[PPT] - Annual Financial Report to Annual Financial Report to Annual PowerPoint Presentation

SLIDE 1

Annual Financial Report to Annual Financial Report to Annual Financial Report to Annual Financial Report to Commissioners Court for Commissioners Court for the Fiscal Year Ended the Fiscal Year Ended September 30, 2011 September 30, 2011

Presented by: County Auditor Office Presented by: County Auditor Office April 11, 2012 April 11, 2012

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Change in Fund Balances by Fund Change in Fund Balances by Fund From the Previous Year From the Previous Year

Increase (Decrease) Fund Balance 09/30/11 %of Budget Revenue and Transfers In

General Fund

(2,106,833)

21,922,657 31.13% Debt Service

379,788

3,965,499 36.49% Road & Bridge

(1,019,144)

2,992,126 47.72% Stadium

(11,079)

388,312 18.37%

( , )

, Law Library

9,201

288,111 163.51% Airport

(122,373)

(3,068) (3.39)% Inland Parks

88,697

213,476 17.63% Coastal Parks

(100,135)

1,282,143 73.70%

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09/30/11 ending fund balance = $21,922,657 or 31.13% of the total 09/11 budgeted revenues and transfers in. (25% X $70,416,331 = $17,604,083 “Target Fund Balance”)

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What caused the fund balance to decrease in the What caused the fund balance to decrease in the What caused the fund balance to decrease in the What caused the fund balance to decrease in the General Fund? General Fund?

Total Actual Revenues

Total Actual Revenues

% of Budget % of Budget

$70 608 611 $70 608 611

100 27%

& Transfers in & Transfers in

$70,608,611 $70,608,611

Average…. Average….

100.27%

102.72%

Total Actual Expenditures

Total Actual Expenditures & Transfers Out & Transfers Out

(72,715,444) (72,715,444)

94.39%

Deficit

Deficit

Average…. Average….

$(2,106,833 $(2,106,833)

96.53%

Deficit Deficit

$( , , $( , ,

)

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General Fund Revenues Exceeding Budget General Fund Revenues Exceeding Budget By Over $100 000 By Over $100 000 High Performance High Performance By Over $100,000 By Over $100,000 -

High Performance

High Performance

Budget Amount over Budget

Fees of Office

Fees of Office $3,478,000 $115,694

Motor Vehicle

Motor Vehicle Services Services $2,000,000 $319,561

Intergovernmental

Intergovernmental $4,651,558 $497,824

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Those Revenues with High Performance Those Revenues with High Performance “Hi h th B d t” “Hi h th B d t” “Higher than Budget” “Higher than Budget”

Fees of Office

Fees of Office – $89 163 $89 163

Criminal Court Collection Fees Criminal Court Collection Fees JP 2 JP 2-

1

1 -

Honorable J. Stoner

Honorable J. Stoner Constable 2 Constable 2 - J Boucher J Boucher

$89,163 $89,163 $13,221 $13,221 $18 859 $18 859

Constable 2 Constable 2 J. Boucher

J. Boucher
Motor Vehicle Services

Motor Vehicle Services $18,859 $18,859 $319 561 $319 561

Higher Auto Sales Higher Auto Sales

Intergovernmental

Intergovernmental – $319,561 $319,561 g

Tax Collection Fees Tax Collection Fees State Alcohol Beverage Tax State Alcohol Beverage Tax

$186,462 $186,462 $115,038 $115,038

Indigent Defense Reimbursement Indigent Defense Reimbursement

$340,799 $340,799

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Those Revenues with Low Performance Those Revenues with Low Performance “Under Budget” “Under Budget”

Property Taxes

Property Taxes $ (415,052) $ (415,052)

Intergovernmental

Intergovernmental

Less Reimbursement for Jail Infirmary Less Reimbursement for Jail Infirmary Less Reimbursement for 911 Program Less Reimbursement for 911 Program

$ (190,320) $ (190,320) $ ( 19,583) $ ( 19,583)

Less Reimbursement for 911 Program Less Reimbursement for 911 Program Less Salary Reimbursement Less Salary Reimbursement

Housing Inmates & Juveniles

Housing Inmates & Juveniles $ ( , ) $ ( , ) $ ( 75,283) $ ( 75,283) $ (280 055) $ (280 055)

Housing Inmates & Juveniles

Housing Inmates & Juveniles

Investment Income

Investment Income $ (280,055) $ (280,055) $ (118,183) $ (118,183)

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General Fund Expenditures with High Performance General Fund Expenditures with High Performance – – “U d B d t b O $100 000” “U d B d t b O $100 000” “Under Budget by Over $100,000” “Under Budget by Over $100,000”

Department Department

1 Tax Assessor Collector 1 Tax Assessor Collector

% of Budget Saved % of Budget Saved

5 94%

5 94%

1. Tax Assessor Collector
1. Tax Assessor Collector
2. Information Technology
2. Information Technology
3. County Auditor
3. County Auditor
5.94%

5.94%

15.69%

15.69%

8.49%

8.49% 20 60% 20 60%

4. Mechanical Maintenance
4. Mechanical Maintenance
5. McKenzie Annex
5. McKenzie Annex
6. Court Administration
6. Court Administration
20.60%

20.60%

17.05%

17.05%

20.28%

20.28%

7. Justice Boot Camp
7. Justice Boot Camp
8. District Clerk
8. District Clerk

9 County Sheriff 9 County Sheriff

12.01%

12.01%

5.12%

5.12%

2 67%

2 67%

9. County Sheriff
9. County Sheriff
10. ID Bureau
10. ID Bureau
2.67%

2.67%

17.07%

17.07%

 The department with the highest percentage under budget was Mechanical  The department with the highest percentage under budget was Mechanical Maintenance.  Transfer to special revenues department 1352 for energy savings was $156,431.

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Other Comments Other Comments Other Comments Other Comments

1 General F nd transfers o t for Co rtho se 1.General Fund transfers out for Courthouse Security Fund were increased by $33,350 due to shortfall due to shortfall. 2.Road Fund expenditures for rock material, oil p and other paving materials, and gasoline is on the rise. Higher than prior year all together by $482 539 $482,539. 3 The Airport Fund has a negative ending fund 3.The Airport Fund has a negative ending fund balance of ($3,068).

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Nueces County Economic Indicators Nueces County Economic Indicators

Unemployment Rates 7.8% 7.60% 2011 2010 Retail Sales 11.68% $4,288,389,104 $3,840,034,538 New Construction 33.63% $290,800,704 $217,621,342 Home Sales

1.94%

FDIC Deposits

5 2%

$534,980,028 $3 715 442 $524,798,817 $3 529 395 FDIC Deposits

5.2%

$3,715,442 $3,529,395 CPI increase from average of 2010 to 2011 was 3 16% CPI increase from average of 2010 to 2011 was 3.16%

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Fiscal Impact Fiscal Impact

General Fund Balance $24 029 489 $20 130 557 $21 922 656

Actual 9/30/2010

Estimated Ending Fund Balance 9/30/11 Used for 2011/2012 Budget Actual Ending Fund Balance 9/30/11

Difference between estimated and actual Difference between estimated and actual equals higher fund balance by equals higher fund balance by

$1,792,099 $1,792,099

General Fund Balance $24,029,489 $20,130,557 $21,922,656

$21,922,656

Actual 9/30/11 Ending Fund Balance Actual 9/30/11 Ending Fund Balance ~~~~~~~~~~~~~~~~~~~~~~~~~~

(3,020,803) 18 901 853

Projected deficit using 101.5% for revenues and Projected deficit using 101.5% for revenues and 96% for expenditures 96% for expenditures Projected 09/30/12 Ending Fund Balance Projected 09/30/12 Ending Fund Balance

18,901,853 (17,626,643) $1 275 210

Projected 09/30/12 Ending Fund Balance Projected 09/30/12 Ending Fund Balance 25% Target Balance 25% Target Balance

P j t d U i d G l F d E di F d B l t 09/30/12 P j t d U i d G l F d E di F d B l t 09/30/12 $1,275,210 Projected Unassigned General Fund Ending Fund Balance at 09/30/12 Projected Unassigned General Fund Ending Fund Balance at 09/30/12

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Ernest R. Garza & Company CPA, PC will Ernest R. Garza & Company CPA, PC will present an unqualified opinion and present an unqualified opinion and management letter to Commissioners Court management letter to Commissioners Court at a later meeting. at a later meeting. The annual financial report was filed with The annual financial report was filed with Estrada & Hinojosa by due date meeting all Estrada & Hinojosa by due date meeting all j y g j y g