ANNUAL GENERAL MEETING SEPTEMBER 24, 2017 RED DEER, ALBERTA Agenda - - PowerPoint PPT Presentation

ANNUAL GENERAL MEETING SEPTEMBER 24, 2017 RED DEER, ALBERTA

Agenda

Welcome and Opening Minutes of Oct 6, 2016 AGM Membership report Financial report Provincial Tournament report Communications report PCO update – road to National Sports Organization PA Next Steps / Priorities

Welcome

Introduction of PA Board Members

• Bev Walker, President
• Doug Fogg, Vice-President
• George Frohlich, Secretary
• Trevor Burndred, Treasurer
• Brenda Feser, Membership Director
• Mike Cooper, Director at Large
• Communications Director is vacant

Round table introduction of Attendees

• Note: please sign in

Opening

Call to order Minutes of October 6, 2016 AGM – seek approval Official registered name is: Pickleball Alberta Organization Our trade name is Pickleball Alberta

Membership

15 Clubs and a total of 2100 members! PA has registered members from AB, BC, SK, ON, QC PA has members from 99 different communities in Alberta

15 Member Clubs Clubs in Process of Joining Calgary Pickleball Club Cochrane Pickleball Posse Camrose Grrr-kins Pickleball Club Cold Lake Pickleball Club Central Lions Srs. Ass’n. Pickleball Club

• St. Paul Pickleball Club

Drayton Valley Senior Pickleball Strathmore Pickleball Club Edmonton Pickleball Club Elk Point Pickleball Club High River Pickleball Club In discussion with: Medicine Hat Pickleball Club Rocky Mountain House Okotoks Pickleball Club Parkland Pickleheads Plamondon Pickleball Club Ponoka Picklers Red Deer Pickleball Club

• St. Albert Pickleball Club

Strathcona County Pickleball Ass’n.

Membership

Membership year runs from May 1 to April 30. We are in a transition period and will have our first annual renewal for May 1, 2018. Challenge has been integrating with PCO multi-year individual memberships. Membership data base in development – members will have

• n-line access and data from clubs can be uploaded.

Membership Procedures for Clubs

• 1. Complete the PA Club Membership Spreadsheet.
• 2. Check with PA Membership Director to determine if any of the

players have multiyear memberships with PA / PCO. Players only need to pay these fees once per year (i.e., to home club first).

• 3. Submit the spreadsheet to membership@pickleballalberta.org
• 4. Send an ETransfer to treasurer@pickleballalberta.org
• 5. At PCO’s request, PA is now submitting all new members on a

weekly basis to ensure timely processing and emailing of the players membership card.

Financial

• April 30, 2017 Financial Statement – seek approval
• Financial report as of September 15, 2017
• Annualized budget
• Banking provided by Servus – presently community account
• We can now receive and send interac transfers for membership

fees (or other events in future)

Financial Statement Apr 30, 2017

Amount Total Balance Income Donations & Dividends 806.76 PA membership fees 2,130.00 PCO membership fees 885.00 Provincial tournament 500.00 4,321.76 Expenses PCO fees paid to PCO Society registration 272.43 Office, printing, service charge 102.90 Website, software 46.48 Insurance 500.00 921.95 3,399.95 Assets Cash & Servus Common Share 3,399.95 Liabilities

• Accts. Payable (PCO fees)

885.00 2,514.95

Financial Report May 1 to Sep 20, 2017

Amount Total Balance May 1 Opening bank balance 3,398.94 Income PA /PCO membership fees 15,910.00 Interest 1.04 15,911.04 Expenses PCO fees paid to PCO* 7,695.00 Website, software** 393.26 Bank Service charge 22.5 8,110.76 Sep 20 Closing bank balance 11,144.02 * Includes $885 payable for PCO membership fees received prior to May1, 2017 ** Website development costs anticipated to be $5,000

Projected Annual Operating Costs

Amount Total Annual Society registration 100 Directors Insurance 600 Supplies, printing 200 Bank service charges 100 AGM costs 200 Website fees 800 2,000

Provincial Tournament

• Parkland Pickleheads hosted a very successful PA Provincial

Championships Sept 8 to 10. 262 players from AB, BC, SK, MN, ON and the US.

• PA has developed a Hosting Requirements and Application

process for 2018 Provincial Pickleball Championships. This year an opportunity to host and Indoor Championship in addition to the

• utdoor Championship event.

Communications

• Completed work on logo February 2017 (Thanks to Chris Wharton

for volunteering his professional time).

• Set up G Suite for non profits so no charge for PA email accounts
• Website launched in early September.
• Phase II will be a membership section so that we members can

access member only part of site and we can send email blasts to

• members. This will streamline information to PCO.
• Communications Director is vacant – we need volunteers in this

area and direction from clubs / members to evolve communications

PCO Update

• PCO is now over 7000 members
• Goal is to meet National Sports Organization status by 2020
• Agreement with USAPA to recognize referees certified by PCO

and USAPA in both countries

PA Board Nomination

President – Bev Walker Vice President – Doug Fogg Secretary – Treasurer – Terri Hampson Membership – Brenda Feser Communications – Director at Large – Mike Cooper

PA Committee Chairs

Referee / officiating Player development / coaching Tournament coordinator We are looking for an expression of interest – these roles will report to Director at Large

PA Next Steps and Priorities

• Fill vacant positions
• Participate in national coaching / player development with PCO
• PSO requirements:
• Policies
• Strategic planning
• Other priorities????

First PA AGM Oct 6, 2016