Baraboo School District 2015 Budget Hearing & Annual Meeting - - PowerPoint PPT Presentation

Baraboo School District

2015 Budget Hearing & Annual Meeting

East Elementary IMC

Monday, September 28, 2015 6:00 p.m.

NOTICE FOR BUDGET HEARING AND ANNUAL MEETING (Sections 65.90(4) and 120.08(1))

Notice is hereby given to the qualified electors of the School District

• f Baraboo that the thirty-fourth Public Hearing on the proposed

2015-16 budget, followed immediately by the annual meeting for the transaction of business will be held in the East Elementary Media Center, 815 Sixth Street, Baraboo, Wisconsin, on September 28, 2015 at 6:00 p.m., respectively. Any and all residents of the school district shall have the opportunity to be heard thereon. A summary of the proposed budget is herewith

• published. Detailed copies of said budget are available for

inspection in the District's office, 101 Second Avenue, Baraboo, Wisconsin. Gary Cummings, Clerk, School District of Baraboo

Budget Hearing Agenda

Agenda:

I.

Budget Hearing

• A. Call to Order - Kevin Vodak, Board President
• 1. Introductions
• 2. Ground Rules
• B. District Administrator's Address - Lori Mueller
• C. Budget Review - Jeff Pruefer, Dir. of Bus. Services
• D. Discussion
• E. Adjourn Budget Hearing

Introductions/Ground Rules

Attorney Frank C. Sutherland, Parliamentarian

• Purpose of budget hearing
• Ground rules
• Process

Budget Hearing

• District Superintendent Lori Mueller and Director of

Business Services Jeff Pruefer will provide an informational presentation on the 2015-16 budget

District Administrator’s Address

Budget Review

Director of Business Services Jeff Pruefer Board of Education Finance Committee Sean McNevin (Chairperson) Gary Cummings Ed Mortimer

District Strategic/Budgetary Goals

• Support the implementation of the 2015-2018 District

Strategic Plan

• Continuously improve/Add educational services that

positively impact student learning

• Fully implement and sustain the district’s teacher

compensation system

• Present a balanced district budget

Click to view district Budget Publication

Fund Descriptions

○ Government Funds ■ General (10) and Special Education (27) ○ Student Funds (21 & 60) ○ Debt Service (30) ■ Fund 38: Non Referendum Debt ■ Fund 39: Referendum Debt ○ Capital Projects Fund (49) ○ Food Service (50) ○ Trust Funds (70) ■ Fund 72: Private Purpose Trust Fund ■ Fund 73: Employee Benefit Trust Fund ○ Community Service (80) - Pool, Middle School Athletics, Kid Stop, Boys and Girls Club Shuttle, Rosetta Stone Services

2015-17 Wisconsin Biennium Budget

Revenue Cap

• State revenue cap formula was increased by $0/student for

2015-16 and $0/student in 2016-17.

• $150/student categorical aid is provided for 2015-16 ($0

increase from 14-15), with the amount increasing to $250/student in 2016-17 ($100 increase from 15-16).

• The revenue cap is estimated to increase by $0 (per revenue

cap law), and non-revenue cap revenues are estimated to remain flat for 15-16 and increased by $300,000 for 16-17.

• Baraboo’s budget planning related to revenue was based on a

decrease in revenue (state/tax) of $257,731(due to non- recurring exemptions being removed from our revenue cap) ■ Declining Enrollment Exemption ■ Hold Harmless Exemption

2015-17 Wisconsin Biennium Budget

Revenue Cap

2015-17 Wisconsin Biennium Budget

Revenue Cap

2015-17 Wisconsin Biennium Budget

State General Aid

• Statewide: Increased 0% in 2015-16
• Baraboo: Estimated increase 1.4% from 14-15 to 15-16
• Baraboo: Projected to receive an additional $216,990 in

15-16

• State revenue limit formula: Due to $0 revenue limit

increase, increase in state aid decreases local levy (Aid increase does not represent increased revenues)

School District of Baraboo

State General Aid (Historical)

Enrollment Trend

• Declining enrollment in District
• Three year FTE membership average would

remain stable

• Economically disadvantaged population remains

stable in reviewing past five years

• Actual increase or decrease will be based on

revised student membership count completed in September

Enrollment Trend

Economically Disadvantaged

Enrollment vs. Capacity

Baraboo School District Budget General Fund Revenues $30,554,861

Historical Expenditures (General Fund)

Year Amount 2008-2009 $26,936,230 2009-2010 $28,262,387 2010-2011 $30,470,022 2011-2012 $30,293,670 2012-2013 $31,155,000 2013-2014 $30,916,134 2014-2015 (Unaudited) $30,814,731 2015-16 (Projected) $30,667,347

Expenditures (General Fund)

• 0.8% decrease (overall) from 2014-2015 school year

(budgeted) and 0.5% from 2014-2015 (actual)

○ Staff Reductions/Retirements ○ Elimination of District’s Driver’s Education Program ○ Elimination of Computer Lab Assistants ○ Transportation Costs Reduced ○ Post-Retirement Benefit Changes ○ Change in STD/LTD provider ○ Costs Shifted from Fund 10 to Funds 50/80 ○ Reduction ins maintenance/operations and curriculum budget

• Budget built with 2.5% health insurance increase and

salary increases (CPI-1.62%, Salary Schedule movement)

○ Salary increases currently included in budget but unallocated

Baraboo School District Budget (General Fund Only)

Expenditures - $30,667,347

Baraboo School District Budget (General Fund Only)

Baraboo School District Budget (General Fund and Special Education)

Comparative Cost per Member

(Source: DPI School Finance Webpage)

Fund 30 – Debt Service Levy

$2.5M General Obligation Debt

Deferred Maintenance Projects

• JYMS Wall: Phase II (Completed)
• BHS Indoor Bleachers (Completed)
• JYMS Pool Acoustical Tiles (Completed)
• Roof Projects (East ES, GLW ES, and JYMS)

(completed)

• Pool Trench Drain at JYMS (Completed)
• Mansard Siding Project at GLW (Completed)
• Lead Paint Project at East (Completed)
• PA/Phone Project (Completed)
• High School Parking Lot (Completed)

$2.5M General Obligation Debt

Deferred Maintenance Projects

• Install Sidewalk from Draper (JYMS) - Completed
• IMC Carpet (GLW) - Completed
• Boiler Burner (East & JYMS) - Fall ‘15
• Steam Trap Rebuilds (BHS & East) - Fall ‘15
• Gym Bleacher Replacement (JYMS) - June ‘16
• Wall/Masonry Repairs (Most Schools) - June ‘16
• Repair Switchgear Foundation (JYMS) - June ‘16

$9.5M Referendum Debt

Safety and Maintenance

• Safety and Security
• Secure Main Entries (All Schools)
• Additional Surveillance Cameras (All Schools)
• Exterior Door Controls & Monitors (All Schools)
• Renovate/Repurpose Main Office Areas (Most Schools)
• Relocated IMC/Library (East)
• Capital Maintenance
• Repair/Replace Roofs (ABE, West, HS)
• Update HVAC Systems / Add A/C (Most Schools)
• Repair/Replace Windows, Lighting, Ceilings (Various Schools)
• Improve Site/Parking Lots (ABE, JYMS, HS)

Fund 73 – Post-Employment Benefit Trust

• District utilizes a post-employment benefit trust to pre-fund

retiree benefits

• Administered by MidAmerica
• Trust assets held by American United Life (AUL)
• Current Balance: $779,495.70 (as of 8/31/15)
• Interest earnings in 2014-15: $803.62
• Interest earnings in 2015-16 (as of 8/31/15): $2,562.98
• Total Disbursements in FY 14-15
• Trust Fund Expenditures: $419,147.56
• Implicit Rate Disbursement: $91,871.90

Community Service Fund Fund 80

• This fund allows the school district to permit use of the

District’s property for civic purposes.

• Services which have the primary function of serving

the community and which are not classified as instructional or supporting services must be accounted for in this fund

• In our district, there are five programs within Fund 80

(Kid Stop, Pool, Middle School Athletics, Boys and Girls Club Shuttle Bus, & Rosetta Stone Services)

• Click HERE for revenue/expenditure information

related to this fund

Tax Levy: Listed by Fund

Fund Amount Levied Fund 10 (General Fund) $11,736,316.00 Fund 38 (Non-referendum Debt) $285,850.00 Fund 39 (Referendum Debt) $1,500,000.00 Fund 80 (Community Service Fund) $379,626.11 Total Levy $13,901,792.11

Tax Levy Notes: 1. The increase in levy from fiscal year 14-15 is primarily due to the levy defeasance into Fund 39. 2. The Board of Education is allowed by law to change the tax levy as necessary prior to November 1st.

Historical Tax Levy (All Fund)

Revenue: General Fund

General State Aid vs. Property Tax

Year % State Aid % Prop Tax 09-10 52.9% 40.4% 10-11 53.8% 38.7% 11-12 48.9% 41.5% 12-13 51.0% 41.9% 13-14 50.2% 41.3% 14-15 51.7% 39.7% 15-16 52.4% 38.4%

Equalized Value (Historical)

Tax Levy/Mill Rate Calculation

• Factors: Certified Equalized Value, Equalized

Aid, 3rd Friday Count, Allowable Revenue Cap

• Tax levy represents a 3.5% increase from 14-15
• Referendum Debt Defeasance
• Mill Rate will not increase from 14-15 to 15-16
• Mill Rate holds at $8.92/$1,000 value

Historical Mill Rate Review (BSD)

Tax Rate Increase Based on Current Home Values with 0% inflation and stable valuation

Home Value Dollar Increase $100,000 $0 $150,000 $0 $200,000 $0 $250,000 $0 $300,000 $0 $350,000 $0

Mill Rate Comparison

2015-16

Where do we go from here regarding the 15-16 budget?

The school district will modify the budget based on:

• Actual student count (September enrollment count)
• Final District Property Values
• Equalization aid update in October (following June)
• Final Revenue cap numbers
• Final Defeasance Amount
• Final District tax rate
• Budget changes that may take place

■ Cash flow borrowing expenses ■ Open enrollment shifts ■ District Grants ■ Transfer of service requests ■ Staff Changes ■ Health Insurance Changes ■ Other...

• Board meeting set for October 26, 2015 to approve the budget and

set tax levy for 2015-16

Budget/Financial Reviews

• The budget/financial status of the district is reviewed by

multiple internal and external groups including:

○ School Board Treasurer: Sean McNevin ○ School Board Budget Committee: Sean McNevin, Ed Mortimer, Gary Cummings ○ Board of Education ○ Director of Business Services: Jeff Pruefer ○ District Administrator: Lori Mueller ○ Department of Public Instruction ○ External School Board Auditor (Johnson Block & Co.) ○ External Private Businesses (Moody’s)

■ Link to latest bond rating (Aa3), click here Moody’s ○ Any district resident that makes a request

Budget Hearing Discussion

• Questions from the floor

Thank you for attending the 2015-16 Budget Hearing

School Board Finance Committee: Sean McNevin, Chairperson Gary Cummings, Board Member Ed Mortimer, Board Member

Annual Meeting

• A. Call to Order - Kevin Vodak, Board President (current slide)
• B. Election of Temporary Chairperson
• C. Minutes of Last Meeting (Reference Only)
• D. New Business

1.

Resolution A - 2015 - Salaries of School Board Members

2.

Resolution B - 2015 - Reimbursement of School Board Members

3.

Resolution C - 2015 - Student Accident Insurance

4.

Resolution D - 2015 - Tax for Operation, Debt and Community Service

• E. Business from the Floor
• F. Adjournment

Election of Chairperson

• The budget hearing and annual meeting are to

be chaired by an elector selected from those present.

Minutes from 14-15 Meeting

• Minutes were provided in hard copy
• Please use the link below to view an electronic copy of

the 14-15 minutes 14-15 Annual Meeting Minutes

Resolutions

• All resolutions will need a motion and a second
• For each resolution, please state your name for the 15-16

meeting minutes

New Business

Resolution A - 2015 - Salaries of School Board Members

Be it resolved by the electors of the School District of Baraboo that school board members will be compensated at the rate of $50.00 for each school board meeting the member actually attends. The current compensation is $50.00 per meeting. Introduced by: Seconded by: Date:

New Business

Resolution B - 2015 – Reimbursement of School Board Members

Be it resolved by the electors of the School District of Baraboo that school board members will be compensated for actual and necessary expenses when traveling in the performance of duties. Introduced by: Seconded by: Date:

New Business

Resolution C - 2015 – Student Accident Insurance

Be it resolved by the electors of the School District of Baraboo that the school board be authorized to furnish student accident insurance and appropriate funds for that purpose. Introduced by: Seconded by: Date:

New Business

Resolution D - 2015 – Tax for Operation, Debt, and Community Service

Be it resolved by the electors of the School District of Baraboo that a tax be levied on all taxable property of the District in a total amount of $13,901,792.11, to include $11,736,316 for Fund 10 – General Operations, $1,785,850 for Fund 30 – Debt Service ($285,500 for Non-Referendum debt and $1,500,000 for Referendum Debt service) and $379,626.11 for Fund 80 – Community Service. Introduced by: Seconded by: Date:

Business from the Floor

• If there are any items for this section, please bring them

up now.

Adjournment

Thank you for attending the 2015-2016 Annual Meeting