Beyond the 008 Fall Roundtable 2013 Sarah rah Chi hild lds EI - - PowerPoint PPT Presentation

Beyond the 008 Fall Roundtable 2013

Sarah rah Chi hild lds EI Cataloging Committee Chair Hussey Mayfield Memorial Public Library sarahc@zionsville.lib.in.us 317-873-3149 x13330

Fie ield ld

• Provides coded information about the

physical characteristics of an item

• Provides different information and so has

different codes for different types of materials

• Can be repeated when there are multiple

types of materials associated with a record

• Is generally not used for books
• Has no license to kill

Fie ield ld--

• -So

So wh what? t?

• Just like the 008, these fields provide coded

information about the item the record describes

• The coded information can be used for

things like search filters and generating icons for that record

• The 007 field isn’t currently used for that in

Evergreen, however it could be used for some search filters after our next upgrade

• In future versions it could be used to

generate more specific icons

Fie ield ld--

• -So

So wh what? t?

• If records aren’t coded correctly, then

future filters and icons won’t work correctly either

• When cataloging DVDs and Blu-ray, make

sure the record has an 007 and that it’s coded correctly

• Note the new RDA blu-ray template
• If you use the AACR2 DVD template for Blu-

ray be sure to correct the 007

Vi Vide deo

• re

reco cordings rdings

‡a Category of material (00) v fo for video

• recording

‡b Specific material designation (01) d : DVD & Blu-ray ay, f : VHS ‡d Color (03) b : b & w, c : : color, m : m mixe xed ‡e Video recording format (04) v fo for DVD, s fo for Blu-ray ay, b fo for VHS ‡f Sound on medium or separate (05) a : sound on medium ‡g Medium for sound (06) i : : DVD & Blu-ray ay, , h : : VHS ‡h Dimensions (07) z : DVD & Blu-ray ay, , o : : V VHS ‡i Configuration of playback channels (08) q : multi-chann nnel, l, s : stereo, m : m mono, u : unknown

Cheat sheet

Fie ield ld Useful ful Lin inks ks

http://www.loc.gov/marc/bibliographic/bd007.html http://www.oclc.org/bibformats/en/0xx.html

006 06 Fie ield ld

• The 006 field is used to provide material

characteristic in addition to those found in the 008 fixed fields

• The 008 field is not repeatable, and the 006

works like a second 008 when needed

• The 006 is used to provide material

characteristics for accompanying items

• It could also be used in situations where an

item is more than one type of material such as a serial and a sound recording

00 006 6 Fie ield ld Exa xamples ples

Whenever an item has accompanying

• materials. In a different format, an 006

field would be appropriate. For example:

• a book with an accompanying cd-rom
• a DVD with an accompanying music

CD

• most kits

00 006 6 Fie ield ld Lin inks ks

http://www.loc.gov/marc/bibliographic/b d006.html http://www.oclc.org/bibformats/en/fixedf ield/006.html

Ki Kits s record

• rds

s and the double le 00s

• When using the kit templates in

Evergreen, be sure to check the 006 and 007 fields.

• By default, the template includes…
• Be sure to add or delete these as

appropriate

Edi diti ting ng th the e 00 006 6 an and d 00 007

• In current version, you must use the

flat text editor to edit these lines

• Unlike the 008, there is no helpful grid

with names

• you have to be careful to enter the

correct codes in the right slot

• When catalog items with the same

codes, copy and paste is useful, but watch out for minor variations

Follo llowing wing th the e LDR

• LDR is an abbreviation for the leader
• Unlike the rest of the fixed fields, the

LDR does not contain information about the item the record describes

• The LDR contains information about

the record itself

• A lot of the information in the LDR is

also in the 008

LDR R Lin inks ks

http://www.oclc.org/bibformats/en/fixedf ield/008summary.html http://www.loc.gov/marc/bibliographic/b dleader.html

Impo portance rtance of f go good d LDRshi ship

• The ILS uses the information in the

LDR to process the record

• If the information is coded incorrectly

it can cause problems

Impo portance rtance of f go good d LDRshi ship

• The 9th place in the LDR is character

encoding scheme

• Our ILS requires this to be a for

Unicode

• If it isn't coded correctly it can't handle

characters like diacritics and some punctuation

• The records will be unsearchable and

won't display

Impo portance rtance of f go good d LDRshi ship

• You may have encountered records like this

in the past

• The incorrect coding is probably the result
• f a bug from an earlier version of Evergreen
• our helpful help desk, we've ran a report to

find all the old records with this error and they are being corrected

• If you run into this problem again in the

future, please report it, but it's an easy fix.

• To correct it, change the 9th position to an

“a”

Cle lean an Cat atalog alog PSA

And now for something completely different–

(Well, OK, it’s still cataloging)

Hooray

• ray fo

for th the e Ded edupe pe!

• I hope everyone is enjoying the

benefits of the recent deduplication

• Fewer records to wade through makes

cataloging quicker!

• Please continue to report mis-merges

Record ecord du dupli plicates cates

• The best catalog is both accurate and

efficient

• It's easiest for the users and for us

when there are no more records than necessary to describe materials

• If you search for a new item and there

are six different records, that can be confusing

• Best way to avoid duplicates is not to

create them

Wh When en to ad add d a n a new ew DVD VD record

• rd
• Only if your item doesn't match any of the

existing records

• Don't judge by UPC alone, often only the

packaging differs

• Your item should have the same aspect

ratio, language options, and special features

• If it does, you have a match, no need to

create a new record

Wh When en to ad add d a n a new ew DVD VD record

• rd
• It's important to have a good record so other

catalogers can tell if their item is a match

• If the record is incomplete, that tends to lead

to duplicates and lots of records to wade through

• If the record lists features not listed on the

container for your item, that doesn't mean it's not a match

• It can be helpful to put the DVD in your disc

drive to check the options

Blu lu-ray ray and d DVD VD sets

• Make sure the 007 is correct!
• We recommend dividing Blu-ray and

DVD sets and cataloging the discs separately

• These aren't duplicates, since they are

a different format

• Often (but not always) the DVDs are

the same as the DVD sold individually and can go on the same record

Merging erging hel elps ps to too!

• If you know your older DVDs are on

brief records, merging them with better records helps everyone!

• It provides better access for your

patrons and makes the catalog easier to use

Useful Websites

EI Cataloging Procedure Guide http://www.in.gov/library/3386.htm EI Cataloging Manual http://www.in.gov/library/5089.htm EI Cataloging Blog http://catalog.evergreen.lib.in.us/ Bib Formats and Standards http://www.oclc.org/bibformats/en.html