Beyond the 008 Fall Roundtable 2013 Sarah rah Chi hild lds EI Cataloging Committee Chair Hussey Mayfield Memorial Public Library sarahc@zionsville.lib.in.us 317-873-3149 x13330
Fie ield ld • Provides coded information about the physical characteristics of an item • Provides different information and so has different codes for different types of materials • Can be repeated when there are multiple types of materials associated with a record • Is generally not used for books • Has no license to kill
Fie ield ld-- --So So wh what? t? • Just like the 008, these fields provide coded information about the item the record describes • The coded information can be used for things like search filters and generating icons for that record • The 007 field isn’t currently used for that in Evergreen, however it could be used for some search filters after our next upgrade • In future versions it could be used to generate more specific icons
Fie ield ld-- --So So wh what? t? • If records aren’t coded correctly, then future filters and icons won’t work correctly either • When cataloging DVDs and Blu-ray, make sure the record has an 007 and that it’s coded correctly • Note the new RDA blu-ray template • If you use the AACR2 DVD template for Blu- ray be sure to correct the 007
Vi Vide deo o re reco cordings rdings Cheat sheet ‡a v fo for video o recording Category of material (00) ‡b d : DVD & Blu-ray ay, f : VHS Specific material designation (01) ‡d b : b & w, c : : color, m : m mixe xed Color (03) v fo for DVD, s fo for Blu-ray ay, b fo for VHS ‡e Video recording format (04) ‡f a : sound on medium Sound on medium or separate (05) i : : DVD & Blu-ray ay, , h : : VHS ‡g Medium for sound (06) z : DVD & Blu-ray ay, , o : : V VHS ‡h Dimensions (07) q : multi-chann nnel, l, s : stereo, m : m mono, Configuration of playback u : unknown ‡i channels (08)
Fie ield ld Useful ful Lin inks ks http://www.loc.gov/marc/bibliographic/bd007.html http://www.oclc.org/bibformats/en/0xx.html
006 06 Fie ield ld • The 006 field is used to provide material characteristic in addition to those found in the 008 fixed fields • The 008 field is not repeatable, and the 006 works like a second 008 when needed • The 006 is used to provide material characteristics for accompanying items • It could also be used in situations where an item is more than one type of material such as a serial and a sound recording
00 006 6 Fie ield ld Exa xamples ples Whenever an item has accompanying materials. In a different format, an 006 field would be appropriate. For example: • a book with an accompanying cd-rom • a DVD with an accompanying music CD • most kits
00 006 6 Fie ield ld Lin inks ks http://www.loc.gov/marc/bibliographic/b d006.html http://www.oclc.org/bibformats/en/fixedf ield/006.html
Ki Kits s record ords s and the double le 00s • When using the kit templates in Evergreen, be sure to check the 006 and 007 fields. • By default, the template includes… • Be sure to add or delete these as appropriate
Edi diti ting ng th the e 00 006 6 an and d 00 007 • In current version, you must use the flat text editor to edit these lines • Unlike the 008, there is no helpful grid with names • you have to be careful to enter the correct codes in the right slot • When catalog items with the same codes, copy and paste is useful, but watch out for minor variations
Follo llowing wing th the e LDR • LDR is an abbreviation for the leader • Unlike the rest of the fixed fields, the LDR does not contain information about the item the record describes • The LDR contains information about the record itself • A lot of the information in the LDR is also in the 008
LDR R Lin inks ks http://www.oclc.org/bibformats/en/fixedf ield/008summary.html http://www.loc.gov/marc/bibliographic/b dleader.html
Impo portance rtance of f go good d LDRshi ship • The ILS uses the information in the LDR to process the record • If the information is coded incorrectly it can cause problems
Impo portance rtance of f go good d LDRshi ship • The 9th place in the LDR is character encoding scheme • Our ILS requires this to be a for Unicode • If it isn't coded correctly it can't handle characters like diacritics and some punctuation • The records will be unsearchable and won't display
Impo portance rtance of f go good d LDRshi ship • You may have encountered records like this in the past • The incorrect coding is probably the result of a bug from an earlier version of Evergreen • our helpful help desk, we've ran a report to find all the old records with this error and they are being corrected • If you run into this problem again in the future, please report it, but it's an easy fix. • To correct it, change the 9 th position to an “a”
Cle lean an Cat atalog alog PSA And now for something completely different – (Well, OK, it’s still cataloging)
Hooray oray fo for th the e Ded edupe pe! • I hope everyone is enjoying the benefits of the recent deduplication • Fewer records to wade through makes cataloging quicker! • Please continue to report mis-merges
Record ecord du dupli plicates cates • The best catalog is both accurate and efficient • It's easiest for the users and for us when there are no more records than necessary to describe materials • If you search for a new item and there are six different records, that can be confusing • Best way to avoid duplicates is not to create them
Wh When en to ad add d a n a new ew DVD VD record ord • Only if your item doesn't match any of the existing records • Don't judge by UPC alone, often only the packaging differs • Your item should have the same aspect ratio, language options, and special features • If it does, you have a match, no need to create a new record
Wh When en to ad add d a n a new ew DVD VD record ord • It's important to have a good record so other catalogers can tell if their item is a match • If the record is incomplete, that tends to lead to duplicates and lots of records to wade through • If the record lists features not listed on the container for your item, that doesn't mean it's not a match • It can be helpful to put the DVD in your disc drive to check the options
Blu lu-ray ray and d DVD VD sets • Make sure the 007 is correct! • We recommend dividing Blu-ray and DVD sets and cataloging the discs separately • These aren't duplicates, since they are a different format • Often (but not always) the DVDs are the same as the DVD sold individually and can go on the same record
Merging erging hel elps ps to too! • If you know your older DVDs are on brief records, merging them with better records helps everyone! • It provides better access for your patrons and makes the catalog easier to use
Useful Websites EI Cataloging Procedure Guide http://www.in.gov/library/3386.htm EI Cataloging Manual http://www.in.gov/library/5089.htm EI Cataloging Blog http://catalog.evergreen.lib.in.us/ Bib Formats and Standards http://www.oclc.org/bibformats/en.html
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