Air Force Space Command Guardians of the High Frontier Thule Base - - PowerPoint PPT Presentation

Air Force Space Command

Guardians of the High Frontier

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Thule Base Maintenance Contract (BMC)

Industry Days

24, 25 & 26 Jun 13

Welcome

Evacuation & Safety Instructions Restrooms Agenda Introductions

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BMC Industry Day Agenda

Government Introductions Opening Remarks Purpose of Industry Days Senior Leadership Perspective - Mr. Jeffrey Allen Allowable Sources Requirements/Draft PWS Risk Assessment Draft RFP Overview Contract Periods of Performance Doing Business with USG

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Source Selection Future Requirements/Consolidation Government Furnished Information Contractor Acquired Property Projected Milestones Questions and Answers One-on-One Discussions: 24, 25 & 26 Jun

BMC Industry Day Agenda (cont.)

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BMC Government Team Introductions

Jeffrey C. Allen - Director, Logistics, Installations and Mission Support Major John Schoonmaker - Commander, Det 1 Tracie O’Donovan - Chief, Policy & Clearance Nicole Pilato - Acquisition Program Manager Patrick King - Procuring Contracting Officer Carlo Mosca - Contracting Officer René Streander - Contracting Specialist

BMC Government Team Introductions

MFT Members Unable to Attend James Huber – Quality Assurance Specialist Bryan Wolford – Contracting Specialist

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Industry Day

The following is preliminary, pre-decisional

information only

All information provided is subject to change Government is not currently soliciting proposals Submit today’s questions in writing (form) Questions (non-attribution) and responses will be

posted on FedBizOpps (FBO)

Some questions may be addressed today Both verbal and written answers are not binding: the

circumstances of the proposed acquisition may change

• ver time

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Purpose of Industry Days

The purpose of this Industry Day Conference is to provide information and to solicit feedback on the upcoming BMC contract requirements. This conference will provide an information exchange

• pportunity between the Government and

Contractors. Please do not use this as a marketing opportunity, but as an opportunity to better understand requirements.

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Opening Remarks

• Mr. Jeffrey C. Allen

Director, Logistics, Installations and Mission Support HQ AFSPC/A4/7

Jeffrey C. Allen, a member of the Senior Executive Service, is the Director of Logistics, Installations and Mission Support, Headquarters Air Force Space Command, Peterson Air Force Base, Colo. He is responsible for the development, implementation and oversight of plans and policies for command logistics and installation

• perations supporting five space wings, 10 stations and 88 locations worldwide and deployed to an additional

35 global locations. The directorate oversees lifecycle sustainment for a global network of satellite command and control, missile warning, aerospace weather, spacelift and range systems. It also manages a $700-million annual portfolio supporting $23 billion in physical plant activities, including base development, housing, facility and infrastructure construction, and is responsible for all security forces support throughout the command.

• Mr. Allen is a career logistician who has served in a wide range of positions during his tenure with the federal
• government. Prior to assuming his current assignment, Mr. Allen was the Deputy Director of Logistics, Office of

the Deputy Chief of Staff for Logistics, Installations and Mission Support, Headquarters U.S. Air Force, Washington, D.C.

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Leadership Perspective

Thule mission importance: Air Force Program Executive Office for Combat and Mission

Support (PEO/CM)

Air Force Space Command Other agencies

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Leadership Goals

Attain uninterrupted base operations support Teamwork Effective communication Maximize performance-based requirements Reduce costs Realize base footprint consolidation savings

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Leadership Focus

Competition Critical importance to all Shrinking budget vs escalating costs Exchange rate Footprint consolidation

Allowable Sources

Full and Open Competition After Exclusion of Sources Authority FAR 6.302-4 International Agreement 10 U.S.C. 2304(c)(4) Aide Memoire of 1962 Dip Note of July 16, 2008 “In accordance with their respective laws and

regulations, either Party may award contracts to commercial enterprises for goods and services, including construction projects, in Greenland, and shall procure directly from Danish/Greenlandic sources.”

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BMC Personnel

Only Danish and US Citizens can work in the Thule Defense Area All BMC personnel subject to DK/GL Labor Law Weather and airfield manager positions exempt Contractor personnel will not have access to or process any classified information Danish Ministry of Foreign Affairs (MFA) clearance requirement for BMC personnel Personnel labor requirements will be evaluated in technical

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BMC Requirements

Thule AB Mission:

• Support Thule AB Missions and Operations
• 12 Space Warning Squadron (SWS) for 21st

Space Wing (SW): Solid State Phased Array Warning System (SSPARS)

• 23 SOPS for 50th Space Wing (SW): Air Force

Satellite Control Network (AFSCN)

• Provide Re-Supply Support
• Danish and Canadian Arctic weather stations
• Arctic Research
• United States Government agencies, foreign

governments, academia and private

• rganizations

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Overall Objective: To obtain a contract vehicle to support the non-personal services for operations and maintenance (O&M) of the BMC

Chapter 1: Mission/Scope Chapter 2: General Requirements Chapter 3: Performance Requirements Chapter 4: Special Requirements Chapter 5: Deliverables Chapter 6: Related Documents

BMC Requirements (cont.)

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Contractor shall provide all necessary personnel, administrative, and managerial resources necessary for continuous, 24-hours-a-day, 7-days-a-week (24/7) basis to meet mission requirements as specified in the PWS Quality Assurance Surveillance Plan (QASP) Performance plan for Government assessment Surveillance matrix structure Monthly Certificate of Service (COS) Yearly Contractor Performance Assessment Report (CPAR)

BMC Requirements (cont.)

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QASP Surveillance Matrix EXAMPLE:

BMC Requirements (cont.)

Requirement

3.14.3 Provide continuous regulated power from “M” Plant (Building 1391).

Standards / AQLs

a) STD: 4160 Volts Alternating Current (VAC), 60 Hertz (HZ) AQL: VAC +/‐ 5%; HZ +/‐ 3%

Inspections

What: Maintenance Records How: Periodic Inspection Who: COR

Ratings Met or Not Met

3.16.1 Staff the main base fire department. a) STD: 13 firefighters during normal airfield

• pening hours

b) STD: 11 firefighters during airfield non‐

• perating hours

c) STD: Staffing entered into Automated Civil Engineer System‐Fire Department (ACES‐FD)

What: Duty Rosters How: Periodic inspection Who: COR

Met or Not Met

3.24.2.1 Collect drinking water samples and ship samples to an independent laboratory. Deliverables

A088, Drinking Water Sampling Results

a) STD: FGS C1.3 b) STD: Monthly; NLT 7 Nov XX after contract performance start date; as of EOM + 7 days thereafter c) STD: Laboratory’s sampling, preservation (holding times) and shipping requirements

What: Drinking Water Sampling Results How: 100% Inspection Who: MCOR

Met or Not Met

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QASP Surveillance Matrix EXAMPLE:

BMC Requirements (cont.)

Requirement

3.25.1 Provide a cafeteria‐ style base restaurant on main base to feed all base personnel and visitors. Deliverables A001, Workload Data; regarding the BMC and non‐ BMC restaurant patronage by meal

Standards / AQLs

a) STD: Each meal will include:

• At least one American‐style

entrée (utilize the AF recipe system as guidance)

• Short order grill
• Salad bar
• Fresh fruit
• Desserts
• Pastries
• Low‐fat and non‐fat milk
• Other beverages

b) STD: Each meal will have at least one

• ption for each food category from the “Eat

Often” column in AFI 40‐104, Attachment 2 Figure A2.1.1

Inspections

What: Menu Records; customer feedback How: Periodic Inspection; Customer Feedback Who: COR

Ratings Met or Not Met

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BMC Risk Assessment

Overall Program Risk: Low Individual Risk Areas of Concern: Maintenance and repair of real property installed equipment Examples: Electrical power generation equipment Navigational aids on the airfield Skilled personnel Contractor quality program

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BMC Contract Periods of Performance

Total 7 years, 8 months

Phase In FY15 1 Feb 2015 – 30 Sep 2015 Basic Period FY16 1 Oct 2015 – 30 Sep 2016 Option 1 FY17 1 Oct 2016 – 30 Sep 2017 Option 2 FY18 1 Oct 2017 – 30 Sep 2018 Option 3 FY19 1 Oct 2018 – 30 Sep 2019 Option 4 FY20 1 Oct 2019 – 30 Sep 2020 Option 5 FY21 1 Oct 2020 – 30 Sep 2021 Option 6 FY22 1 Oct 2021 – 30 Sep 2022

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Draft RFP Overview

Solicitation #: FA2523-12-R-0006 7 year, 8 month Firm-Fixed Price Contract Fixed Price CLINs: Operations & Maintenance

Operations and maintenance services for BMC will be on

separate CLINs

Economic Price Adjustment (EPA) on labor CLINs only

Cost Reimbursable (CR) CLINs:

Subsistence, travel & unit supplies Government will provide estimated CR CLIN amounts in

RFP

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Draft RFP Overview (cont.)

Project CLINs Each work order negotiated on a fixed price or CR

basis

Termination Liability CLINs IAW DFARS 252.232-7007 Limitation of Government’s

Obligation

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BMC Doing Business with USG

Cage Code

(Commercial And Government Entity Code) http://www.dlis.dla.mil/forms/form_ac135.asp

DUNS

(Data Universal Numbering System) http://fedgov.dnb.com/webform

SAM

(System Award Management) https://www.sam.gov

WAWF

(Wide Area Work Flow) https://wawf.eb.mil

• Information also available at: http://wawftraining.com

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Lowest Price Technically Acceptable (LPTA) Procedures IAW FAR Part 15 LPTA Procedure Technically evaluated on acceptable/unacceptable and price evaluated Discussions if needed Technically acceptable proposals ranked by price Offeror deemed technically acceptable with lowest

• verall price will be awarded contract

BMC Source Selection

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Technical Evaluation Subfactors will be evaluated on a pass/fail basis: Subfactor 1: Program Management Phase-In plan, organizational structure, staffing plan, teaming arrangement Subfactor 2: Infrastructure Operation and Maintenance Plan Subfactor 3: Logistics Plan Subfactor 4: Vehicle/Equipment Replacement Plan Utilize Section L Attachment 1

BMC Source Selection

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Technical Evaluation (Cont.) Subfactor 5: Resource Utilization Plan Subfactor 6: Downward Pricing Use of Attachment 2, Section B Price Worksheet Subfactor 7: Experience Price Evaluation Reasonableness Affordability Balanced Pricing

BMC Source Selection

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Consolidation Reduce footprint to “Thule Triangle” Reduce energy consumption Modernize sub-standard facilities Projected “Thule Triangle” End-State Results Triangle area less than 10% of current active main

base

Thule energy consumption reduced by 35% All dormitories will meet AF standards Dependant on MILCON Funding

BMC Future Requirements

“Thule Triangle” End State

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Construct Demolish Retain/Renovate

Fuel Storage & Low-heat Warehousing to Remain

Construct Demolish Retain/Renovate

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BMC Government Furnished Information

FedBizOpps (FBO.gov)

Public Information – RFP, PWS, Q&A’s Sensitive/Secure – unclassified information, technical library Vendor registration and explicit access

Technical Library Explicit access only available to Danish MFA approved interested sources Will include relevant unclassified information available for offerors to review in preparing a responsive proposal

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BMC Contractor Acquired Property

Contractor Acquired Property (CAP) Listings

Current contract has CAP listings for mission and non- mission items CAP and inventory lists will be made available via the technical library referenced in the RFP All CAP that will be made available to successful offeror at no cost and on an “as is” basis

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Industry Day Jun 13 Site Visit (Thule)/Pre-Prop Conf Aug/Sep 13 Issue Request for Proposal (RFP) Oct-Dec 13 Receipt of Proposals Mar 14 Initial Proposal Evaluation Mar 14 Discussions Jun 14 Pre-Final Proposal Revisions Brief Sep 14 Final Proposal Revisions Request Sep 14 Final Proposal Revisions Oct 14 Final Decision Brief Dec 14 Contract Award Feb 15 Phase-In Start Feb 15 Contract Start Oct 15

BMC Projected Milestones

Please check in for one-on-one meetings at least 15

minutes before you scheduled time.

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BMC One-On-Ones

Industry Day

Questions?

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Thank You! Thank You! Tak! Tak!

Air Force Space Command

Guardians of the High Frontier

I n t e g r i t y - S e r v i c e - E x c e l l e n c e