Asset Data Maintenance: Is Your Horse in Front of Your Cart? Part 2 - - PowerPoint PPT Presentation

Asset Data Maintenance: Is Your Horse in Front of Your Cart? Part 2

Christina Martinez, GISP Jeff Pesler, IAM, AICP

The Problem Scenario

You have funding, requirements, and AMS solution identified... So you're ready to implement, right?

Implement technology without transitioning to asset management

• Install software
• Load easily available data
• Replace paper and card systems
• User resistance to new habits

− Extra work − Why change?

“Cart in Front of Horse” Typical Historical Scenario

• Develop organization’s strategic

business goals and objectives

• Develop understanding of data and

decisions needed

• Asset life cycle management
• Work/maintenance management
• Develop business practices to

generate and maintain data

• Implement technology to support

YOUR approach to asset management

“Horse in Front of Cart” Desirable Scenario

What About the Data?

• What does the quality/health of the asset

registry data have to do with the asset management solution implementation?

• When was the last time you reviewed,

really reviewed, your asset data?

People, Process and Technology

• or-

Who, How and What?

Understand the Current State:

• People

– Organization cross-section: Operations, Engineering, GIS, IT and Finance

• Processes/Practices

– Asset on-boarding (Engineering Projects; Private Development & Ad-hoc Replacement) – Asset retirement and replacement

• Technology

– System of record (Asset Registry) – CMMS – Enterprise integrations – Data collection solutions

Five Core Questions

1. What is the current state of my assets?



What do I own?



Where is it?



What condition is it in? What is its performance?



What is its remaining useful life?



What is its remaining economic value?

2. What is my required level of service (LOS)?



What is the demand for my services by my stakeholders?



What do regulators require?



What is my actual performance?

3. Which assets are critical to sustained performance?



How does it fail? How can it fail?



What is the likelihood of failure?



What does it cost to repair?



What are the consequences of failure?

4. What are my best O&M and CIP repair/replacement strategies?



What alternative management options exist?



Which are the most feasible for my organization?

5. What is my best long-term investment strategy?

1

Keep these Six Best Practices in Mind:

2 3 4 5 6

Asset Inventory Asset Criticality Service Levels Asset Condition Planned Maintenance Life Cycle Costing

Track Asset Inventory Data Identify Critical Assets

(highest consequence of failure)

Set Performance Standards Rate Critical Assets Plan and Execute PM/PdM/RCM Apply to Repair / Rehab / Replace Decisions

Gap Analysis: Basic Asset Registry Information

• Get started with key attributes:

− AssetID − Type of asset − Location − Manufacturer − Material − Size/Capacity − Original Costs − Replacement Cost − Installation/Construction/Renewal Date − Service Life (Initial and Remaining) − Condition − Last Condition Inspection

• Asset Criticality

− Consequence of Failure (CoF) − Probability of Failure (PoF) − Business Risk Exposure (BRE)

Keep your Horse in Front of Cart

Continuously Refine:

 Are the people in place to maintain the data and systems?  Is the right information being collected throughout the asset lifecycle?  Is the right technology in place to achieve this?

What’s the Pay-Off?

• Know Asset Criticality
• Line of Site within Organization
• Shorter Path to ROI
• Prioritize Project Budget/Scope

But it’s not all rainbows and unicorns…

THANK YOU

christina.martinez@woolpert.com jeff.pesler@woolpert.com