and Case Mgmt Strategy (3) 5 Outreach, Eligibility and Assessment (3) 2.5 Individual Employment Plan (4) 10 Training and Work-Based Learning (3) 2.5 Performance Management (4) 12.5 Follow-Up Strategies (2) 5 Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5 Budget 15 Total 100% 100
Non-Incumbent - Adult Main Category Percentage by Category Sub-Category Points Demonstrated Ability 30% Demonstrated Ability (2) 15 Funder Evaluation Form 15 Program Narrative 50% Approach (5) 12.5 Program Staffing and Case Mgmt Strategy (3) 5 Outreach, Eligibility and Assessment (3) 2.5 Individual Employment Plan (4) 10 Training and Work-Based Learning (3) 2.5 Performance Management (4) 12.5 Follow-Up Strategies (2) 5 Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5 Budget 15 Total 100% 100
Incumbent - Youth Main Category Percentage by Category Sub-Category Points Demonstrated Ability 30% Demonstrated Ability (2) 10 Funder Evaluation Form 20 Program Narrative 50% Approach (5) 12.5 Program Staffing and Case Mgmt Strategy (3) 7.5 Outreach, Eligibility and Assessment (3) 2.5 Individual Service Strategy (4) 5 Training and Work-Based Learning (3) 7.5 Performance Management (4) 12.5 Follow-Up Strategies (2) 2.5 Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5 Budget 15 Total 100% 100
Non-Incumbent - Youth Main Category Percentage by Category Sub-Category Points Demonstrated Ability 30% Demonstrated Ability (2) 15 Funder Evaluation Form 15 Program Narrative 50% Approach (5) 12.5 Program Staffing and Case Mgmt Strategy (3) 7.5 Outreach, Eligibility and Assessment (3) 2.5 Individual Service Strategy (4) 5 Training and Work-Based Learning (3) 7.5 Performance Management (4) 12.5 Follow-Up Strategies (2) 2.5 Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5 Budget 15 Total 100% 100
Performance Measure WIA WIOA Adults & Dislocated Worker Programs Entry into unsubsidized employment (Entered Employment) Measured in Q1 after exit. Measured in Q2 after exit. (Additional 1 quarter lag in reporting.) Retention in unsubsidized employment (Employment Retention) Measured in Q2 and Q3 after exit. Measured in Q4 after exit. (Additional 1 quarter lag in reporting.) Earnings change after entry into unsubsidized employment (Average Earnings) Measured as average, in Q2 and Q3 after exit. Measured as median earnings in Q2 after exit only. Median is defined as the numerical value that separates the higher half from the lower half
Credential rate None New measure: Percentage of participants who
credential or diploma during participation or within 1 year after program exit. In Program Skills Gain None New measure: Percentage of participants in education leading to credential or employment during program year, achieving measurable gains. Measured in real time.
Performance Measure WIA WIOA Youth Programs Placement in Employment, Education, or Training Measured in Q1 after exit. Measured in Q2 after exit. (Additional 1 quarter lag in reporting.) Retention in Employment, Education, or Training None New measure: Percentage of participants in education, training, or unsubsidized employment; measured in Q4 after exit. Earnings after entry into unsubsidized employment None New measure: Median earnings of participants in unsubsidized employment during Q2 after exit. Credential rate Attainment of a Degree or Certificate - Rate of youth participants who obtain a diploma, GED, or certificate by the end of the Q3 after exit. Percentage of participants who obtain a recognized credentials or secondary diploma during participation or within 1 year after program exit. Literacy and Numeracy Gains Literacy and Numeracy Gain - Rate of youth participants who increase one
during first year in program. Eliminates measure In Program Skills Gain None New measure: Percentage of participants in education leading to credential or employment during program year, achieving measurable gains. Measured in real time.
Receipt of SOQ & Approval of WC Staff WC ADW Committee or Youth Council Approval WC Board Approval Receipt of WIA funds Continued Availability of WIA funds
Addendum #1 – March 4, 2015 RFPs Affected
North and One-Stop Affiliate Site – South. Action Required
“6.2 Funder Evaluation Form – Form 3.” There are no changes to the Funder Evaluation Form.
An allotment of 40% of the total funds will be reserved by WC for training expenditures,” with “ A minimum allocation of 40% of the total contract funds will be reserved by WC for training expenditures.”
Addendum #2 – March 6, 2015 RFPs Affected
North, One-Stop Affiliate Site – South, Youth Dropout Recovery, Youth East, Youth North and Youth Southwest. Action Required
text in the Proposal Narrative section, “The total cannot exceed 15 pages (excluding executive summary, required attachments, and budget forms). Tables and graphs are not allowed in this section,” with “The total cannot exceed 15 pages (excluding executive summary, required attachments, and budget forms). Additional pages immediately following the 15th page will be removed prior to evaluation. Tables and graphs are not allowed in this section.”